SUJESH SEKHAR

• Facilitated inter-departmental coordination, improving overall business performance.
• Developed standard operating procedures to improve efficiency across departments.
• Scheduled meetings and appointments, maximising time management efficiency.
• Liaised with external vendors to secure the best pricing options.

• Managing electronic document management system (EDMS) as well as hard copy records on as per company system.
• Control all Incoming and Outgoing drawings/documents etc. Ensure timely issuance & distribution of all the drawings/documents with correct revisions to all parties as detailed in the distribution matrix contained in project procedures.
• Maintain updated records of all approved documents and drawings and their distribution clearly.
• Ensure proper document classification, sorting, filing and proper archiving.
• Reviews completeness of documentation and prepares document transmittals.
• Perform file backup to ensure proper storage and archiving of electronic registers.
• Receives and registers Client provided document for detail engineering or construction engineering project, including in-house generated document.
• Control issuance of document numbers, including maintenance of proper document registers for construction engineering project.
• Managed all incoming documentation for current construction project, ensuring accurate processing and distribution.
• Conducted company ISO audits and client audits.
• Ensure that all filing is up-to-date and in accordance with ISO quality checks.
• Preparing audit reports and project management report to describe the overall risk involved in it.
• Create Document Revisions as requested and scanned documents
• Tracking the pending documents through weekly progress reports
• Gather all electronic copies and place into the designated folders, and file the hard copies
• Performed quality assurance tasks to ensure compliance with project standards. - Responsible for working within the provisions and guidelines of the Quality Assurance systems as relevant
• Manual follow up with the client's internal team to get an expected schedule for all pending documents.
• Registering, checking and distributing technical documents received from Vendors.
• Supported project staff in locating vendor information for current project.
• Coordinated document-related issues with site in-charge, ensuring clear communication and prompt resolution of queries.
• Keep track of all Documents, Correspondences and Transaction using Electronic Document Management System
• Monitor and update any change and modification to the Technical Documents
• Maintaining the status of the letters and documents forwarded to the Client, Consultants, Project Manager and other Divisions
• Coordinating with the Engineers and other staff for various aspects of administrative jobs
• Making weekly and monthly reports and routing to the Project Manager and Consultants
• Proceeding daily and weekly planning and monitoring activities.
• Resolves minor software / hardware related computer problems within group, maintaining security and other database tables as needed.
• Support the team members and line manager in the preparation of reports and setup of meetings and official departmental gatherings.
• Provide team and line manager with administrative support on a daily basis and manage the operation's administrative requirements.
• Al Jaber Group (AJC) is a privately owned multi-faceted group of companies, based in Abu Dhabi. AJC provides its professional services in the sectors of Construction, Heavy Lifting & Logistics, Industrial and Trading with a work force exceeding 55,000.

• Collect all ISO procedure documents.
• Collect all ISO procedure document from the required Company database (Document format PDF and Word) the files will be categorized in Divisions and Departments.
• Review and match word document to PDF document.
• Review and match word document to the corresponding PDF document.
• Migrate the Contents into the Wiki template.
• Ensure content and formats are transferred to Wiki Template from PDF document.
• Filled all sections in the TOC of the Wiki to enhance documentation completeness.
• The contents or table of contents do not match the sections listed in the TOC of the Wiki template, then upload the contents as is available in the MS Word file and create a flag in the system to highlight the deviation.
• Upload as attachment to the Wiki the original ISO PDF document and corresponding MS Word files.
• Reviewed and validated migrated procedures in Wiki, updating Excel records for corresponding word files, migration status, and flagged deviations from Wiki template.
• Make sure it matches the contents in the approved PDF file of the respective ISO procedure ID.
• Ensure the right formatting and alignment of all figures and tables.
• Ensure all the required metadata are captured correctly from the PDF into the Wiki.
• Coordinated communications among departments and team members to ensure timely information exchange and maintain project alignment.
• Abu Dhabi Gas Industries Limited (GASCO) is a natural gas producing company of Abu Dhabi, UAE. It is a subsidiary of the Abu Dhabi National Oil Company (ADNOC), which owns 68 percentage stakes in the company. Other shareholders are Shell Abu Dhabi (15 percentage), Total SA (15 percentage) and Partex (2 percentage).

• Maintained up-to-date records of all staff documents, including passport copies, ID cards, contracts, visa copies, national ID, and medical insurance, to ensure compliance and easy access.
• Assist with auditing of various Payroll data entry (adjunct contracts, medical/dental deductions, and timesheets).
• Maintained comprehensive records of sick leave and vacation days to support HR compliance and employee benefits. mid-year eligibility notification and monthly maintenance.
• Maintain an up-to-date record for production staff regarding salaries, annual vacation list, leave credits, plane ticket arrangement.
• Update employee information for the all staff list and recruitment report.
• Coordinated registration of new employees across administration sections including IT, medical insurance, and finance, facilitating a smooth onboarding process.
• Issue letters for employees upon request i.e., salary certificates, leave applications, pay slips, personal records etc.
• Provide customer service, both in-person and by telephone; screen and direct telephone calls; take and relay messages; answer questions from employees and the general public regarding human resources issues, rules, and regulations relating to human resources management; respond to employment verification requests, salary and benefit surveys, and other requests for information.
• Process personnel actions forms and maintain personnel records to ensure timely performance evaluations and appropriate actions.
• Prepared required federal and state notice monitor time requirements regarding these entitlements.
• Research, compile and analyse data for special personnel projects and reports.
• Performed extra duties to maintain HR efficiency and assist team goals.
• Provides job candidates by screening, interviewing, and testing applicants; notifying existing staff of internal opportunities; maintaining personnel records; obtaining temporary staff from agencies.
• Pays employees by calculating pay; distributing checks; maintaining records.
• Reviewed and substantiated unemployment claims, coordinating with legal counsel to ensure compliance and accuracy in claims processing.
• Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time.
• Orients new employees by providing orientation information packets; reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs.
• Documents human resources actions by completing forms, reports, logs, and records.
• Xerox is a leader in BPO and IT Outsourcing across a variety of industries and the public sector. Thousands of companies rely on us to help improve their processes, manage client operations, and focus on their core business.

• Managed user accounts through setup and maintenance to ensure access and security compliance.
• Oversaw password and identity management processes to protect sensitive information.
• Set up security policies for users. A system admin must have a strong grasp of computer security (e.g. firewalls and intrusion detection systems)
• Established backup and recovery policy to safeguard data integrity and minimise downtime.
• Monitor network communication
• Ensure system operational efficiency by performing routine maintenance tasks.
• Monitor system performance
• Update system as soon as new version of OS and application software comes out
• Install software
• Create file systems
• Verify that peripherals are working properly
• Quickly arrange repair for hardware in occasion of hardware failure
• Implement the policies for the use of the computer system and network
• Created internal wiki documentation to enhance team collaboration and streamline information retrieval.
• TechNet Software is a Software and Web hosting company located at Cochin. Mainly focus on to deliver excellent quality software's and servers to the clients. TechNet has also provided Dedicated E-Mail Servers and FTP Servers to their Clients.

GPA: 6.52 GPA