Subhashini Oguri
KOJAK GROUP OF COMPANIES
Sharjah,UAE
4
Languages
3
years of post-secondary education
18
Years of experience
Results-oriented HR & Administration professional with expertise in managing end-to-end HR operations, including recruitment, payroll, and employee relations. Ensures compliance with UAE Labour Law while streamlining HR processes and resolving employee concerns. Skilled in cross-departmental coordination, cost control, and maintaining confidentiality, driving operational efficiency and organisational growth.
Work history
5 Years 2 Months
2021.07 - Current
5 Years 2 Months
HR supervisor
KOJAK GROUP OF COMPANIES | Sharjah, UAE
2021.07 - Current
- Managed recruitment, CV screening, interviews, candidate selection, offer letters, onboarding, and induction.
- Prepared employment contracts, NOCs, salary certificates, warning, promotion, increment, transfer, and other HR letters.
- Coordinated visas, work permits, Emirates ID, medical tests, renewals, cancellations, and PRO-related activities.
- Managed attendance, leave, absenteeism, overtime, employee records, and personnel files.
- Prepared and verified payroll inputs, including allowances, incentives, deductions, overtime, and leave adjustments.
- Coordinated salary reviews, increments, bonuses, employee benefits, medical insurance, and contract renewals.
- Managed probation reviews, performance appraisals, KPI evaluations, promotions, and employee development.
- Developed and implemented HR policies, procedures, employee guidelines, and process improvements.
- Handled employee relations, grievances, disciplinary matters, welfare, engagement, and workplace concerns.
- Coordinated training, manpower planning, succession planning, and employee development activities.
- Managed resignations, terminations, clearance, visa cancellations, exit interviews, and final settlements.
- Calculated and verified leave salary, gratuity/end-of-service benefits, notice periods, and final settlements.
- Prepared HR reports on headcount, attendance, leave, recruitment, payroll, turnover, and performance.
- Managed HRMS implementation, employee databases, system updates, testing, and HR process improvements.
- Ensured compliance with UAE Labour Law, company policies, and confidentiality requirements.
- Coordinated with management, department heads, PROs, insurance providers, recruitment agencies, and government authorities.
- Supported HR budgeting, cost control, employee welfare, and continuous improvement initiatives.
6 Years 8 Months
2014.02 - 2020.10
6 Years 8 Months
Marketing Manager & HR
LIFESTLYE FINE JEWELRY | Dubai, UAE
2014.02 - 2020.10
- Managed digital marketing, social media, e-commerce, PR, and advertising campaigns to enhance customer engagement and generate leads.
- Developed and implemented marketing strategies to promote luxury jewelry and art collections, strengthen brand positioning, and increase market visibility.
- Planned and executed new product launches, promotional campaigns, and seasonal marketing activities.
- Organised and managed exhibitions, cultural events, and promotional activities to increase brand exposure and engage target audiences, overseeing venue coordination, logistics, vendors, and stand setup.
- Created and supervised catalogues, brochures, advertisements, and promotional materials to ensure brand identity consistency and enhance customer recognition.
- Collaborated with the sales team to develop lead-generation initiatives, attract potential customers, and support sales growth.
- Maintained strong relationships with clients, media partners, vendors, and other external stakeholders.
- Monitored market trends, customer preferences, competitor activities, and campaign performance to identify new business opportunities.
- Ensured consistent brand presentation and communication across digital platforms, printed materials, exhibitions, and events.
- Coordinated employee performance appraisals, probation reviews, contract renewals, and staff-related administrative requirements.
- Supported payroll preparation, employee benefits, incentives, deductions, and HR reporting.
- Assisted in developing and implementing HR policies and procedures to support employees and organizational requirements.
- Coordinated with management and department heads on manpower requirements, employee performance, and HR-related decisions.
- Ensured HR processes and employee documentation were maintained in accordance with company policies and applicable UAE Labour Law requirements.
5 Years 4 Months
2008.10 - 2014.02
5 Years 4 Months
HR Assistant cum Admin
City Crown Services | Dubai, UAE
2008.10 - 2014.02
- Supporting the complete recruitment process, including job postings, CV screening, interview scheduling, selection documentation, and onboarding.
- Prepared offer letters, employment contracts, salary certificates, NOCs, warning letters, and other HR correspondence.
- Maintained accurate and confidential employee personnel files, HR records, and databases.
- Coordinated employment visas, renewals, cancellations, Emirates ID, medical tests, and related documentation with the PRO.
- Managed attendance, leave records, absenteeism, overtime, and employee timesheets for payroll preparation.
- Managed medical insurance additions, deletions, renewals, and employee claims documentation to ensure compliance and accuracy.
- Monitored probation periods, contract renewals, performance appraisals, promotions, and employee status changes.
- Assisted in developing, updating, and implementing HR policies, procedures, and employee guidelines.
- Supported employee relations, grievances, welfare, engagement, and disciplinary procedures.
- Assisted with training coordination, employee development, and performance management activities.
- Coordinated employee resignations, terminations, clearance, visa cancellation, and final settlement documentation.
- Ensured HR documentation and procedures were maintained in accordance with UAE Labour Law and company policies.
- Managed general office administration, including correspondence, filing, document control, meeting arrangements, schedules, couriers, and office supplies.
- Monitored and coordinated trade licence, vehicle registration, insurance, AMC, permits, and other company renewals.
- Maintained renewal and expiry trackers for employee visas, passports, Emirates IDs, contracts, licences, insurance, and company documents.
- Assisted with HRMS implementation and employee database updates, ensuring accurate and up-to-date employee information.
- Maintained strict confidentiality of employee, payroll, and company information.
Skills
HR Policy Implementation
Workforce Compliance
Performance Management
Engagement Initiatives
Workplace Relations
Cross-Department Coordination
Problem-Solving & Decision-Making
Time Management & Prioritisation
Education
Bachelor's degree - BBA
Vasundara Women Degree College | India | 2006.04 - 2009.05
Languages
EnglishC2
Proficient
Hindi
Advanced
Telugu
Native
Malayalam
Upper intermediate
Affiliations
- Travelling
- Reading
Accomplishments
TECHNICAL SKILLS
- Microsoft Office – Word, Excel & PowerPoint
- HRMS Implementation & System Development Coordination
- HRMS Configuration, Testing & Process Implementation
- Employee Database & HR Records Management
- Payroll, Attendance & Leave Management Systems
- Social Media Management – Facebook, Instagram, WhatsApp & X (Twitter)
- Digital Marketing & Social Media Campaign Management
- Computer Applications & Office Administration Systems
- Diploma in Computer Applications
- Social Media & Marketing Certification – Dubai Gold & Diamond Jewellery Group
- ISO 9001:2015 Standards Certification
Timeline
HR supervisor
KOJAK GROUP OF COMPANIES
2021.07 - CurrentRead more
Marketing Manager & HR
LIFESTLYE FINE JEWELRY
2014.02 - 2020.10Read more
HR Assistant cum Admin
City Crown Services
2008.10 - 2014.02Read more
Vasundara Women Degree College - Bachelor's degree, BBA
2006.04 - 2009.05Read more