Sulfitha H

• Currently pursuing a role as Document Coordinator in the export and import sector, with a focus on cross-trading.
• Experienced in global trading of non-ferrous scrap materials such as

Aluminium scrap (UBC, Tense, Wheels, Taint & Tabor)

Copper scrap (Heat exchangers, Insulated copper wires)

Electronic waste & Motor scrap

• Prepare complete shipping documentation, including Packing List, Certificate of Origin (COO), Bill of Lading (BL), and Commercial Invoice
• Proficient in handling different types of bills of lading:

Negotiable and Non-negotiable (Original BL, Seaway Bill, Switch BL, Back-to-Back BL, Master BL)

• Coordinate effectively with freight forwarders and shipping agents to ensure timely and compliant shipment execution.
• Strong understanding of international shipping regulations and documentation best practices.
• Responsible for managing buyer and supplier shipping documentation requirements.
• Managing shipment allocation based on the buyer's contract.
• Ensure that the contract is signed, payment is received if applicable, and the buyer's shipping requirements are met prior to shipment.
• Coordinating with the supplier and ensure that the buyer's shipping
  instructions are strictly followed
• Maintain and update the shipment tracker, invoicing, payments and
  shipment release.
• Ensuring that the correct bill of lading is received from the supplier and confirmed by the buyer.
• Keeping the buyers updated on the status of their shipments.
• Keeping a comprehensive record of all shipment documentation
  Ensure timely payment from the buyer and release the shipment upon arrival from the POD to avoid D&D charges.
• Perform various duties as per management.

• Preparation of pro forma invoices as per Customer requirements & Custom Documents essential to carry out the shipment from Jebel Ali to the Local Market
• Communicating effectively with internal teams, suppliers, and freight forwarders to obtain required documentation
• Coordinating with external agencies and government authorities to ensure timely approvals and permits
• Maintaining organized and up-to-date records of all export and import documentation
• Preparation of Export Documents and management Export of Steel Materials; arrangement of Logistics necessary to ship the materials from UAE to GCC countries like Oman, Bahrain, Saudi Arabia, and Kuwait
• Experience in FREEZONE clearance and clearing formalities
• Hands-on Experience with Passing of Various Customs declaration in Dubai Trade, Applying of Certificates of Origin in Dubai Chamber of Commerce, Providing Person passes & Material passes from PCFC portal, Attestation of Invoices from MOFA
• Preparing and reviewing of shipping documents, including commercial invoices, packing lists, and bills of lading
• Ensuring compliance with international trade regulations and customs requirements
• Coordination of Import of steel materials from India, China, Japan, Taiwan, Brazil, etc.
• And handling the import process
• (Documentation, Vessel Data, DO, DD & arranging of trucks)
• Coordinating with various departments to gather necessary information for accurate documentation
• Generating reports and summaries as needed for management and regulatory purposes
• Proactively identifying and resolving documentation discrepancies or issues to prevent delays in shipments
• Negotiating rates and contracts with transportation and logistics providers
• Responsible in issuing in and out free zone pass required by client using Dubai trade system
• Communicate clients thru emails and calls
• Performs filing of documents
• Scanned, filed, and transmitted various documents and adhered to digital filing procedures.
• Maintained a document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
• Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.

• Preparing, organizing and storing information in paper and digital form
• Performed administrative functions such as data entry, Filing, and customer service
• Successfully managed the day-to-day operations of a busy office, including organizing and coordinating meetings, Filing, and other administrative duties
• Maintained accurate records for all office activities and transactions
• Assisted with the preparation and distribution of meeting materials and documents
• Handling Petty cash & Daily Reconciliation
• Developed and implemented efficient filing systems for documents and records
• Organized and maintained detailed records of all financial transactions
• Knowledge in ERP System

• To maintain and manage IT System
• Provided technical support to Customers, responding to inquiries quickly and accurately
• Resolved customer service issues related to software and network connectivity
• Monitored system logs, identified and rectified any technical problems
• Assisted in the development of training materials to ensure users are comfortable with the system
• Handling calls