Suman Vishwakarma
Dubai
Summary
With great willingness, I am applying for the position of Finance & Accounts (Account Receivable/Accounts Payable/General Ledger/Billing/Intercompany Reconciliation). I believe that my education, skill-set & experience make me a suitable candidate for this vacancy. I have an overall work experience of 9 yrs & I believe I would be able to participate and impact the ongoing operational success of your company considerably. Some of the key talents I can bring include streamlining Invoicing process, improving receivables turnover, and creating a more effective system for issuing invoices. Ability to carry out multiple tasks simultaneously, maintain strict confidentially of company records & coordinate with third parties. Holds excellent leadership, problem-solving, communication, coordination & monitoring skills. My motto in life is "Problems are opportunities & Never accepted defeat in life".
Overview
12
12
years of professional experience
1
1
Certification
Work History
Accountant
Expro overseas Inc
11.2022 - 02.2025
- Verify all details on the invoice (vendor, amount,PO number, etc.).
- Cross-check the invoice details with purchase orders and goods receipt.
- Ensure proper approvals are obtained before proceeding.
- Investigate and resolve any SAP/PD system errors related to invoice processing.
- Ensure accurate data entry in the system to avoid discrepancies.
- Regularly review the Duplicate folder for potential duplicate invoices and Verify the invoice against existing records in the system.
- Flag and resolve duplicates based on the company’s guidelines.
- Monitor the inbox for new invoices and supporting documents.
- Sort and prioritize invoices based on urgency and date received.
- Ensure all necessary documents are included in the inbox for processing.
- Review discrepancies between company codes or vendor details.
- Correct mismatches in the system or escalate to relevant departments for resolution.
- Regularly monitor personal email for queries related to invoice processing.
- Respond to or escalate issues based on urgency and complexity.
- Ensure all invoices reference the correct invoice series and PO number.
- Flag any discrepancies for follow-up and Check for any invoices flagged with K Blocks in the system.
- Follow up with the appropriate department to clear the blocks.
- Work with the relevant department to resolve and process these invoices promptly.
- Review rejected invoices and update the rejection database.
- Ensure that the reasons for rejection are clearly documented for future reference.
Accountant - Invoicing Specialist
Emitac Healthcare Solutions LLC
03.2019 - 08.2022
- Generate invoices and maintain the billing system
- Reject orders which not meet standards and communicate to Salesforce teams and other users what changes are needed to correct the process of the invoices
- Coordinate with operations & Senior Finance team on a day-to-day basis for documentation
- Create new customers & update the customer master in the Oracle system based on management approvals
- Enter credit notes against all approved deductions/discounts
- Create Proforma invoice & Debit note based on customer and management request
- Coordinate with the customer through email and calls
- Prepare monthly unbilled invoices/ Re-submission invoices report (In Excel) to fast-track the invoice submission
- Complete the month-end posting before the closing calendar date
- Provide training and monitor the day-to-day activities of the New Team members to improve data flows, optimize our processes, and ensure that accounting output is accurate
- Provide Sample Invoices requested by Treasury/VAT Consultant
- Assisting in Internal as well as External Audit
- Perform other duties that the managers delegates and requires
Accountant - Account Payable
Expo2020
09.2018 - 12.2018
- Keep track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc
- Reconcile processed work by verifying entries and comparing system reports to balances
- Ensure that all payment transfers are approved and processed
- Preparing analyses of accounts and producing monthly reports & Continuing to improve the payment process
- Respond proactively to all queries/calls from employees and Suppliers regarding the invoices
- Follow up with suppliers regarding invoices, Purchase Orders, and Statements of accounts for reconciliation & prepare the monthly reconciliations for different suppliers and provide analysis of supplier's figures and payment status
Account Receivable Executive
Lionbridge Technologies India Pvt. Ltd.
12.2017 - 07.2018
- Look after the invoicing approval queue of the customer
- Timely approving the customer invoices to bill on time for service rendered
- Maintain customer master database to set up new customers into application Gemini webpage
- Scrutiny of draft invoices before approving/Sending to the customer to avoid wrong billing
- Verify the credit note if it is creating indeed or not to set off the Wrong invoice/Discount
- Resolving invoice queries and raising credit notes if needed
- Solely responsible for the collection of certain regions allotted every month
- Taking follow up with customer on past due balance
- Prepare monthly report of collection (in Excel)
- Attending the weekly meeting for a discussion of new updates on the process
- Provide training on billing and Credit collection activity to new joiner
Jr. Executive - Invoicing Specialist
Mettler Toledo India Pvt. Ltd.
