Shevindra Fernando

• Overseeing the processing of shipment certificates for the KSA, Egypt, and Kuwait markets.
• Managing the end-to-end handling of 500 pallets daily and ensuring certification compliance across supply markets.
• Expertise in compliance policies, ensuring ongoing adherence in relevant markets.
• Collaborating with internal and external stakeholders, notifying partners and suppliers as needed.
• Proficient in reviewing export documents and managing trackers.
• Optimizing costs during KSA Saber registrations at the shipment level.
• In-depth knowledge of certifying for Saudi Food & Drug Authority.
• Compiling and sharing regular reports (daily or weekly) to enhance business visibility.

Finance and Procurement

• Effectively oversaw the processing of 500 monthly payable invoices through SAP applications, ensuring 100% smooth and efficient workflow.
• Generate monthly purchase orders (LPOs) for consumables and coordinate with suppliers.
• Create tender documents and supplier bid lists to secure competitive quotations, ensuring robust support for finance audits.
• Ensure company compliance with regulations, laws, and company policies in purchasing activities.
• Follow up on payments with the central finance department.
• Periodically manage accruals for finance
• Create a Standard Operating Procedure (SOP) for the finance process and conduct training sessions for managers responsible for PO approvals to ensure a comprehensive understanding of the finance procedures.

• Collaborative Teamwork: Work as a team player to support the office manager.
• Administrative Duties: Manage day-to-day tasks such as staff attendance, leaves, and overtime using the HRSSI application. Additionally, oversee performance appraisals and maintain related records.
• KPI Management: Implement and upkeep a Key Performance Indicator (KPI) tracker.
• New Employee Onboarding: Conduct induction sessions for new joiners.
• Monitoring Staff Movements: Track and document staff movements, shifts, or transfers.
• Document Creation and Modification: Utilize Microsoft Office for creating and modifying documents.
• Social Media Involvement: Participate in the implementation of social media initiatives.
• Document Organization: Keep the Box file updated with all relevant documents.
• HR Record Maintenance: Handle visa renewals, registrations, and terminations, including final attendance and clearance.

• Collaborated with clients to create visually appealing designs for print and digital media, meeting project deadlines and maintaining client satisfaction.
• Mentored junior graphic artists, cultivating a collaborative work environment while enhancing individual skills.
• Served as a trainer in YO Creation.

• Welcome and assist clients and visitors upon their arrival at the office.
• Type documents and distribute memos as needed.
• Supervise and assign tasks to office juniors.
• Manage incoming and outgoing calls, handle correspondence, and maintain filing systems.
• Perform faxing, printing, photocopying, filing, and scanning tasks.
• Coordinate business travel, itineraries, and accommodation for managers.
• Monitor inventory, manage office stock, and order supplies as required.
• Update and maintain records of staff holidays, absences, and training.
• Take charge of purchase orders.
• Generate and track purchase orders and invoices.

• Arranging cargo for the import of cars and trishaws. Managing the entire document control system for receiving items using a computer-based system.
• Transporting cars to showrooms.
• Handling all logistical paperwork for vehicle spare parts.