Summary
Overview
Work history
Education
Skills
Certification
TECHNICAL SKILLS & LANGUAGES
References
KEY ACHIEVEMENTS
PERSONAL DETAILS
Timeline
Generic

SMITH P VARGHESE

Dubai

Summary

Results-driven Facility & Operations Management professional with 25+ years of progressive experience in facility administration, fleet management, project development, and operational support within a global ports and logistics environment. Demonstrated expertise in managing SOPs, vendor contracts, procurement processes, and multi-department coordination at DP World — one of the world's leading port operators. Proficient in Oracle Fusion and MAXIMO (CMMS). MBA-qualified in Operations & Project Management. Recognized with the TAQDEER Projects Award and Green Building Initiative Award for outstanding delivery in facility and sustainability projects.

Overview

1
1
Certification
30
30
years of professional experience

Work history

Facility Officer / Administrator – Fleet Management & Operations Support

DP World
Dubai
2019.01 - 2026.07
  • Administer day-to-day facility and fleet operations at DP World's Jebel Ali terminal, ensuring seamless service delivery across all departments.
  • Developed and maintained Standard Operating Procedures (SOPs) and Operational Lease Agreements in full compliance with DP World corporate standards.
  • Prepared and submitted weekly and monthly operational performance reports to senior management, supporting data-driven decision-making.
  • Coordinated and arranged third-party skilled contractors for Business Units (BUs), ensuring right-resource, right-time deployment.
  • Designed and managed monthly shift schedules for 20+ staff members, optimizing workforce coverage and operational continuity.
  • Leveraged Oracle Fusion and MAXIMO (CMMS) for asset management, maintenance request tracking, and work-order management.

Project Administrator – Project Development Department

DP World
Dubai
2008.01 - 2018.01
  • Monitored financial expenditure during project proposal and planning phases, comparing budgeted costs against actual spend to maintain financial control.
  • Coordinated business planning workflows and project procedures across departments to ensure smooth execution of engineering and facility management projects.
  • Managed end-to-end tendering process for Engineering Projects and Facility Management through Procurement, ensuring competitive and compliant vendor selection.
  • Raised Material Requests (MRs) and Quotation Requests (QRs) via MAXIMO for tendered projects, maintaining accurate and auditable procurement records.
  • Verified invoices and bills against purchase orders, ensuring accuracy and preventing financial discrepancies.
  • Prepared and administered RFPs, contract payment arrangements (variable and fixed charges), and all departmental correspondence.
  • Served as acting point-of-contact in the absence of the Senior Manager – Engineering Projects / Facility Management, independently managing escalations and correspondence.
  • Represented the department at all-staff and client meetings, contributing to project scoping and requirements gathering.
  • Executed regular status reporting procedures, keeping all stakeholders informed about the progress of projects.
  • Liaised between different departments, promoting transparency and smooth flow of information during projects.
  • Participated in auditing activities validating compliance with established organizational standards.
  • Participated in auditing activities validating compliance with established organisational standards.
  • Organised training sessions for new employees improving their understanding of organisation's working style and expectations.
  • Ensured compliance with company policies whilst performing daily administrative duties.
  • Managed project lifecycle stages to ensure timely completion and adherence to budget constraints.
  • Assisted in contract negotiations to secure favourable terms for the organisation.
  • Supported financial tracking initiatives, assisting the company in maintaining budgetary control.
  • Tracked costs and schedules using specialised software applications designed for effective project administration.
  • Completed administrative paperwork promptly upon request from senior management ensuring no delays in processes or decisions.
  • Provided administrative support to Project Managers, aiding in successful project execution.
  • Facilitated team briefings, enhancing overall understanding of project goals and roles amongst members.
  • Maintained up-to-date project documentation, ensuring easy access for stakeholders.
  • Coordinated with external vendors, facilitating smooth operations and timely delivery of resources.
  • Implemented risk management plans for mitigating potential issues during project execution.
  • Collaborated on development of detailed project plans that guided teams towards completion within stipulated timeframes.
  • Streamlined project delivery process by effectively coordinating key tasks and deadlines.
  • Enhanced team communication with efficient scheduling of meetings and dissemination of pertinent information.
  • Coordinated project workflow, delegating tasks to meet all established objectives and timelines.
  • Efficiently managed resource allocation across various projects ensuring optimal utilisation and avoiding wastage.
  • Evaluated project requirements and allocated resources to align with milestones.
  • Worked with stakeholders to identify and document project requirements and expected timelines.
  • Addressed conflicts proactively and impelmented swift and actionable solutions to mitigate project delays.
  • Liaised with internal and external stakeholders to discuss potential delays and suggest remediation.
  • Collaborated with cross-functional teams to evaluate and define project scope.
  • Established clear timelines and objectives to complete risk assessment and feasibility studies.
  • Monitored progress and reported on KPIs to address areas of underperformance.
  • Implemented budget controls to reduce overages and support adherence.
  • Trained and mentored junior team members, leveraging previous experiences in boosting project progress.