05.2017 - 11.2017
- Billing process of industrial-BA and retail - BA for US-based clients
- Booked orders in system SAP CRM & SAP ECC
- Create a report of processed orders ( In Excel)
- Review the block for billing and follow-ups
- Liaise with clients for Purchase Orders
- Issue Credit notes working with the Credit and Disputes team
- The productivity benchmark is to create 85 orders daily & accrual benchmark is USD 4,50,000.00
- Interacting with stakeholders through calls & email
Operational Executive
Intelenet Global Service Pvt. Ltd
12.2014 - 03.2017
- Book the AR invoice in the System for Mexico, Spain, France & Italy process
- Book the AP invoices in Microsoft Dynamic Ax, Topaz, Fiad & Citrix System
- Auditing of all processed invoices
- Sending invoices processed & invoices pending list (in Excel) to clients on a daily/weekly basis
- Interact with partners/clients through Mail
- Create SOA at the start of the month and share it with the customer through email
- Payment Follow-ups with Customer & Resolving Disputes between Customers
- Reconciliation of Customers Accounts
- Daily Receipts Posting in System
- Cleaning up of Accounts (Payable and Receivable)
Accounts Executive
Krishna Technology Pvt. Ltd
01.2013 - 10.2014
- Make Cash, Purchase, cheque & Sales entries in Tally
- Commission Calculations for Marketing Staff
- Follow up for payments & keep overall track of Sundry Debtors & Creditors
- Preparing Schedules for Finalization Resolving Queries received
- Quotation making, Checking Customer Orders & Bill Making
- Take follow-ups with customers daily for item delivery
- Handle overall activities of salespeople
- Responsible for Overall Office Administration
- Prepare sales ledger, Purchase ledger & Cashbook
- Handle all courier-related activities
Education
Master of Commerce - Finance
Mumbai University
01.2014
BAF - Finance
V.P.M's R. Z. Shah College Mulund
01.2012
Skills
- Account Payable
- Accounts Receivable
- Finances and invoicing
- Billing
- Collections
- Credit Notes
- Debit Notes
- Customer's Accounts Reconciliation
- Intercompany Accounts Reconciliation
- Data Accounts Reconciliation
- Advance Excel
- Customer relationship
- Fast Learner
- Self-Confident
- Punctual
- Ability to multitask
- Excellent attention to detail
- Microsoft Dynamic AX
- SAP CRM
- SAP ECC
- Oracle Fusion
- Topaz CRM
- Citrix CRM
- Gemini CRM
- Tally ERP 90
Certification
- Government Diploma in Maharashtra State. Co-Operation & Accountancy Board.
- Diploma in Advance Accounting & Taxation.
Personal Information
- Date of birth: 05/10/92
- Gender: Female
- Nationality: Indian
- Marital status: Married
- Religion: Hindu
- Visa: Husband Visa
Awards
- Best Performer, 2015
- Nominated for Best Performer, 2016
- Star of the Month, July, 2017
- Nominated for Star of the Month, August, 2017
- Nominated for Star of the Month, October, 2017
- Exceptional Contribution & Outstanding Performance, 2021
Timeline
Accountant
Expro overseas Inc
11.2022 - 02.2025
Accountant - Invoicing Specialist
Emitac Healthcare Solutions LLC
03.2019 - 08.2022
Accountant - Account Payable
Expo2020
09.2018 - 12.2018
Account Receivable Executive
Lionbridge Technologies India Pvt. Ltd.
12.2017 - 07.2018
Jr. Executive - Invoicing Specialist
Mettler Toledo India Pvt. Ltd.
05.2017 - 11.2017
Operational Executive
Intelenet Global Service Pvt. Ltd
12.2014 - 03.2017
Accounts Executive
Krishna Technology Pvt. Ltd
01.2013 - 10.2014
Master of Commerce - Finance
Mumbai University
BAF - Finance
V.P.M's R. Z. Shah College Mulund
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