Summary
Overview
Work history
Education
Skills
Additional Information
Languages
SUMITH HARIDAS, KOZHIPARAMBIL HOUSE,GANDHIGRAM,P.O IRINJALAKUDA -680121,IRINJALAKUDA,THRISSUR,KERALA
Timeline
Generic
SUMITH HARIDAS

SUMITH HARIDAS

Thrissur,Kerala

Summary

ABOUT ME : Have 15 years of successful experience in Oil and Gas Field as Sr. Document Controller . Out of 15 years , 10 years I was attached to Head Office , Sharjah . Apart from that have extensive experience in supporting Expediting, Logistics, ,Commercial Controller, Delivery Management, Material Control and Accounts, Planning ( SAP ), Project Controls, Cost Controls, Partial Support in QA/QC based on project requirement. Management recognized for my consistent performance, excellence and contributions to the success of Projects in Oil and Gas Industries (EPC companies). Team rewarded for my excellent reputations for resolving problems and improving customer satisfaction. I have made significant contribution as a Senior Project Coordinator in Real Estate Fields. Exceptional reputation for resolving difficulties and advancing client satisfaction As a Senior Venture Facilitator in Genuine Bequest Areas, Too made a notable commitment. Recognized for my outstanding work, creativity, and commitment to the success of oil and gas sector endeavor's (EPC Companies). Additionally, I have an excellent reputation and have completed each project with the client's or my company's gratitude as well as recognition and praise.

Overview

17
17
years of professional experience

Work history

Sr. Document Controller

ENGINEERS INDIA LIMITED
Abu Dhabi, UAE
05.2023 - Current
  • Manage project documentation in accordance with the agreed plan
  • Receive and upload all incoming documentation and client responses into the document management system, as required and in a timely manner
  • Scanning all important documents and store in the Server
  • Distributing according to the Document Distribution Matrix suggested by Project Manager
  • Maintain and update the Documents Register file (Engineering and Vendor)
  • Check all Transmittal outgoing and Incoming with revision number and Distributed concern Discipline Engineers or department
  • Allocate document number as per Project Deliverable list shared by the Package Manager.
  • Coordinated Electronic Document Management System (EDMS) with strong technical knowledge.
  • Shared documents at key times to facilitate timely project completion.
  • Amended documents accurately, communicating and redistributing to relevant personnel where necessary.
  • Organised, filed and stored electronic and physical files to maximise traceability.
  • Oversaw document management for various corporate projects.
  • Stored documents using cloud-based systems to drive efficiencies.
  • Produced document progress reports for senior managers.
  • Implemented consistent and logical numbering conventions for project documents.
  • Managed requests for access to documentation, maintaining confidentiality.
  • Analysed issue logs to enhance service delivery.
  • Contributed to accurate and efficient quality checks, ensuring error-free results.
  • Handled incoming correspondence and technical information, distributing as directed.

Sr. Document Controller

SAGACITER PROCESS TECHNOLOGIES LLP
ALUVA, INDIA
02.2023 - 05.2023
  • Manage project documentation in accordance with the agreed plan
  • Receive and upload all incoming documentation and client responses into the document management system, as required and in a timely manner
  • Scanning all important documents and store in the Server
  • Distributing according to the Document Distribution Matrix suggested by Project Manager
  • Maintain and update the Documents Register file (Engineering and Vendor)
  • Check all Transmittal outgoing and Incoming with revision number and Distributed concern Discipline Engineers or department
  • Allocate document number as per Project Deliverable list shared by the Package Manager.

