SUNIL KUMAR

• Dealing with all of the recruitment needs and employment issues of the company. Ensuring the timely recruitment of new employees into the business from the initial job offer being made through to their induction into the company including offer letters etc.

• Manage, store, and track all employee personal documents.

• Ensure all employee details are updated in HRMS at all times

• Ensure all personal files are updated at all times and also maintained efficiently and effectively.

• Sole custodian of passports. Maintain and control passport entry/exit and keep an updated tracker at all times.

• Maintain confidentiality of all information related to employees and only release to authorized personnel with prior approval from the line manager.

• Coordinating pieces of training and inductions with trainers & Talent development specialists.

• Ensure all new joiner's details are sent to operations on time.

• Ensure all new joiners are them to the Biometric attendance machine thesame day for check-in and check-out.

• Ensure visa medical, emirates ID formalities, and Twajeeh Lecture are completed promptly

• Ensure the onboarding center is equipped with the necessary equipment.

• Ensure all new joiners conduct the HR induction and explain to them company policies and provide them Welcome advance money or UAE law regulation on the first day.

• Ensure new joiners are attended for all grievance-related matters

• Assist in handling employee grievances in coordination with the manager of HR operations

• Assist in handling employee emergencies at site and camps.

• Coordinate and ensure all exit formalities are processed promptly for those who are refused to work newly joiners.

• Responsible for original passport and entry visa that come from overseas collection from the driver who is picked from the airport.

• Responsible for preparing Company ID cards for all staff white and blue-collar’s

• Responsible for new joiners and renewal staff taking photographs for EID typing and visa medical process.

• Responsible for all staff Emirates ID cards update on the master sheet after receiving from PO.

• Coordinate with Agencies regarding new joiner’s grievance related matters

• Have very good knowledge of the UAE labor law and provide all employees with relative guidance and support.

Additional Tasks:-

• Petty cash voucher Online apply advance & Tax invoice claim etc.

• Company ID card Printing and coordinate with all administrators

• LC and RV renewal take approval from all divisions every month.

• If new joiners refuse the work then board them and coordinate with the agency for areparation ticket.

Additional Tasks- Recruiting – Blue Collar & White Collar

• Coordinating with clients to understand their financial and strategic objectives as well as hiring needs

• Developing as well as executing targeted research strategies

• Researching clients’ companies, marketplace, and competitors

• Mapping role criteria, defining job descriptions, and also documenting specifications

• Tracking and identifying prospective candidates through various channels

• Assessing candidates to ensure company compatibility, qualification match, and cultural fit

• Conducting confidential interviews, checking credits, and following- up on references

• Staying familiar with all advancements in respective specialized industry, job function, or expertise area

• Researching and developing recruiting leads

• Following up with clients and assisting them with candidate’s onboarding as well as transition processes

• Networking and building long-term client relationships

• Presenting a shortlist of qualified candidates and also providing their profile summaries in detail

• Offering guidance and facilitating negotiation throughout the recruiting process Contact - Overseas and Local

RELIANCE MANPOWER AND PEOPLE (RMP) RHRC - (Local –UAE)

AM Overseas (Manpower Consultants) Pathway Group (Local UAE) Ibrahim Group of Companies SPN MissionHire HRC Dubai

Kartick International Solar HRM (Overseas & Local) NMG / Sania solution Paradise International

• Handled end-to-end recruitment processes, ensuring smooth and swift transactions from initial advert to job offer.
• Advertised job vacancies through online platforms.
• Interviewed, assessed, and matched prospective applicants with vacancies at client companies.
• Worked towards exceeding targets agreed on with clients regarding the number of candidates placed.

Dealing with all of the recruitment needs and employment issues of the company. Ensuring the timely recruitment of new employees into the business from the initial job offer being made through to their induction into the company including offer letters etc.

Responsibilities:

• Responsible for physical tracking Visa Expiry, Labor Card Expiry, and Passport Expiry of all employees.

• Responsible for Visa and Labor Card Apply New Joiner and Renewal of all Employees.

• To conduct physical audits of employee files at periodic timings to ensure that labor cards, residence visas, and passports of company employees, are up to date in the system.

• To check that Personal files are in their respective assigned cabinets, Organizing and making sure the files of the employee

On-leave resigned, and terminated are segregated from the files of the active employees,

• Labor contract received from head office, update the tracker after sending to accommodation, and take the thumbprint along with the signature after updating the personal files, send to the head office and update the tracker.

