Sherlene Mesiano

Performs end-to-end recruitment

• From screening CV to visa application: employee onboarding - perform all related onboarding documentation
• Has strong HR skills
• Perform Company License Renewals, Employee Visa Applications, Medical Insurance, Annual Leaves, Rental Renewals and other Dubai government-related activities
• Manages office daily operations
• Instructing subordinates on their tasks and day-to-day responsibilities
• Reviewing and analyzing submitted documents for CMD's signatures
• Act as first point of contact on behalf of the Chief Managing Director
• Manage Chief Managing Director's Diary
• Managing Business and personal calendar
• Manage CMD's schedules, Booking - business flights, Hotel, and Transportation
• Manage CMD's expenses - consolidating monthly expenses.
• Enabled transition of 15 employees from paper time sheets to electronic, eliminating manual time entry.

• Manages day-to-day operations of Human Resource office
• Manages administration of human resources policies, procedures and programs
• Carries out responsibilities in these functional areas: employee relations, benefits, compensation, organizational development, and employment
• Manages end to end recruitment
• Prepares Offer Letter & Employment Contact
• Manages Employee Letters/Bank Letter
• Manages Employee Medical Insurance
• Manages Employee inquiry for employment concerns
• Processing Annual Leaves/Sick Leaves & Emergency Leave
• Booking Air Tickets, Meetings & Appointments
• Responsible for all employee relations and retention, onboarding of new staff and supporting the PRO on visa processes
• Performing annual and periodic staff appraisals and record management
• Manages Biometric Attendance and Manual Attendance of Employees
• Compute Monthly Payroll/Commissions/Allowances
• Compute Final Settlement of Resigned Employee (Gratuity, Leave payment)
• Counselling the Employee in their work and/or colleagues related problems
• Manages Company Exit Clearance, Employee Release and passport issuance of resigned employees
• Has strong Knowledge in UAE Labor Law.

• Admin and HR Works
• Performed variety of software packages, such as MS Office
• Produce correspondence, documents and maintain presentations, records, spreadsheets and databases
• Manage Company emails/ Maintain office system / Create and Maintain filing system
• Acted as back-up for day to day administration
• Manage CRM system
• Manage company advertisements in Dubizzle, Bayut, Property Finder, Gufl News
• Prepare Sale Contract, Rental Contract (Short & Long Term)
• Performed the application of EJARI and Company Trade License
• Performed the preparation of department budgets
• Monitor Monthly office utility expenses (DEWA, DU, ETISALAT, MAINTENANCE and RENTALS)
• Tracks office supply inventory and approves supply orders
• Ordering and maintaining stationery and equipment
• Serves as the go-to for office inquiries and conflicts
• HR Works (Recruitment & Employee Relation) and Accounting (Payroll)
• Performed end to end recruitment of Employee
• Prepare Employment Contract, Memorandum Letters, and Termination Letters
• Deals in Employee Grievances/ Employee Issues
• Organizing Employee personal records and documents
• Ensured compliance of all employment/labor practices, policies, investigations, training, and actions
• Provided support, advice and counsel to Employees on HR related topics
• Assists in information on policy and procedures, Employment/Labor Laws, conflict resolution
• Prepare documents needed for visa application
• Prepare staff payroll
• Prepare monthly Income / Expenses report, Cash Flow reports
• Making sure staffs have the right pay and benefits arranging
• Executive Secretarial works
• Schedules appointments/meetings for Director/Owner
• Scheduling and attending meetings, creating agendas and taking minutes
• Received and Respond to Director's phone calls / keeping diaries and arranging appointments
• Reading, monitoring and responding to CEO's email
• Drafting communications on CEO's behalf
• Provide supports and assistance / taking dictation
• Organizing travel and events.

• Custodian of company all records/letters
• Performed preparation of Board Meetings and Board Resolutions
• Performed admission of import materials from KOREA (process in Custom and Seaport Department)
• Performed Legal Matters in Security Exchange Commission and Other Board Resolution/Sec Certification.

• Admin and HR Works
• Prepare Recruitment of Employee/including Interviews
• Make Contract for new employee and Assist terminated employees,Prepare employee File
• Check payment for Rentals and Office Utilities, Order and dispense supplies
• Writing letters/correspondents
• Apply Company certificates, Prepare the documents needed to amend Certificate
• Performed the application and renewal of visas (Korean Expatriates)
• Attend meetings together with General Manager
• Performed the preparation of all documents needed for Permits
• Accounting Works
• Prepare Semi-Monthly Payroll every 15TH& end of the month
• Performed Bank Transaction
• Prepare monthly summary of Remittances & taxes withheld
• Report and filing monthly and quarterly tax report
• Prepare employee 13th month pay
• Renew the Form 0605 to BIR for Annual Registration
• Secretarial works
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs
• Schedule and confirm appointments for clients, customers, or supervisors
• Conduct searches to find needed information, using such sources as the Internet
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing and other applications
• Payroll Works (Weekly Basis)
• Collect all wages, time worked and request for advances
• Records payroll, tax information, settles deductions and insurance policy costs
• Correct all pay discrepancies and use Excel on a frequent basis for data forms
• Keeping documentation of retirement payments, non-taxable earnings, maternity, vacation and sick leave.

• Custodian of all company records/letters
• Performs preparation of Board Meetings and Board Resolutions
• Preparation of Company General Information Sheet for Security Exchange Commission submission
• Processor of All Company Permits and Certificates.