shimaa MOHAMED ABDEL ELRAZEK ELKORDY

Certified Executive Assistant with distinction, offering extensive experience in administrative support and human resources. Proven track record in managing executive-level communications, scheduling, and documentation. Demonstrated expertise in drafting professional correspondence, optimizing processes, and ensuring compliance with organizational policies. Adept at handling sensitive information with discretion and providing comprehensive HR support. Skilled in using MS Office suite, SAP, Visio, and other essential systems. Strong organizational skills, attention to detail, and ability to work independently while maintaining a high standard of professionalism. Resourceful Specialist with a knack for problem-solving and a quick learner of new technologies and processes. Known for developing innovative solutions and driving success. Career goal: To leverage extensive administrative and HR experience to contribute to the efficiency and success of a dynamic organization.

• Organization Overvie Infrastructure of Wastewater, Roads, landscape, and waste management, Public Services sector
• Correspondence and Documentation: - Drafted Professional correspondence
• Managed, reviewed and screening incoming official correspondence such as letters, memos, and emails on behalf of executive director
• Generated sensitive documentation securely
• Managed and maintained critical document filing systems
• Ensured consistent interdepartmental coordination to resolve daily documents
• Administrative Responsibilities - Conducted inventory assessments for executive Director office supplies regularly
• Conducted approvals for executive Director's systems (such as the HR System, SAP System for material requests, and Oracle system for other various requests) - Delivered necessary administrative support to the executive director
• Utilized online resources to gather relevant data
• Created a draft of the Job Description as needed
• Read legal articles, legislation, and Human Resource law as needed
• Responded to incoming requests for information or forwarded to the appropriate individual
• Communications & Stakeholders - Managed inbound calls and visitor interactions for Executive Director
• Engaged with stakeholders via multiple communication channels
• Conveyed Executive Director's directives, instructions, and tasks to Head of Departments
• Developed Comprehensive Processes, Procedures, and Polices
• Enhances efficiency through process optimization
• Created flowcharts using Visio to enhance workflow
• Ensuring Compliance with organizational policies
• Initiated sustainability reducing company's environmental impact
• Meeting: - Organized and Scheduled meetings for Executive Director - Recording Minutes of Meetings
• Managed administrative initiatives meetings
• Budget - Assisting in the exercise of budget setting by setting up the executive director's office expenses
• HR budget list requirements (Vacancies, training, promotions
• Boosted Staff expertise - Conduct training sessions for staff on essential system (Such as TARRISH correspondence system) - Created and delivered presentations highlighting methods such as the approved electronic signature)

• Company Overvie Building, Civil, Roads Infrastructure and Earthworks Engineering Contractor
• Completing employee file documentation both paper and electronic including documents verification (education and experience certificates, marriage contract, etc.)
• Typing Online entries for all Ministry of Labor Transaction and Tasheel Transaction
• Executing issuance of MOL Job offer, Amendment of Labor Contract and Cancellation of Labor Contract
• Executing issuance of Work Permit (Checking Status either Approved or Rejected)
• Arranging and paying all necessary payments (Online) in case of approval
• Arranging Immigration and Issuance of Visa
• Checking Status of Visa and printing Visa in case approved, and coordinating with concerned personnel for entry into country or change of status in case personnel is inside UAE
• Processing and submitting Residence Visa
• Applying for residence visa and checking of status
• Arranging required fees and documents for PRO for stamping of residence on the personnel passport
• Preparing various memos, internal letters and department's Minutes of Meeting
• Providing all employees with HR support and informing them on the policies and procedures
• Maintaining office files and filing system and providing administrative assistance and support to the Director of Human Resources

• Overview: Import and contracting of fire and alarm systems
• Managing Office
• Examining files submitted to manager, expressing opinions, and making recommendations as needed
• Taking minutes of meetings & Follow-up
• Managing diary, scheduling appointments, preparing schedule
• Receiving letters and checking possibility of response and formulation
• Reviewing contracts for projects and taking notes
• Evaluating staff administrative performance
• Contacting local suppliers and working requests for price and negotiating with them
• Coordinating among departments

• Wastewater Infrastructure contracting
• Managing events and travel arrangements for General Manager
• Preparing outgoing mail and distributing incoming mail
• Following up and drafting correspondence
• Taking minutes of meetings & following them up
• Ordering supplies as required, as needed
• Searching tenders
• Preparing tenders
• Arranging final extracts .