Soumya Mohan

• 1. Recruiting for roles within the organization based on educational qualification, skills, experience and personality traits.
• 2. Manage the recruitment and selection process. This is a critical skill set and the candidate should have hands own experience in the recruitment process and should be able to handle tasks such as:
• 2.1. Developing JDs in consultation with line managers
• 2.2. Well versed in using social media platform such as LinkedIn and other similar sources to research and identify potential candidates.
• 2.3. Obtain CVs, compare with JDs, screen, shortlist and recommend CVs that are to be considered for the assessment process.
• 2.4. Proactively, coordinate with recruitment firms and candidates in scheduling written tests (if that is required) and interviews.
• 2.5. Proactively take steps in obtaining referrals and take other steps as necessary to ensure that the information obtained from the candidate is accurate. This could involve checking out educational institutions and past employers of the candidate and including criminal background checks.
• 2.6. Deal with the necessary documentation such as verification of credentials, issue of offer letters, issue of employment contract etc.
• 3. Drawing up plans for future personnel hiring based procedures and on annual plans and budgets.
• 4. Performing administrative task.
• 5. Organizing and managing new employee on-boarding, orientation and training programs. Explaining and providing information to employees, especially new recruits, on employee benefits, programs, and education
• 6. Updating job descriptions as and when needed.
• 7. Maintaining employee records and paperwork.
• 8. Answering employee questions and addressing employee concerns with head office.
• 9. Representing employer in community and recruiting events
• 10. Ensuring all the staff quarters are vacated at the time of resignation/termination of employees.
• 11. Should have a very thorough understanding of all HR policies and deal with all staff queries within a reasonable time.
• 12. Maintaining a very close liaison with the head office.
• 13. Ensuring correct documents are forwarded to head office for visa extension well in time.
• 14. Overseeing social events.Key Performance Indicator
  • Ensuring that all open positions in the school are expeditiously filled. Ensure that average lead time to recruit employees is less than 30 days.• Getting the approval for the teachers/academic staff from regulatory bodies without any delay. Delays in getting approval from labor dept and stamping the visa by the Immigration Dept will reflect on the performance of the HR Officer.• Similarly, delays in converting visit visa to resident visa and any fines arising from KHDA, Labor Dept and Immigration Dept will be the responsibility of the HR Officer.• Also, when an employee resigns or is terminated by the school, timely cancellation of labor card and visa are the direct responsibility of the HR Officer.• If an employee approaches the courts in Dubai and complaints against the school, it is the responsibility of the HR Officer of the school, to follow that case on behalf of the school, prepare the required documentation, take assistance from corporate legal dept and defend the school in the court. While Corporate Office will provide support, the primary responsibility rests with the school HR Officer.• The HR Officer will oversee staff accommodation provided by the school. He/She must ensure that all the staff quarters are vacated at the time of resignation/termination of employees• The HR Officer is responsible for maintaining all staff contracts, systematically. He/she is the custodian of all employee files and records.• Correct and timely submission of payrolls so there is no delay in disbursement of salary.• Ensuring all documents pertaining to resignation/termination of an employee reach the head office within a week of the same.

Attendance & Payroll: Preparation of the monthly payroll including extracting the hours worked by staff

from the biometrics system, inputting the required information into the Payroll calculating file; checking

the payroll; month end reporting and reconciliations

• Preparing salary slips on monthly basis

• Preparation of salary certificates, Employment letters etc.

• General HR Operations: Closely liaise with PRO Coordinator to verify Visas, cancellations, renewals and upkeep the data.

• Prepare HR Related documentations: Promotion& Probation letters, Warning letters etc

• Update and maintain HR databases(e.g. newhires, leavers, vacation and sick leaves).

• Ensure that all other employee records in the school’s database are accurate; filed and updated when required both in soft and hard copies.

• Talent Acquisition & Onboarding: Ensure new hires have technical assistance to properly set up their hardware and software.

• Hard filing of the employee documents.

• Prepare.Onboarding kits(e.g. Stationary,mugs, notepads etc).

• HR Compliance & Administration: Create clear policies and Employee Handbooks that explain UAE

Laws and school operations related to time, dress code, leave, salary and benefits.

• Gather and process paperwork, like contracts and all requirements for enrolment and visa process.