Various Job Roles

Petrofac International UAE LLC
Sharjah, UAE
12.2006 - 08.2021
  • KARACHAGANAK PROJECT - JI-183 - COUNTRY : KAZAKHSTAN
  • ASAB PROJECT - JI-193 - COUNTRY : UAE
  • TURKMENISTAN - JI-199 - COUNTRY : TURKMENISTAN
  • BAB GAS COMPRESSION - PE-102- COUNTRY : UAE
  • MSBP-BPCL-KOCHI REFINERY SITE- COUNTRY : INDIA, Planning/ Scheduling / Quality/ Executing/Financial/Keep Good Relation with Clients
  • Ensured conformity to building plans and design layouts while maintaining safe and productive construction sites
  • Developed construction budget and ensured adherence to financial plans
  • Expedited and delivered on time.
  • Coordinated Electronic Document Management System (EDMS) with strong technical knowledge.
  • Helped to assimilate key documents for company-wide projects.
  • Organised, filed and stored electronic and physical files to maximise traceability.
  • Managed requests for access to documentation, maintaining confidentiality.
  • Trained team in document control and records management best practices.
  • Conducted complex search and retrieval requests for clients and industry professionals.
  • Stored documents using cloud-based systems to drive efficiencies.
  • Oversaw document management for various corporate projects.
  • Shared documents at key times to facilitate timely project completion.
  • Created and completed critical company documents in line with best practices.
  • Carried out secure destruction and disposal of sensitive documents.
  • Monitored consistent compliance of system processes with data confidentiality laws.
  • Implemented consistent and logical numbering conventions for project documents.
  • Analysed issue logs to enhance service delivery.
  • Amended documents accurately, communicating and redistributing to relevant personnel where necessary.
  • Contributed to accurate and efficient quality checks, ensuring error-free results.
  • Created systems to decrease errors in data collection and calculations.
  • Implemented financial accounting system upgrades for optimised department capabilities.
  • Processed payroll for employees, determining team receive timely payments.
  • Assessed financial information for accuracy and integrity.
  • Examined financial reports, analysing and resolving data discrepancies to reduce expenses.
  • Formulated monthly variance reports for strategic budgeting and forecasting.
  • Oversaw accounting, payroll and financial reports to support daily functions.

