Sujata Pandey
Abu Dhabi,MH
Summary
Results-oriented Coordinator experienced in project management and team collaboration. Delivered impactful solutions through effective communication and problem-solving skills. Committed to adapting to changing needs while consistently achieving organizational goals.
Overview
1
1
Language
13
13
years of professional experience
1
1
Language
Work History
Recruitment/AMOS Coordinator
Zakher Marine International Holdings Adnoc L&S
02.2025 - Current
- Coordinated recruitment processes, enhancing candidate sourcing and interview scheduling efficiency.
- Coordinated interview scheduling for candidates with ADNOC L&S MSI & TSI to align with their ranks.
- Coordinated with agency on STCW, PCC & ZMI medicals to ensure compliance.
- Executed contract issuance and ensured accurate record-keeping in AMOS.
- Implemented applicant tracking system enhancements to improve candidate management efficiency.
- Arranging the Interview with ADNOC L &S MSI & TSI depending on ranks.
- Coordinating with agency regarding the STCW, PCC & ZMI medicals.
- issuing the contract & Maintaining details in AMOS.
Operation Executive
GAC Hub Services DWC-LLC, UAE
02.2024 - Current
- Ensure that voyage order or appointment e-mail for relevant port calls is received from respective principals.
- Appointed respective port agents upon receiving appointments, acknowledged by port agents, registered jobs in system, generated Hub Instructions, and sent them to respective agents.
- Monitoring submission of Proforma Disbursement Account (PDA) in System, Reviewed Proforma disbursement account (PDA) according to latest port tariffs.
- Ensures that port agents provide the cargo documents, SOF signed by the Master, and other related documents to respective principals after vessel departure.
- Monitoring submission of Proforma Disbursement Account (PDA) in System, Reviewing Proforma disbursement account (PDA) as per latest port tariffs.
- Update Income Summary in GACSHIP as per agreement with the local agents. Reviewing Proforma Disbursement Account(PDA) entries in System.
- Uploaded cargo documents into the system for accurate record-keeping. Monitor, verify and follow-up submission of Statement of Facts(SOF) in System.
- Approving amount to be requested from principal as per the agency agreement, authorizing advance payment to port agent Ensuring correct currencies are applied.
Crew Coordinator
Synergy Maritime Recruitment Services Pvt. Ltd.
08.2023 - 12.2023
- Handling the 20 Bulk Carrier vessel with mixed nationality (Indian, Sri Lankan, Bangladeshi, Ukrainian, Romanian, Turkish & Philippine) Planning the crew change and taking approval from the owners for the same Once approved, sending the crew change intention on the vessel.
- Liaising with Vessel master and port agent for crew change. Maintaining the PO Tracker with ticket cost Taking approval from owner for crew change cost. Monthly asking the vessel regarding M35 from all vessels which are related to the flag documents & valid contract.
- Updated scheduling planner to reflect daily crew assignments. on a daily basis, maintaining the relief request from the vessel Updating the crew list in the system
Senior Technical Crew Executive Support
JiBe Software Development India Pvt. Ltd
11.2021 - 06.2023
- Maintained crew and admin module for multiple clients, ensuring functionality and user satisfaction.
- Displayed strong customer focus and provided module training to team.
- Assist JiBe’s Support Team to provide support to vessels on boarding, walkthrough the Jibe software to the Clients, Maintenance support (Configuration) after the product is purchase by the Clients, Resolving the issues created through Zendesk .
- Ability to understand the client’s business requirements - Follow-ups within and inter departmental for internal and external issues. Report compilation and forwarding to management.
- Displaying strong customer focus and providing the required module trainings to the clients colleagues
Planning for Officers & Engineers
XT Ship Management India Pvt. Ltd.
09.2019 - 09.2021
- Planning for Deck officer & Engineers
- Obtaining flag approvals related to document compliance of multi-national crew. [Russian, Polish, Filipino, Indian, Ukraine, Croatian, Montenegro, Ethiopian, Bangladeshi, Peruvian, and Italian]Arranged travel tickets for crew members joining and leaving vessels to ensure timely departures.
- Coordinated crew changes by scheduling and managing all necessary logistics for smooth transitions. Coordinating crew interview with superintendents including follow up on final result. Coordinating debriefing for CE& Captains after sign off.
- Arranging and planning briefing schedules for senior officers including all logistics. Processing seafarer joining expenses
Senior Executive
Elegant / Fleet Marine Services Pvt. Ltd.
