SUMIYA SHOUKAT
Business Setup Associate
Dubai
Summary
Experienced UAE-based Office Administrator and Business Setup Consultant with a background in HR operations and vendor management for multinational organizations.
Overview
6
6
years of professional experience
2
2
Certifications
2
2
Languages
Work History
Business Setup Associate
Nexova Direct Consultancy
06.2024 - Current
- Led end-to-end company incorporation across DMCC, DAZ, DCC, DED and Free Zones, handling office leases, permits, inspections, and insurance.
- Ensured full KYC, AML, and compliance updates across portals in line with jurisdictional regulations.
- Coordinated with government bodies, legal teams, and tax advisors to streamline business setup, licensing, and regulatory processes.
- Managed documentation, contracts, renewals, and records with precision and confidentiality.
- Assisted in business planning, including budgeting, financial forecasts, and tax compliance strategies.
- Oversaw facility setup, vendor relations, and property management across multiple locations.
- Delivered clear progress reports and incorporation costings to C-level stakeholders.
- Executed smooth company liquidations, including audits, immigration, and portal closures.
- Handled shareholder visas, travel, and banking alignments with full logistical support.
Admin Coordinator- OPERATIONS (HRSS Department)
Corplinx Consultancy LLC
05.2023 - 06.2024
- Oversaw full-spectrum office administration, supporting HR, operations, legal, and finance functions.
- Managed vessel crew travel, including visa processing, flight bookings and crew rotation logistics.
- Coordinated corporate hotel bookings for guests and marine staff, negotiating long-term corporate rates.
- Created cost-effective travel agreements with agents to reduce travel expenses for captains and staff.
- Initiated and implemented cost-control strategies across travel, procurement, and facility operations.
- Supported employee onboarding/offboarding, medicals, EID, and HRMS data updates per UAE labor law.
- Handled office lease agreements, utility setups, and vendor management to ensure smooth operations.
- Prepared and maintained records for permits, licenses, renewals, and audit compliance.
- Organized corporate events, training sessions, and staff travel logistics for local and international programs.
- Maintained confidential records, managed calendars, and arranged executive travel and meetings.
- Developed and enforced SOPs for admin functions, improving efficiency and standardization.
- Utilized enterprise tools (Comet Portal, Odoo, SharePoint) for workflow automation and document management.
- Liaised with government authorities, free zone bodies, and embassies for official documentation and approvals.
- Assisted with budgeting, expense tracking, and periodic reporting for admin-related functions.
Finance Assistance
Master Field Consultancy
05.2023 - 07.2023
- Efficiently managed the CFO’s calendar, meetings, and travel arrangements, ensuring optimal time management and scheduling.
- Acted as the primary liaison for internal and external stakeholders, handling communications, emails, and calls with professionalism and discretion.
- Prepared high-quality reports, MBR presentations, and other executive documents with accuracy and attention to detail.
- Maintained strict confidentiality while managing sensitive financial and strategic information.
HR & Admin Coordinator
MILELE Group of Companies
03.2021 - 04.2023
- Roles involved: Procurement/Operations/ Business Expansion Projects
- Provided high-level executive support through drafting reports, presentation and strategic communications.
- Managed international travel and logistics for senior leadership (GCC, UK, China, Japan, Schengen).
- Liaised with government bodies (MOHRE, DED, Municipality, Civil Defense, JAFZA) for licensing, visa processing, and compliance.
- Handled legal admin across Mainland and JAFZA: lease agreements, Ejari, DUCAMZ renewals, Dubai Chamber memberships, and trademark registrations.
- Managed property leasing and agreements with Wasl, Auto Market and Dubai Auto Zone.
- Oversaw vendor registration, procurement, and purchase orders via Oracle NetSuite for multiple entities.
- Administered daily operations: DEWA utilities, office setup, and construction approvals.
- Led HR operations: payroll (WPS), attendance (ZK system), appraisals, policies, training, onboarding, and recruitment.
- Initiated and maintained HR policies: Zero Tolerance, Whistleblowing, Leave System, Appraisal Framework, and more.
- Reported directly to CEO/COO, supporting business expansion strategies in Africa, Germany, US, and Canada.
HR & Admin Officer
Abdul Elah Aqil Mohamed Saleh Group of Companies
10.2019 - 03.2021
- Roles involved: Personal Assistant/HR Coordinator / Admin Support
- Handled HR and legal tasks for multiple entities, including Arpal Middle East, All Seasons, CK Shipping, Zener Electronics, and more.
- Managed employee insurance, visa renewals, travel arrangements, and end-to-end documentation.
- Oversaw vehicle insurance, Mulkiya renewals, and driver supervision.
- Administered contract management across all companies, ensuring timely renewals and cancellations.
- Controlled farmhouse operations, including purchases, budgeting, and generating monthly/yearly expense reports in Excel.
Education
MBA - HR
Air University
Multan Pakistan01.2017
Skills
Microsoft Office Suite – Advanced in MS Word, Excel, PowerPoint
Data Analysis Tools – Proficient in SPSS, AMOS
CRM Software – Intermediate-level user
ERP & HR Platforms – Experience with NetSuite HRIS, SAP (Basic)
Communication & Collaboration – Skilled in Microsoft Teams, Outlook
Business Intelligence Tools – Familiar with Panjiva, Comet Portal , FTA Portal, Odoo
Accomplishments
- Led end-to-end company setups and regulatory compliance.
- Streamlined HR operations
- Reduced operational costs
- Delivered executive-level support Published business research
Additional Information
- Corporate Strategy
- Operations Management
- Time Management & Multitasking
- Presentation & Communication Skills
- GALLUP Assessment Insights- Strengths-Based Performance
Certification
VAT Training UAE
Timeline
VAT Training UAE
08-2025
Corporate Tax UAE
08-2025
Business Setup Associate
Nexova Direct Consultancy
06.2024 - Current
Admin Coordinator- OPERATIONS (HRSS Department)
Corplinx Consultancy LLC
05.2023 - 06.2024
Finance Assistance
Master Field Consultancy
05.2023 - 07.2023
HR & Admin Coordinator
MILELE Group of Companies
03.2021 - 04.2023
HR & Admin Officer
Abdul Elah Aqil Mohamed Saleh Group of Companies
10.2019 - 03.2021
MBA - HR
Air University