Swathi Shanbhag - Purchase Coordinator - EuroArt

Summary

Experienced Procurement Professional with expertise in strategic sourcing, supplier management, commercial negotiations, pricing analysis, and cost optimisation. Strong track record of building reliable supplier networks, securing competitive pricing and favourable terms, and ensuring supply continuity. Skilled in procurement documentation, supplier evaluation, and cross-functional coordination, with a strong focus on efficiency, cost control, accuracy, and continuous process improvement.

Overview

4

Languages

7

years of post-secondary education

5

years of professional experience

Work history

Purchase Coordinator

EuroArt

Dubai, United Arab Emirates

2025.05 - Current

Handles & Furniture Fittings – Ironmongery & Architectural Hardware
Managed reordering of fast-moving and regular stock items, ensuring optimal inventory levels and uninterrupted supply to support sales operations.
Coordinated with the sales team for project-specific material requirements, reviewing specifications, quantities, and delivery schedules.
Sourced materials from local and international suppliers, obtained and compared quotations, and negotiated prices to achieve the best commercial value.
Issued purchase orders, followed up on confirmations, and ensured compliance with approved pricing and terms.
Tracked shipments from supplier dispatch to arrival at Dubai port, closely monitoring ETAs and proactively updating internal teams.
Coordinated with logistics, clearing agents, and finance teams to ensure smooth customs clearance and timely delivery to the warehouse.
Maintained strong relationships with local and international suppliers to ensure quality, reliability, and competitive pricing.
Ensured all procurement documentation, including invoices, delivery notes, and shipping documents, was accurate and properly maintained.
Supported management with cost analysis, supplier performance evaluation, and procurement reports.
Played a key role in improving procurement efficiency and reducing delays through effective follow-ups and planning.
Assisted in updating and maintaining approved supplier lists and pricing databases.
Contributed to process improvements by suggesting better sourcing options and efficient procurement practices.
Maintained confidentiality and professionalism in handling commercial and pricing information.
Handled purchase requisitions for improved inventory control.
Negotiated favourable terms, resulting in cost savings.
Established relationships with new vendors, enhancing supply chain diversity.
Ensured timely delivery by liaising with suppliers and logistics teams.

Customer Service Executive

Homesmiths

Dubai

2022.01 - 2025.04

Home Improvement and Organization
Delivered high-quality customer service while supporting daily operations.
Supported product catalogue management, categorization, and search optimization.
Coordinated with suppliers to obtain accurate product data, images, and descriptions.
Assisted marketing initiatives with product information for promotional campaigns.
Conducted audits of vendor data to ensure compliance with company standards.
Collaborated with internal teams to improve operational efficiency and customer experience.

Education

Bachelor Of Hospitality - Hospitality Administration And Management

Welcomegroup Graduate School of Hotel Administration

Manipal

2017.01 - 2021.06

Pre-University College - PCMS

Mahatma Gandhi Memorial College

Udupi

2015.06 - 2017.07

Skills

Procurement & Commercial Acumen: Strong understanding of purchasing processes, pricing structures, and cost control, enabling informed sourcing and buying decisions
Supplier Relationship Management: Proven ability to build and maintain long-term relationships with local and international suppliers, ensuring reliability, quality, and competitive pricing
Negotiation Skills: Confident negotiator with a practical approach to achieving favourable pricing, payment terms, and delivery schedules while maintaining professional relationships
Follow-Up & Coordination: Optimized product catalogue reducing time-to-market by 2 days, enhancing efficiency
Attention to Detail: Meticulous in reviewing quotations, purchase orders, invoices, and shipping documents to ensure accuracy and compliance
Communication Skills: Clear and professional communicator, effective in coordinating with sales, finance, warehouse, and logistics teams
Problem Solving: Proactive in identifying potential supply or delivery issues and resolving them efficiently to minimize operational impact
Time Management: Able to work effectively under pressure, prioritize tasks, and meet tight deadlines in a fast-paced environment

Professional Work Ethic: Reliable, responsible, and committed, with a positive attitude and strong sense of ownership over assigned responsibilities
Strategic Sourcing Capability: Skilled in evaluating multiple suppliers and sourcing alternatives to secure the best balance of cost, quality, and delivery timelines
Cost Optimization Focus: Strong ability to analyze pricing structures and identify cost-saving opportunities while maintaining product quality standards
Supplier Performance Monitoring: Experienced in assessing supplier performance and implementing corrective actions to ensure consistent service levels
Process Improvement Orientation: Continuously identifies opportunities to enhance procurement workflows, improve efficiency, and strengthen internal controls
Risk Awareness & Supply Planning: Capable of anticipating supply chain risks and taking preventive measures to avoid stock shortages or project delays

LANGUAGES

English

Fluent

Hindi

Advanced

Kannada

Native

Konkani