Sr. Commercial Officer

PETROFAC-PROJECT & SERVICES
BARMER, INDIA
02.2020 - 08.2020
  • OPERATIONS AND MANAGEMENT ) VEDANTA, Manage project documentation in accordance with the agreed plan
  • Receive and upload all incoming documentation and client responses into the document management system, as required and in a timely manner as well as Receiving all Transmittal from Client, Sub-contractor and client
  • Scanning all important documents and store in the Petrocept EDMS System
  • Distributing according to the Document Distribution Matrix suggested by Project Manager
  • Maintain and update the Documents Register file
  • Check all Transmittal outgoing and Incoming with revision number and Distributed concern Discipline Engineers or department
  • Allocate document number as per the agreed procedure and Keeping all Procedure, Specification and Standard documents
  • Submit Weekly clear and accurate reports as well as documents status and list of overdue Transmittal
  • Coordinate training and provide the access to the document management system for the project team for viewing
  • Receiving drawings and document revisions from Home Office, replace the superseded revisions by new ones and keep the superseded documents accessible for information
  • Locating and retrieving all the documents from the system and file room
  • Coordinates all the request documents from different aspect of the project
  • Prepare cover sheet Transmittal and make sure the reference number are correct
  • Check all the documents from file room to be retain or remove
  • Tracing and monitoring of all incoming and some pending documents
  • Procurement :
  • Supported in raising purchase requisition to process purchase order based on the project requirement and directions of project engineer
  • Communicated and coordinated with project team, management, and stakeholders, and provided support with respect to Supplier Management/Procurement processes and policies
  • Maintain strong working relationships with our vendors
  • Review purchasing agreements with vendors and maintain open lines of communications with those vendors
  • Develop an active process for measuring supply inventory and determining purchasing needs based on quarterly and annual numbers
  • Stay up to date with industry trends and establish long-term purchasing arrangements with vendors when it is beneficial to the company
  • Compare product deliveries with issued purchase orders and contact vendors when there are discrepancies
  • Expeditor/Logistics :
  • Coordinated the movement of materials through the various departments in the organization based on reviewing the scope of supply of the purchase order, required on site dates, and vendor's historical performance for different packages and disciplines including Piping, EI&T, Structural, bulks and Static/Rotary Equipment
  • Monitor goods arrival at warehouse for material receipt and transfer
  • Consolidate orders at warehouse to keep freight forwarding costs to a minimum
  • Coordinate material transportation requirements with third party freight Forwarder
  • Review freight forwarding cost against contract rates
  • Provided timely updates to the Project Manager of order progression, expected delays and impact and recommended remedial actions
  • Liaised with Logistics team and Material control team to close out ESDR reports
  • Expedited the 2 year spares and Commissioning spares and also vendor mobilization to the site
  • Material Management :
  • Handling inventories
  • Review, manage, input and coordinate bill of materials from multiple parties
  • Identify potential shortages
  • Verify material availability as requested by the Company
  • Close coordination with buying process is essential to confirm that all work on the project has incorporated only acceptable and documented material as a part of the completed work
  • Timely and accurate documented communication is required for this assignment
  • Ability to communicate orally in multiple interactions and sessions daily
  • Reviewing and distributing production, work, and shipment schedules; conferring with department supervisors to determine progress of work and completion dates; and compiling reports on progress of work, inventory levels, costs, and production problems
  • Liaising with vendors to ensure timely delivery of goods
  • Receiving shipments of materials, and examining deliveries to ensure accurate quantities, quality, and specifications
  • Facilitating flow of materials between various departments and parties
  • Examining job cost reports for inconsistencies, such as mischarges
  • Meeting and collaborating with management to assess reliability of suppliers and vendors, and to identify solutions for ongoing problems
  • Performing clerical duties, and maintaining accurate records and files of activities
  • Following established guidelines, instructions, policies, and procedures
  • Controlled Spool and Structural Tracking through Software and Pass the reports to management
  • Ensured all ESDR reports are well tracked and done timely action without any delay in work
  • Proper Material tracking Reports were timely distributed to the respective teams
  • Delivery Management/Project Controls/Cost Controls:
  • Analyzed and established delivery priorities working with client/team
  • Maintained Reports and communicated the same it internally and to the clients as well
  • Established and managed line of balance (LOB)/ client relationships
  • Performed Material Invoicing submission and approval from the client
  • Supported cost control functions
  • Ensuring the regular delivery of projects and products in accordance with Agile methodologies
  • Defining and managing priorities against the available capacity of team members
  • Setting timelines for deliverables as per the management instructions
  • Commercial Department/Planning in O & M
  • Submitting Client Invoicing
  • Planning : All scheduled activities ( Action/Closed ) are registered through SAP for all disciplines and submit the report to our Management and Client without any delay.
  • Prepared and submitted monthly cost-value reconciliations and cash-spend profiles.
  • Negotiated, administered and finalised supply chain contracts.
  • Managed client relationships and requirements at contractual level.
  • Enforced cost management against budget, highlighting commercial issues and reporting on risks.
  • Compared estimates for affordability against business plans to make swift, cost-effective decisions.
  • Collaborated with internal teams to verify project viability and improve cost-effectiveness.
  • Produced and presented final cost plans and procurement reports.
  • Supported commercial evaluation and negotiation of tenders to achieve swift results.
  • Developed accurate pricing schedules, obtaining and reviewing quotes for work and services.
  • Collated site records and prepared meeting packs, tracking outcomes in [Software] to maintain optimum traceability.

