Suhaila Aboobacker
Abu Dhabi,UAE
Summary
Detail-oriented professional specializing in document management with proficiency in AutoCAD, Procore, Aconex, and Odoo. Expertise in Microsoft Office and PDF editing software, ensuring confidentiality and security in document handling. Proven ability to streamline workflows and enhance accuracy in documentation processes, contributing to organizational efficiency. Strong organizational and communication skills support effective project coordination and timely document flow.
Overview
7
7
years of professional experience
3
3
years of post-secondary education
Work history
Senior document controller
Reliance Contracting Company WLL
Abu Dhabi, UAE
2025.02 - Current
- Coordinated the circulation of revised policies across all departments, ensuring unified adherence.
- Boosted operational efficiency with the development of a comprehensive indexing system.
- Administered document management system, ensuring smooth business operations.
- Undertook regular audits on stored files, guaranteeing accurate file inventories.
- Ensured compliance with industry standards for enhanced corporate reputation.
- Facilitated smooth interdepartmental collaboration through timely provision of required documents.
- Coordinated Electronic Document Management System (EDMS) with strong technical knowledge.
- Tracked all incoming and outgoing correspondence, maintaining a clear record of communications.
- Improved project timelines with prompt distribution of necessary documents.
- Handled incoming correspondence and technical information, distributing as directed.
- Managed requests for access to documentation, maintaining confidentiality.
- Carried out secure destruction and disposal of sensitive documents.
- Created and completed critical company documents in line with best practices.
- Gathered information and prepared data for use in reporting and documentation.
- Produced document progress reports for senior managers.
- Helped to assimilate key documents for company-wide projects.
- Amended documents accurately, communicating and redistributing to relevant personnel where necessary.
- Bolstered data security to protect integrity of files.
- Assisted with updating and improving working practices in document control and records management approach.
- Organised and classified prepared reports and progress records of tasks.
- Adhered to security protocols, keeping sensitive information and documentation private.
- Gathered and collated information or records to fulfil data requests.
- Photocopied documents and distributed copies to correct personnel.
- Filed correspondence, invoices and receipts in alphabetical or numerical order.
Document controller
Al Darwish Contracting L.L.C
Abu Dhabi
2023.02 - 2025.02
- Manage daily schedules, appointments, and meetings for the owner’s representative.
- Responsible for coordination of construction projects, as well as the necessary administrative duties associated with contract.
- Carefully reviewing time submissions and alerting department heads to inconsistencies or discrepancies in time reporting.
- Part of the quality control process requires preparing documents at each stage of the schedule at site.
- To prepare daily petty cash expense reports and submit them to the Accounts.
- Reviewed project documentation to ensure it met required quality standards and project specifications, maintaining high standards of accuracy and completeness.
- Administered databases to ensure proper storage and organization of documents, adhering to confidentiality policies and ensuring data security.
- Preparation of site inspection request (RFI) on daily basis and coordinating with client and contractor for the site inspection and responsible to keep the details in Register for tracking.
- Responsible for keeping the Red Line Mark Up documents and Register.
- Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable.
- Assist in report and dossier preparation.
- Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
- Coordination with client, regarding all the clarifications and document transfers.
- Maintain updated records and logs of all documents and drawings to ensure accurate status of submissions.
- Ensure that all the corporate documents are well checked and submitted on time.
- Responsible for maintaining EPC Projects documents and registers such as EDDR, PDDR, VDDR and as-built drawings with respect to all disciplines.
- Tracking of all incoming and outgoing documents.
- Manage electronic document management system as well as hard copy records on as per company system.
- Upload and distribute documents to relevant parties in accordance with the document distribution workflow.
- Producing weekly report with information based on all on-going work.
- Hands on experience in documentation for QC department and prepared RFI,WIR,MIR and MS.
- Implemented state-of-the-art software to expedite document processing, fostering increased productivity.
- Assisted in ISO audits preparation; ensured all paperwork met necessary standards without fail.
- Facilitated smooth workflow by providing required documentation to respective departments on time.
- Coordinated effectively amongst various teams for seamless exchange of technical drawings and plans.
- Established high-quality control measures, resulting in significant error reduction in documentation process.
- Liaised effectively with contractors and clients whilst managing the distribution of essential documents.
- Improved data accuracy through meticulous verification of all incoming and outgoing documents.
- Trained new staff members on standard operating procedures, leading to a more effective workforce.
- Stored documents using cloud-based systems to drive efficiencies.
- Organised, filed and stored electronic and physical files to maximise traceability.
- Gathered information and prepared data for use in reporting and documentation.
- Reviewed documents for accuracy, immediately notifying supervisor of errors.
- Resolved issues related to documentation and associated information.
- Contributed to accurate and efficient quality checks, ensuring error-free results.
- Trained team in document control and records management best practices.
- Carried out secure destruction and disposal of sensitive documents.
- Amended documents accurately, communicating and redistributing to relevant personnel where necessary.
- Oversaw document management for various corporate projects.
Document controller
Candor General Contracting LLC
Abu Dhabi
2019.01 - 2023.01
- Preparation of site inspection request on daily basis and coordinating with client and contractor for the site inspection and responsible to keep the details in Register for tracking.
- Responsible for keeping the Red Line Mark Up documents and Register.
- Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable.
- Assist in report and dossier preparation.
- Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
- Coordination with client, regarding all the clarifications and document transfers.
- Maintain updated records and logs of all documents and drawings to ensure accurate status of submissions.
- Responsible for coordinating all the departments of the company in order to assure that all the documents are kept in the right place and in the right department archive.
- Ensure that all the corporate documents are well checked and submitted on time.
- Release all project-related documents after Consultant review.
Education
Bachelor of Computer Application - Computer Application
Calicut University
Kerala 2012.01 - 2015.01
Skills
- AutoCAD(Basic)
- Procore
- Aconex
- Microsoft Office
- Odoo
- Confidentiality assurance
- PDF editing software proficiency
- Document security protocols
- File system proficiency
LANGUAGES
English
Fluent
Hindi
Intermediate
Arabic - Basic
Beginner
DECLARATION
I hereby declare that the above information furnished is true to the best of my knowledge.
AREA OF EXPERTISE
- Correspondence and Communication
- Executive Support & Office Administration
- Coordination with consultants & subcontractor
- Thorough understanding of project design and specifications
- Maintain updated records and logs of all documents and drawings
- Ensure that all the corporate documents are well checked and submitted on time
- Procore & Aconex
- MS Office
- Scheduling and Calendar Management
KEY STRENGTH
- Good interpersonal and communication skills.
- Comprehensive problem solving ability.
- Time management ability.
- Committed to superior customer service.
- Ability to multi-task affectively.
- Ability to develop rapport and trust with client
Timeline
Senior document controller
Reliance Contracting Company WLL
2025.02 - Current
Document controller
Al Darwish Contracting L.L.C
2023.02 - 2025.02
Document controller
Candor General Contracting LLC
2019.01 - 2023.01
Bachelor of Computer Application - Computer Application
Calicut University
2012.01 - 2015.01