• Exit Procedure:Final Settlement & Resignation

• Leveraged social media platforms for efficient candidate sourcing, ensuring alignment with job specifications.
• Conducted thorough interviews, meticulously documenting evaluations to ascertain candidate fit.
• Expertlymanaged job postings and coordinated interviews with top-tier candidates.
• Utilized exceptional communication and networking skills to forge and sustain vital industry relationships.
• Assessed and refined recruitment strategies, optimizing the effectiveness ofselection processes.
• Communicated interview outcomesto candidates with professionalism and empathy.
• Partnered with clients to gain insight into job requirements,facilitating the recommendation of ideal candidates.
• Employed comprehensive candidate databases for precise matching of talent to client needs.
• Collaborated with HR colleagues to guide hiring managers on compensation, training, and career development.
• Prepared and presented candidate CVs and related communications to clients, showcasing potential hires.

• Recruitment of Candidates to overseas mainly. Screening of resumes and Conducting Interviews done for: Recruited Nurses including Saudi MOH, Saudi Private Hospital etc.
• Recruitment of Pharmacists and Cardiac technicians to Oman Hospital.
• Resume sorted for Doctors and Nurses to Cruise ship.
• Recruitment and selection of Language training of Nurses to countries like Germany, Belgium etc.
• Recruitment of Senior Clinical Advisors(Ambulance) to YAS Ambulance Service, UK.
• Recruitment of Mental Health Nurses to UK SOLENT.
• Recruited Teachers to Schools in Middle East mainly The Model Indian School, Abu Dhabi, NIMS School - UAE, World School, Oman etc.
• Recruited Assistant Managers/Sr. Engineers to Voltas group, Oman.
• Recruitment done for Operations Engineer/Maintenance Engineer to the Water treatment plant for Voltas Group, Oman.
• Radiographers recruitment assisted for the location - Huddersfield and Calderdale, UK.

• Represented the department effectively in administrative meetings and relevant seminars, enhancing inter-departmental communication and collaboration.
• Proficient in leveraging Salesforce for efficient lead tracking and management, optimizing sales operations.
• Demonstrated expertise in financial data entry utilizing EXACT Software, ensuring accuracy in financial documentation.
• Developed comprehensive Training Manuals and conducted orientation sessions for new hires, bolstering team competency and system knowledge.
• Managed executive schedules with precision, coordinating meetings, prioritizing appointments, and addressing client inquiries proactively.
• Streamlined document management for project-related paperwork, including Invoices and Payments, and provided prompt responses to Customer/Vendor communications.
• Crafted regular reports and presentations, maintaining an organized and effective reporting system to support decision-making processes.

• Efficiently managed and distributed incoming correspondence, coupled with meticulous data entry and document scanning.
• Orchestrated and coordinated meetings, crafted agendas, organized documentation, and accurately recorded minutes.
• Diligently assisted in the creation of routine reports and established a systematic filing system for optimal organization.
• Monitored and followed up on action backlogs, ensuring the execution of agreed-upon plans, and compiled minutes and presentations for review.

• Expertly plan and prepare engaging course content for assigned lessons.
• Punctually conduct scheduled classes, ensuring optimal use of allocated time.
• Exhibit proficiency in delivering classroom instruction with clarity and impact.
• Fully implement the designated curriculum within set timelines for maximum educational effectiveness.

• Delivered exceptional administrative support by composing and refining emails, as well as crafting team communications.
• Served as the primary liaison for both internal and external stakeholders, offering comprehensive support to visitors.
• Maintained and managed an extensive client database, ensuring accurate and organized filing within systems.
• Collaborated effectively with executive and senior administrative assistants to fulfill diverse requests and tasks.
• Efficiently managed a high volume of phone calls and correspondence, including emails, letters, and package deliveries.
• Skillfully juggled multiple projects and schemes, streamlining office procedures for optimal efficiency.

• Diligently compiled detailed item-wise receivables and invoice data on a daily and monthly schedule.
• Expertly matched invoice amounts with payables for precise reconciliation.
• Prepared and delivered accurate monthly financial reports, ensuring high standards of financial integrity.
• Collaborated effectively with project teams to guarantee the on-schedule completion of financial aspects of projects.

• Spearheaded large-scale team operations, overseeing all
• phases from inception to execution with a focus on
• excellence.
• • Leveraged outstanding analytical and organizational
• skills to drive team performance and achieve company
• objectives.
• • Excelled in training and mentoring team members,
• fostering a culture of continuousimprovement and goal
• attainment.
• • Ensured meticulous maintenance of client entity
• records, adhering strictly to operational protocols.
• • Delivered comprehensive administrative support,
• optimizing team efficiency and administrative work flow