TERESITA LIM

Administrative & Operations Personnel – Events Company

• Managed daily administrative and operational tasks to support planning and execution of corporate, social, and private events.
• Coordinated event logistics including venues, suppliers, entertainers, decorators, transportation, and staffing requirements.
• Prepared and maintained event documents such as proposals, contracts, invoices, purchase orders, and post-event reports.
• Liaised with clients, vendors, and internal teams to ensure smooth communication and timely delivery of event requirements.
• Monitored event timelines, schedules, and checklists to ensure all details were completed accurately and on time.
• Assisted in budget tracking, expense monitoring, and payment follow-ups with suppliers and clients.
• Handled bookings, confirmations, permits, and coordination with venues and relevant authorities when required.
• Maintained organized records of events, supplier databases, client details, and inventory.
• Supported on-site event operations, including setup coordination, guest management, and troubleshooting during events.
• Ensured compliance with company standards, confidentiality, and professional service delivery at all times.

Duties and Responsibilities
• Manage and monitor the team’s workflow to ensure over-all
accuracy and timeliness of the work deadline (for assembly line)
• Handling order and quotation for customers
• Preparing delivery receipt and sales invoice to customers
• Communicate and placing orders for stocks to local suppliers
• Make sales call and emails with regards to customer inquiries
• Maintaining / organizing office functions
• Filling documents and records
• Payment processing and expenses by receive, processing and
verifying.

Duties and Responsibilities
• Responsible for making Quotation, LPO and Invoices to clients and
supplier
• Providing administrative and accounts support to the manager
and managing another task as assigned by the manager
• Compose letter and memorandum in response to incoming mail
and calls
• Attending and screened guests and coordinating with clients and
understand their requirements
• Monitor payment status and accounts
• Reconciled accounts payable transaction
• Prepared payment of utility bills
• Monitor payment to supplier and sub-contractor
• Perform general administrative duties
Maintain files, received and send emails, fixing appointments