Engineering Assistant Administrator – Crane / Plant Division

DP World
Dubai
1997.01 - 2008.01
  • Managed time-keeping, roster scheduling, and day-to-day reconciliation for office clerks and mechanics in the Crane/Plant division.
  • Coordinated complaint management and breakdown reporting, ensuring prompt escalation and resolution across departments.
  • Prepared monthly and weekly job cards and compiled spare parts requirements for preventive and corrective maintenance activities.
  • Processed departmental charge-backs by receiving and recording complaints from multiple internal departments.
  • Collaborated with engineers to streamline processes.
  • Facilitated smooth operations by troubleshooting and resolving machinery issues promptly.
  • Coordinated with cross-functional teams enhancing efficiency during projects execution.
  • Maintained engineering records for future reference and compliance purposes.

Education

MBA - Operations & Project Management

Abertay University
United Kingdom

Post Graduate Diploma - Hospital Management

Loyola Institute of Business Administration (LIBA)
Chennai, India

Bachelor's Degree - undefined

India

Skills

  • Software & Systems: Oracle Fusion MAXIMO (CMMS) Microsoft Outlook MS Office Suite
  • Languages: English (Fluent) Malayalam (Native) Hindi (Conversational)
  • Other: Valid UAE Light Vehicle Driving License Computer Literate
  • Purchasing negotiation
  • Leadership proficiency
  • Communication excellence
  • Health and Safety regulations
  • Purchasing and procurement
  • Health and safety awareness
  • Budgeting expertise
  • Project scheduling
  • Performance Management
  • Hygiene management
  • First Aid Qualified

Certification

  • Oracle Fusion – Enterprise Resource Planning (ERP) System
  • MAXIMO – Computerized Maintenance Management System (CMMS)
  • General Safety Training – UAE Government Approved Certification
  • First Aid Training – UAE Government Approved Certification

TECHNICAL SKILLS & LANGUAGES

Languages: English (Fluent) | Malayalam (Native) | Hindi (Conversational)

References

References available upon request

KEY ACHIEVEMENTS

TAQDEER Projects Award – Awarded for the T1 Container Terminal Lighting Retrofit Project at DP World, recognizing outstanding project execution and energy efficiency improvement., Green Building Initiative Award – Recognized for key contributions to the Container Terminal 2 Green Building Initiative, demonstrating commitment to sustainability in facility operations.

PERSONAL DETAILS

Nationality: Indian | Year of Birth: 1971 | Marital Status: Married | Passport No: K7976174

Timeline

Facility Officer / Administrator – Fleet Management & Operations Support

DP World
2019.01 - 2026.07

Project Administrator – Project Development Department

DP World
2008.01 - 2018.01

Engineering Assistant Administrator – Crane / Plant Division

DP World
1997.01 - 2008.01

Bachelor's Degree - undefined

Post Graduate Diploma - Hospital Management

Loyola Institute of Business Administration (LIBA)

MBA - Operations & Project Management

Abertay University
SMITH P VARGHESE