07.2018 - 09.2019
- Liaised with vessels to plan relief, connect items, ensure safe manning requirements, and provide medical assistance and crew welfare support.
- Facilitated meetings with group superintendent and planning staff to coordinate scheduling.
- Coordinated with manning agents and branch offices to complete in-house training, secure mandatory certifications, and manage flag state licenses and visas for candidates joining vessels; facilitated daily communication with agents and vessels regarding relief, certification, provisions, port rotation, crew changes, and port requirements.
Personal Officer
Northern Marine Management (India) Pvt. Ltd
09.2015 - 07.2018
- Coordinated training for 8 oil/gas tanker vessels and 3 gas tanker vessels, liaising with Sonangol Office in Angola.
- Developed strategic planning for Sonangol ships to enhance crew management.
- Maintained direct contact with Indian seafarers and supernumeraries scheduled to join assigned vessels, ensuring readiness of Angolan ratings.
- Managed employee database in crew system (IPPS), ensuring accurate and up-to-date records.
- Ensuring correct Documentation & Certification carried out for before planning Handling Logistic of seafarers
- Maintained weekly updates to planning sheet for accurate crew assignments. Maintenance of readiness sheet Liaising for planning with Glasgow office& Angola Office for effective crew change
Fleet Personnel Assistant
Anglo Eastern Ship Management Pvt. Ltd
04.2013 - 08.2015
- Report to manager in charge in all matters related to officers/ ratings processing, placement, Mandatory training courses and travel. Preparing contract papers of seafarers.
- Maintained direct communication with crew members to ensure smooth onboarding processes. with officers / ratings / Supernumerary lined up to join the group of vessels assigned. Working in Crew system for maintaining employee database.
- Coordinating with Ship Agents on day to day basis for the Vessel Schedule. To keep the expiry list, vessel schedule, safe manning check and overdue list.
- Maintained the expiry list, vessel schedule, safe manning check, and overdue list.
- Developed understanding of applying for licenses across multiple flag states. various flag license such as Panama/ Marshall Islands/Liberian /Hong Kong / Gibraltar / UK
Education
B. Com - Banking and Insurance
Patkar College of Arts, Science and Commerce
Mumbai07-2010
H.S.C - Accounting/Auditing
SNDT College
Maharashtra03-2007
S.S.C - undefined
Maharashtra03-2005
Skills
Applicant tracking systems
Customer service
Data entry
MS office
Work planning
Decision-making
Multitasking
Relationship building
Accomplishments
- Participated in IBB (India Brainy Beauty 2019) Certification in international foreign trade
- Participated in Fashion Show in Powai Feast by Rotary Club Participated in RBI Scholar Hunt Exam
- Cleared IRDA Exam in 2008 with 62% marks in the qualifying exam
Interests
Swimming, Travelling and Exploring New places
ADDITIONAL INFORMATION
- Name: Sujata Pandey
- Marital Status: Married
- Date of Birth: 14th January 1988
- Nationality: Indian
Timeline
Recruitment/AMOS Coordinator
Zakher Marine International Holdings Adnoc L&S
02.2025 - Current
Operation Executive
GAC Hub Services DWC-LLC, UAE
02.2024 - Current
Crew Coordinator
Synergy Maritime Recruitment Services Pvt. Ltd.
08.2023 - 12.2023
Senior Technical Crew Executive Support
JiBe Software Development India Pvt. Ltd
11.2021 - 06.2023
Planning for Officers & Engineers
XT Ship Management India Pvt. Ltd.
09.2019 - 09.2021
Senior Executive
Elegant / Fleet Marine Services Pvt. Ltd.
07.2018 - 09.2019
Personal Officer
Northern Marine Management (India) Pvt. Ltd
09.2015 - 07.2018
Fleet Personnel Assistant
Anglo Eastern Ship Management Pvt. Ltd
04.2013 - 08.2015
S.S.C - undefined
H.S.C - Accounting/Auditing
SNDT College
B. Com - Banking and Insurance
Patkar College of Arts, Science and Commerce
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Quote
Every problem is a gift—without problems we would not grow.
Tony Robbins
Work Preference
Work Type
Full TimeImportant To Me
Work-life balanceCompany CultureFlexible work hoursCareer advancementHealthcare benefitsPersonal development programsWork from home optionSoftware
AMOS
Languages
English