SR.Project Coordinator

Line Builders & Interiors
KODUNGALLUR, INDIA
10.2016 - 03.2018
  • Registered contact list of collaborators on database to maintain accurate information.
  • Scheduled meetings to discuss progress of projects and tasks.
  • Produced timeline and logistics for planning events.
  • Scouted and booked venues for events and conferences.
  • Trained and assigned tasks to team members.
  • Reviewed project materials and provided suggestions for improvement.
  • Managed submission from team to meet timely deadlines.
  • Oversaw projects to determine specifications and quality standards.
  • Applied best practices to adhere to company regulations and guidelines.
  • Maintained tidy workplace to support cleanliness and quality standards.
  • Negotiated with vendors to outsource services.
  • Formulated and submitted progress reports to managements.
  • Communicated with clients regarding projects and campaigns.
  • Managed internal communications through email and memos to deliver announcements.
  • Answered phone calls and responded to emails from clients.
  • Built and maintained loyal, long-term customer relationships through effective account management.
  • Empowered staff members to contribute to continuous improvement, quality and growth of company.
  • Evaluated and decided upon key investments in equipment, infrastructure and talent.

Education

ACCP - 3 YEARS Aptech Certified Computer Professional -

Bachelor of Science - undefined

Calicut University
2003

Skills

  • SKILLS/STRENGTHS
  • Procurement /Expediting/Logistics
  • Forecasting
  • Leadership/ Team player/ Strong Communication skill
  • Strategic perspective & commercial acumen
  • Strong critical thinking and decision making
  • Team working skills across disciplines and department
  • Pro-active nature, willing to learn quickly and take new challenges Attention to detail
  • Change & innovation Ability to build strong working relationships and Self-motivated with ability to motivate others
  • Health and Safety awareness in warehouse environment
  • Drive excellence/ Foster collaboration
  • Monitors progress towards objectives
  • Microsoft Suite Program - Word, Excel, PowerPoint
  • PRIMAVERA
  • Work efficiently in a high stress environment
  • ERP/SAP
  • Outstanding organisation under pressure
  • SolidWorks Enterprise
  • Database management
  • Knowledge management
  • Research skills development

Additional Information

  • RESPOSIBILITIES Responsible for setting up key document registers, distribution matrices, together with the project manager. Responsible for organizing and daily maintenance of project files (both paper and electronically) for timely retrieval of documentation. Receive and register all incoming project related documents and dispatch all outgoing project related documents. Maintain document control records advising which technical document revisions are current. Inform project team members of all revisions, and additions to project documents. Ensure information confidentiality. Maintain and update central filing system and logs and registers. Prepare transmittals and distribute all documents and correspondence effectively and maintain the logs. Make sure that acknowledge receipt received from Client and other third parties. Receive, control, store and issue project documentation. Coordinate the reporting effort on projects (Monthly / weekly reports, etc.). Provides guidance to junior document controllers to meet their objectives and timelines.. Make registered copy holders aware of new document issues. Respond to requests from internal and external organisations concerning documents and provide documents in accordance with copyright and security classification. Maintain an overview of the issues pertinent to the documentation service. Act as customer interface for work that does not come in through formal projects. Ensure that team resources, processes and activities and continuously reviewed and optimized to meet business objectives.

Languages

English
Fluent
Hindi
Fluent
Malayalam
Fluent
Tamil
Intermediate

SUMITH HARIDAS, KOZHIPARAMBIL HOUSE,GANDHIGRAM,P.O IRINJALAKUDA -680121,IRINJALAKUDA,THRISSUR,KERALA

I am a person who works hard and is enthused, motivated by myself, dependable, and responsible. I am a responsible team player who can easily adjust to any difficult circumstances. I have the ability to operate well both independently and in a collaborative setting. I can work effectively under duress and meet deadlines that are very specific.

Timeline

Sr. Document Controller

ENGINEERS INDIA LIMITED
05.2023 - Current

Sr. Document Controller

SAGACITER PROCESS TECHNOLOGIES LLP
02.2023 - 05.2023

Sr. Commercial Officer

PETROFAC-PROJECT & SERVICES
02.2020 - 08.2020

SR.Project Coordinator

Line Builders & Interiors
10.2016 - 03.2018

Various Job Roles

Petrofac International UAE LLC
12.2006 - 08.2021

ACCP - 3 YEARS Aptech Certified Computer Professional -

Bachelor of Science - undefined

Calicut University
SUMITH HARIDAS