SHUMAIZ BASHEER
Dubai,United Arab Emirates
Summary
HR & Admin Executive / Operations Coordinator with 6+ years of experience in the UAE luxury fashion industry. Proven expertise in HR operations, PRO services, administration, recruitment, payroll (WPS), supplier and vendor coordination, exhibitions, consignment management, and business operations. Played a key role in building a company from startup stage to multi-office operations. Highly organized, reliable, and capable of managing end-to-end operations independently.
Overview
7
7
years of professional experience
2018
2018
years of post-secondary education
Work history
HR & Admin Coordinator
Farha Designs (Brand: FARHA)
Jumeirah, Dubai
07.2019 - 01.2026
- Managed full-cycle recruitment including job postings, CV screening, interview coordination, and employee trials
- Handled end-to-end visa processing: quota approvals, offer letters, Tasheel, medical tests, Emirates ID, visa stamping, renewals, and cancellations
- Prepared employee contracts and maintained complete and confidential personnel files for each employee
- Opened employee bank accounts and coordinated WPS-compliant payroll processing
- Applied and managed Job Loss Insurance (ILOE) registrations for employees
- Coordinated medical insurance enrollment and renewals
- Maintained attendance, leave, overtime, and vacation schedules, ensuring workforce availability without operational impact
- Planned and allocated annual leave schedules in coordination with management
- Booked air tickets for employees for vacations and official travel
- Liaised with MOHRE, GDRFA, Amer, Tasheel, and other government authorities
- Ensured compliance with UAE Labour Law and internal HR policies
- Independently managed company setup and licensing including Trade License, Establishment Card, Ejari, tenancy contracts, insurance, and utility registrations
- Coordinated renewals for Trade License, Establishment Card, Ejari, and company insurance
- Managed daily office operations and administrative workflows to ensure smooth business functioning
- Coordinated office maintenance, repairs, and fit-outs
- Managed office supplies, stationery, pantry, vendor invoices, and operational requirements
- Handled access cards, keys, and office security coordination
- Coordinated with cleaning, pest control, IT, and maintenance vendors
- Coordinated with suppliers, landlords, leasing companies, service providers, and government authorities
- Oversaw procurement, stock checks, receiving, and delivery scheduling
- Managed courier and logistics services (DHL, SMSA Express), negotiated costs, tracked shipments, and ensured delivery confirmation
- Supported invoice collection and payment follow-ups
- Prepared expense summaries and operational cost reports for management review
- Scheduled meetings, managed management calendars, and coordinated internal and external appointments
- Managed insurance claims and documentation
- Ensured data confidentiality, document security, and organized company records
- Coordinated with fabric suppliers and production vendors, including order follow-ups, delivery schedules, and stock availability
- Maintained accurate inventory records and supporting documentation
- Managed luxury retail and consignment operations, including stock reconciliation, monthly sales reporting, promotions, discounts, and contract renewals
- Handled bank details verification and compliance documentation for retail and consignment partners
- Coordinated e-commerce operations, including platform launch support, product uploads, stock updates, order processing, and payment follow-ups
- Scheduled and managed VIP and high-profile client appointments through digital platforms
- Coordinated bespoke design consultations, including costing, timelines, and home service arrangements
- Planned and executed exhibitions and events across the GCC, including research, rate negotiations, advance payments, logistics, and travel arrangements
- Recruited, trained, and supervised temporary sales staff for exhibitions and events
- Prepared and issued sales invoices and payment documentation
- Coordinated closely with the sales team regarding orders, pricing, and billing
- Generated and shared payment links with customers and ensured proper setup
- Followed up on customer payments and outstanding balances
- Performed costing and margin calculations for products and orders
- Recorded expenses, sales, receipts, and payments accurately
- Conducted monthly bank reconciliations and resolved discrepancies
- Assisted with VAT filing and maintained VAT-related records
- Maintained organized filing systems and effective document control
- Luxury Arabic women’s wear fashion brand specializing in Abayas and Kaftans.
- Key Responsibilities
Education
MBA - Finance & Marketing
University of Kerala
Trivandrum, IndiaBachelor of Commerce - Computer Applications
Mahatma Ghandi University
Skills
- MS Excel (HR reports, payroll, operations tracking)
- MS Word & PowerPoint
- Tally ERP (Accounting & Billing)
- Payroll & WPS systems
- HR documentation & record management
- E-mail & office management systems
- E-commerce platform management
LANGUAGES
English – Advanced
Hindi – Fluent
Malayalam – Native
Timeline
HR & Admin Coordinator
Farha Designs (Brand: FARHA)
07.2019 - 01.2026
Bachelor of Commerce - Computer Applications
Mahatma Ghandi University
MBA - Finance & Marketing
University of Kerala