Summary
Overview
Work history
Education
Skills
Languages
References
Timeline
Generic
SREEKANTH SREEKANTAN NAIR

SREEKANTH SREEKANTAN NAIR

ABU DHABI,UAE

Summary

Diligent Document Controller with experience managing high-volume data and documentation throughout project lifecycles. Organised and proactive with technically-sound knowledge of contracting methodologies for responsive information processing. Multi-skilled individual seeks position in engineering document control. Skilled in data management and manipulation for improved analysis. Achieves tasks quickly, accurately and compliantly for reliable programme support. Takes on challenging new role harnessing interpersonal skills, collaboration and problem-solving. Driven to deliver high-quality service and consistent results.

Overview

17
17
years of professional experience
5
5
years of post-secondary education

Work history

Administrative and Document Controller

Concept Group Of Companies
Trivandrum, India
06.2018 - 08.2023
  • Managed requests for access to documentation, maintaining confidentiality.
  • Resolved issues related to documentation and associated information.
  • Organized, filed and stored electronic and physical files to maximize traceability.
  • Stored documents using cloud-based systems to drive efficiencies.
  • Reviewed documents for accuracy, immediately notifying supervisor of errors.
  • Assisted with updating and improving working practices in document control and records management approach.
  • Shared documents at key times to facilitate timely project completion.
  • Handled incoming correspondence and technical information, distributing as directed.
  • Adhered to security protocols, keeping sensitive information and documentation private.
  • Trained team in document control and records management best practices.
  • Carried out secure destruction and disposal of sensitive documents.
  • Amended documents accurately, communicating and redistributing to relevant personnel where necessary.
  • Coordinated Electronic Document Management System (EDMS) with strong technical knowledge.
  • Maintained collection of audio, visual and digital material in systematic order.
  • Worked closely with internal and external support teams to resolve IT issues.
  • Ordered cost-effective office and stationery supplies to remain within administration budgets.
  • Oversaw work of subcontractors, conveyed updates and managed construction administration and value engineering processes.
  • Handled office administration and logistics.
  • Supported general HR administration by preparing recruitment paperwork and advertising roles.
  • Automated patching and updates to improve efficiency and accuracy of network administration.
  • Maintained administration records with up-to-date information.
  • Supported office with skilled budget tracking, purchasing and payroll administration.

Document controller and Office Support

NATIONAL BANK OF ABU DHABI
ABU DHABI
02.2015 - 03.2018
  • Organised, filed and stored electronic and physical files to maximise traceability.
  • Managed requests for access to documentation, maintaining confidentiality.
  • Resolved issues related to documentation and associated information.
  • Stored documents using cloud-based systems to drive efficiencies.
  • Gathered information and prepared data for use in reporting and documentation.
  • Produced document progress reports for senior managers.
  • Assisted with updating and improving working practices in document control and records management approach.
  • Handled incoming correspondence and technical information, distributing as directed.
  • Created and completed critical company documents in line with best practices.
  • Monitored and performance-managed office support staff.
  • Provided coaching and training to support staff, guiding team to increase productivity.
  • Managed multi-channel advertising campaigns to support sales objectives.
  • Kept files organised and up-to-date for accurate record-keeping purposes.
  • Helped staff to maximise efficiency by providing clerical and secretarial support.
  • Kept and maintained accurate filing system for preservation of office information.
  • Received, sorted and distributed incoming mail.
  • Provided printing, photocopying scanning support to colleagues.
  • Ordered stock and supplies from trusted and cost-effective suppliers to meet office needs.
  • Scheduled meetings, conferences and appointments.

Office administrative assistant

FIRST GULF BANK
ABU DHABI
01.2014 - 01.2015
  • Received, sorted and distributed incoming mail.
  • Handled incoming calls for staff, answering questions, directing calls and documenting messages.
  • Kept and maintained accurate filing system for preservation of office information.
  • Handled day-to-day office activities and operations.
  • Supported staff with administrative needs for photocopying, faxing and filing.
  • Examined, scanned and input documents in software system.
  • Managed physical and digital correspondence while keeping information private and secure.
  • Wrote professional letters, emails and memoranda for business communication.
  • Kept adequate office supplies on hand to support staff and business requirements.
  • Received and checked financial statements and reconciled related accounts.
  • Contributed to harmonious and productive office environment by building positive relationships with coworkers.
  • Gathered information, created charts and produced reports for staff.
  • Created email notifications, invitations and agendas for meetings, events and appointments.
  • Planned and scheduled meetings, creating agendas and minutes as needed.

Administrative manager

TATA MOTORS (KULATHUNKAL MOTORS)
TRIVANDRUM
03.2008 - 11.2013
  • Led and managed administrative staff to maintain smooth daily operations.
  • Attended meetings and maintained files of notes taken during meetings.
  • Coordinated staff schedules, optimising resource allocation and improving operational capacity.
  • Managed and resolved employee queries and concerns to create positive workplace culture.
  • Coordinated hiring, recruitment and training strategies to build successful administrative team.
  • Handled negotiations with outside vendors and service agencies to meet group needs.
  • Represented organisations at seminars, conferences and business events.
  • Developed organisational policies for administrative oversight and internal controls.
  • Streamlined office workflows for enhanced productivity.
  • Audited office supplies to minimise waste and control expenditures.
  • Established clear budgets and cost controls strategies to meet objectives.
  • Led and guided administrative staff, fostering culture of continuous improvement.
  • Translated senior management directives into actionable front-line policies and implemented changes with staff.

Office coordinator

ICICI BANK
TRIVANDRUM
09.2006 - 03.2008
  • Answered phone calls and responded to emails from clients.
  • Maintained high standards of accuracy and quality in data entry and recordkeeping.
  • Managed databases and information systems, maintaining accurate and accessible records.
  • Supported administrative team members with daily tasks in order to maintain smooth workflow.

Education

Bachelor of Business Administration - Administration

Jamia Peer Mohammad University
India
06.2003 - 03.2006

Foundation degree - Commerce

VPS Higher Secondary School
India
06.2001 - 03.2003

Secondary School Leaving Certificate - Basics

CHINMAYA VIDYALAYA
India
06.2000 - 03.2001

Skills

  • Strong understanding of administrative processes and procedures
  • Proactive and self-motivated, with a strong work ethic and a results-driven mindset
  • Ability to adapt quickly to changing market conditions and industry trends
  • Skilled in conducting market research and identifying new business opportunities
  • In-depth knowledge of market trends and competitor analysis
  • Experienced in managing and leading a team, fostering a positive and collaborative work environment
  • Database management
  • Digital information management

Languages

ENGLISH
Fluent
HINDI
Intermediate
TAMIL
Advanced
MALAYALAM
Native

References

References available upon request.

Timeline

Administrative and Document Controller

Concept Group Of Companies
06.2018 - 08.2023

Document controller and Office Support

NATIONAL BANK OF ABU DHABI
02.2015 - 03.2018

Office administrative assistant

FIRST GULF BANK
01.2014 - 01.2015

Administrative manager

TATA MOTORS (KULATHUNKAL MOTORS)
03.2008 - 11.2013

Office coordinator

ICICI BANK
09.2006 - 03.2008

Bachelor of Business Administration - Administration

Jamia Peer Mohammad University
06.2003 - 03.2006

Foundation degree - Commerce

VPS Higher Secondary School
06.2001 - 03.2003

Secondary School Leaving Certificate - Basics

CHINMAYA VIDYALAYA
06.2000 - 03.2001

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SREEKANTH SREEKANTAN NAIR