Shereen Kandil
Dubai
Summary
An innovative Executive Assistant , Office Manager , level C ,with over 10years experience in the provision of full executive support to assist senior management and particular expertise in directing and enhancing administrative operations .
Highly skilled in administration and the provision of high - level executive support to ensure the seamless and efficient execution of daily operation , demonstrates the proven ability to build productive relationship with external departments and stakeholders to inspire the achievement of company requirements and objectives , skilled in travel and diary management , with strong experience in meetings and events coordination and the preparation of presentations, reports and meetings minutes
Overview
24
24
years of professional experience
Work History
Personal Assistant /Admin Manager - Level C
Gargash Enterprises Dealer Of Mercedes- Benz In UA
01.2021 - Current
- Serving as a primary point of contact between MD and the executive team and various departments
- Coordinate with HR & IT staff recruiting processes including interviewing and onboarding with MD
- Maintain office supplies, equipment, and facilities, coordinating maintenance and repairs when necessary
- Issue and renew contractors of all suppliers for all locations through coordination with procurement Dep .
- Following up the hiring process with HR for the new joiners
- Board Meeting MOM
- MD Travel arrangements
- Coordinate with the finance department with cashflow requirements and process vendor invoices
- management providers and building management
- Prepare reports, presentations, and documents for Board meetings , Tenders , Exhibitions .
- Coordinate SM complex calendar for meetings, appointments, and events .
- Preparing necessary materials and briefings for internal / External meetings and Conferences
- Arrange for the company social events and Exhibitions and new offices preparation .
- Coordinate interdepartmental communication, ensuring the seamless flow of information.
Senior Executive Administrator - Office Manager
Saipem -ENI ( OIL & GAS CONSTRUCTION )
01.2012 - 01.2020
- Supervising day-to-day operations of the administrative department and staff members
- Managing the office equipment in terms of maintenance and repair, reporting any malfunctions
- Oversee all construction, repair, and maintenance works of company branches in UAE
- Monitor and management of contractors of all suppliers for all locations through coordination with procurement Dep
- Oversee renewal of insurance, trade licenses and other corporate registrations and renewals with Head Office in Italy
- Regularly carry out of all travel arrangements for my MD.
- Follow up health, safety, and security in Dubai & Abu Dhabi Branches premises
- Follow up with HR the internal and overseas assignments for Senior Managers and HODs
- Maintain relationships with external service providers and vendors, in particular facilities management providers and building management
- Working with the teams and finance to ensure all budgets are in line with scopes of work and realistic based on market and company knowledge
- Partnering with the marketing lead on all efforts relating to events, awards and case studies
- Partnering with the resourcing and senior leadership team on all efforts relating to staffing projects, new wins and existing client remits.
Administrative Office Manager
McDermott & Saudi Aramco
01.2010 - 01.2012
- Perform day-to-day administration to support the project managing director in ensuring the smooth running of the Dubai projects
- HR Administration including recruitment, hiring and employees benefits: including medical insurance, life insurance, Allowances, schooling etc
- Follow up Payroll
- Coordinate with HR staff recruiting processes including interviewing and onboarding formalities
- Review, approve and/or return expenses, Assist with preparing the annual budget cost control for the project and send to the head office
- Maintain relationships with external service providers and vendors, in particular facilities management providers and building management
- Assist with organizing project social events and meetings.
Administrative Coordinator
Gargash Enterprises - Mercedes-Benz
01.2008 - 01.2010
- Schedule and coordinate meetings, appointments, and events for the CEO
- Manage and prioritize the CEOs calendar to ensure efficient use of time
- Screen and manage phone calls, emails, and other forms of correspondence
- Make travel arrangements including flights, accommodations, transportation, and itineraries for the CEOs business trips
- Draft, edit, and proofread documents, reports, presentations, and other materials as required
- Prepare agendas, attend meetings, take minutes, and distribute meeting notes and action items
- Organize and maintain files, records, and confidential information, both electronic and physical
- Assist the CEO in prioritizing tasks and managing their to-do list
- Ensure the executive office is well-organized, stocked, and equipped with necessary supplies
- Process and track expenses, and ensure compliance with company policies
- Handle sensitive information with discretion and maintain a high level of confidentiality.
Personal Assistant for Managing Director
Egyptair Airlines Co. Operations Building
01.2000 - 01.2007
- Manage the chairman's schedule of meetings
- Draft, review, and send communications on the chairman's behalf as and when advised
- Take minutes of meetings and prepare meeting notes
- Plan and organize meetings, including gathering documents and attending to meeting logistics
- Answer and respond to phone calls
- Prioritize emails and reply as needed
- Plan the chairman's travel, accommodations, and departure and arrival
- Keep track of numerous records and paperwork for the chairman's office
Education
Associate of Science - Accounting And Business Management
Ain Shams University
Cairo - Egypt 08.1999
Skills
COMMUNICATIONS
WRITING
COORDINATING
DRAFT (BOILER)
PRESENTATIONS
RESOURCING
EVENT COORDINATION
EXHIBITIONS
LEADERSHIP
OPERATIONS
SECURITIES (FINANCE)
ONBOARDING
PROCUREMENT
OFFICE MANAGEMENT
HR PROCESS
ADMINISTRATION MANAGEMENT
Websites
Languages
ARABIC
ENGLISH
FRENCH
ITALIAN
References
- DAMAN SECURITIES
- GARGASH GROUP
- SAIPEM ITLAY ,UAE & PR Communications Manager MACDERMOTT
- JABEL ALI
- ALI Snior Project Coordinator & Cost Control d;';;;
- MERCEDES BENZE
- GARGASH GROUPDUBAI
- EGYPTAIR AIRLINES -CAIRO
- AIN SHAMS UNIVERSITY
Hobbies and Interests
- READING
- TRAVELING
- WRITING
- SPORT
Timeline
Personal Assistant /Admin Manager - Level C
Gargash Enterprises Dealer Of Mercedes- Benz In UA
01.2021 - Current
Senior Executive Administrator - Office Manager
Saipem -ENI ( OIL & GAS CONSTRUCTION )
01.2012 - 01.2020
Administrative Office Manager
McDermott & Saudi Aramco
01.2010 - 01.2012
Administrative Coordinator
Gargash Enterprises - Mercedes-Benz
01.2008 - 01.2010
Personal Assistant for Managing Director
Egyptair Airlines Co. Operations Building
01.2000 - 01.2007
Associate of Science - Accounting And Business Management
Ain Shams University
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