SHIMAA MOHAMED ABD ELRAZEK ELKORDY

• Correspondence and Documentation:

- Drafted Professional correspondence.

- Managed, reviewed and screening incoming official correspondence such as letters, memos, and emails on behalf of executive director.

- Generated sensitive documentation securely.

- Managed and maintained critical document filing systems.

- Ensured consistent interdepartmental coordination to resolve daily documents.

• Administrative Responsibilities

- Conducted inventory assessments for executive Director office supplies regularly.

- Conducted approvals for executive Director’s systems (such as the HR System, SAP System for material requests, and Oracle system for other various requests)

- Delivered necessary administrative support to the executive director.

- Utilized online resources to gather relevant data.

- Created a draft of the Job Description as needed.

- Read legal articles, legislation, and Human Resource law as needed.

- Responded to incoming requests for information or forwarded to the appropriate individual.

• Communications & Stakeholders

- Managed inbound calls and visitor interactions for Executive Director.

- Engaged with stakeholders via multiple communication channels.

- Conveyed Executive Director’s directives, instructions, and tasks to Head of Departments.

• Developed Comprehensive Processes, Procedures, and Polices.

- Enhances efficiency through process optimization.

- Created flowcharts using Visio to enhance workflow.

- Ensuring Compliance with organizational policies.

Initiated sustainability reducing company's environmental impact.

• Meeting:

- Organized and Scheduled meetings for Executive Director

- Recording Minutes of Meetings.

- Managed administrative initiatives meetings.

• Budget

- Assisting in the exercise of budget setting by setting up the executive director’s office expenses.

- HR budget list requirements (Vacancies, training, promotions.

• Boosted Staff expertise

- Conduct training sessions for staff on essential system (Such as TARRISH correspondence system)

- Created and delivered presentations highlighting methods such as the approved electronic signature)

Company Overview: Building, Civil, Roads Infrastructure and Earthworks Engineering Contractor

• Completing employee file documentation both paper and electronic including documents verification (education and experience certificates, marriage contract, etc.)
• Typing Online entries for all Ministry of Labor Transaction and Tasheel Transaction
• Executing issuance of MOL Job offer, Amendment of Labor Contract and Cancellation of Labor Contract
• Executing issuance of Work Permit (Checking Status either Approved or Rejected)
• Arranging and paying all necessary payments (Online) in case of approval
• Arranging Immigration and Issuance of Visa
• Checking Status of Visa and printing Visa in case approved, and coordinating with concerned personnel for entry into country or change of status in case personnel is inside UAE
• Processing and submitting Residence Visa
• Applying for residence visa and checking of status
• Arranging required fees and documents for PRO for stamping of residence on the personnel passport
• Preparing various memos, internal letters and department's Minutes of Meeting
• Providing all employees with HR support and informing them on the policies and procedures
• Maintaining office files and filing system and providing administrative assistance and support to the Director of Human Resources

• Managing Office
• Examining files submitted to manager, expressing opinions, and making recommendations as needed
• Taking minutes of meetings & Follow-up
• Managing diary, scheduling appointments, preparing schedule
• Receiving letters and checking possibility of response and formulation
• Reviewing contracts for projects and taking notes
• Evaluating staff administrative performance
• Contacting local suppliers and working requests for price and negotiating with them
• Coordinating among departments

• Managing events and travel arrangements for General Manager.
• Preparing outgoing mail and distributing incoming mail
• Following up and drafting correspondence
• Taking minutes of meetings & Following them up
• Ordering supplies as required, as needed
• Searching tenders
• Preparing tenders
• Arranging final extracts