• Original Passport Send to the Head Office and keep the records in registers.

• Leave settlement and final settlement submitted to account departments and leave settlement along with ticket scan in a personal file, Also final settlement takes the signature of ex-employees and scans in the Personal file.

• The cancellation application form takes the signature of employees and sends it to the Head Office, visa cancellation documents arereceived from Head- Office. In addition, the final exit ticket along with the cancellation document is scanned into the personal files. Final exit ticket and original passport along with cancellation documents handed over to HR-Messenger for the exit process.

• An employee coming after vacation takes the original passport and sends it to the Head office.

• Original EID, Insurance Card, ATM Card, and warning letter sent to a labor camp and kept in the scanned copy parasol file, and receiving copy follow up Camps in-charge and update tracker.

• Coordinate with employees about the leave settlement amount and leave approval, Resignation approval, etc.

• Update the salary message number in the HRMS.

• Labor card and labor contract visa renewal visa stamping document scan in the personal files and entry in the logbook after send to head office.

• Original Passport handover to employees and keeping records in the register.

• New joiner's file scan in the system and uploaded the Oracle staff and worker files.

• All reports downloaded in Oracle Active List Separation List Open Leave Report and salary slip etc.

• All documents downloading in Oracle systems like visa renewal labor card renewal etc.

• All division-required documents for safety induction provide a passport visa copy and Emirates ID card.

• All documents Filing the employee personal file Staff & Worker, Additional Tasks:

• Petty cash voucher Online apply advance & Tax invoice claim etc.

• Handling all Invoices insurance and visa medical emirates ID typing and new recruitment applications online

• Preparing welcome kit for the newly hired joiner and preparing personal files.

• In addition, support the receptionist if she is sick then I take over responsibility.

• Medical Claim Apply Staff & Worker Managers Etc.

• Handling all events activities & festivals celebrating and decorating the offices.

• And Arranging open interviews technical category and cleaning category.

• Supervised activities of workers and enforce safety regulations.
• Worked closely with management to manage staff levels and allocate resources for production plans.
• Improved workplace safety to reduce accidents and near-misses.
• Maintained clean, organized working areas to create positive, productive environments with minimal risk.
• Troubleshoot issues and deliver corrective action quickly to prevent production delays.
• Controlled and requisitioned raw material inventory to prevent shortages.
• Conducted workplace safety inspections whilst setting a personal example for health and safety.
• Arranged manufacturing schedules to minimize downtime.
• Inspected incoming materials to verify quality and quantity with order information.
• Tracked employee performance, assessed daily output, and implemented corrective actions to close gaps.
• Maintained anananateam-oriented atmosphere with open communication and quick conflict resolution.
• Logged daily activities and notable incidents during production shifts.
• Oversaw inductions, training, and probation procedures for new starters.
• Trained new hires and set up mentoring relationships to drive team performance.
• Reworked staff assignments and workflows to meet production targets.
• Implemented measures to boost productivity, reduce waste, and cut costs.
• Documented completed works for accurate progress and performance monitoring.
• Led toolbox talks and motivated teams to achieve daily production targets.
• Observed worker activities to assess safety compliance and identify enforcement gaps.
• Directed work of laborers and specialist team members to produce quality results.
• Delegated tasks according to staff strengths, increasing plant performance.
• Managed product tests to verify functionality and quality.
• Monitored supply levels to maintain a proactive approach to handling shortages and maintaining manufacturing schedules.
• Analyzed and improved manufacturing processes to cut costs.
• Coordinated activities for team of various manufacturing workers.

• Maintained and updated employee files and records.
• Handled employee inquiries and complaints, escalating issues to managers when needed.
• Updated records with employee status, personal information, and agreement term changes.
• Supported HR Managers in developing performance management procedures, increasing operational productivity.
• Devised improved file storage methods for ease of document retrieval.
• Documented performance review outcomes to aid continued personnel development.
• Conducted employment and compliance checks.
• Aided employee retention by setting up enhanced training schemes.
• Collated information for employee status reports, enabling payroll, performance, and compliance reviews.
• Supported successful company recruitment and resourcing through headhunting, outreach, interviewing, and hiring.