Tini Sebastian

• Well experienced HR Officer, with credentialed professional who performs daily administrative and human resources duties as well, includes assisting with recruitment, payroll processing, Visa Processing, compiling and maintaining records, and having experience in MOL Systems too
• Reviews, revises and streamlines general HR procedures and forms to enhance efficiency and effectiveness
• Responsible for hiring staff and negotiating employment agreements as per company policy and job requirement
• Preparing job descriptions, advertising vacant positions and managing employment process
• Utilizes outside resources to address employee issues and concerns as needed
• Develops and maintains periodic human resources reports for management, utilizing standard HR-related metrics
• Develops, updates, implements and/or communicates personnel policies and procedures in compliance with standard HR practices, laws and regulations
• Monitoring employee performance
• Responsible for working on monthly payroll, HRIS, onboarding and off-boarding
• Ensuring meticulous implementation of payroll and benefits administration
• Ensuring accurate and proper record-keeping of employee information in electronic and digital format
• Thoroughly vetted employees' qualifications, licenses and certifications, including upcoming renewals.

• Reporting directly to the Director of Leasing at ALDAR Retail Division
• Managed leasing administration for multiple projects, including Al Jimi Mall and Yas Mall, as well as others like World Trade Center (Abu Dhabi) and Shabhat Plaza
• Generated and published precise documentation, including Offer Letters, Lease Agreements, Lease Approval Forms, Surrender Approval Forms, Licenses, and NTCs
• Handled Weekly and Monthly Leasing Progress Reports
• Managed Tawtheeq Tenancy Contract System and ensured accurate recording in ERP Property System
• Compiled and submitted comprehensive month-end reports to stakeholders
• Communicated with retailers and prospective tenants regarding lease renewals, negotiations, and legal document collection
• Assisted in financial tasks, including collection of outstanding payments, rent invoicing, CAM charges, chilled water charge invoicing, cheque collection, and receipt generation

MNC offering specialized services to the Oil & Gas Industry in the Middle East, Asia, and globally

• Managed incoming and outgoing communications, including calls, letters, emails, and faxes
• Supervised both Business Center and Telephone Switchboard operations
• Provided executive secretarial support to 3 Regional Managers, including travel management and ticketing for company-related travel
• Coordinated document collation and liaised with PRO for visa processing, insurances, and other travel-related documentation
• Maintained effective documentation and filing systems, ensuring easy retrieval and regular updates
• Handled office administration tasks like dispatching and tracking LPOs, RFPs, invoices, and balance sheets

A marketing and brand management company, pioneering SMS marketing in UAE

• Handled major clients like Al Futtaim, Debenhams, UAE Exchange, Damas, IKON Advertising, Al Habtoor Group, Gulf News
• Managed Time Office activities including attendance, leave, and maternity records
• Oversaw salary sheets, payroll cycle, and monthly salary processing
• Conducted office administration tasks like generating LPOs, RFPs, invoices, balance sheets, and tracking payments
• Prepared HR documents such as appointment letters, contracts, and coordinated with PRO for staff visa processing
• Maintained daily bank position and managed financial records including PDCs, profit & loss accounts, and balance sheets
• Assisted in complete recruitment process and developed recruiting processes and procedures
• Focused on maximizing employee satisfaction through issue resolution and motivational initiatives
• Advised staff on HR management issues, ensuring effective communication and ethical working relationships
• Optimized resource utilization and ensured compliance with organizational standards and performance management systems
• Continuously developed and maintained HR policies and procedures

An engineering company with a proven track record of more than 40 years and staff strength of over 260 employees

• Coordinated daily manpower and supply in line with production schedules and liaised with labor contractors for billing and payments
• Managed insurance policies including Medi-claim and Personal Accident
• Prepared, updated, and maintained MIS reports; handled payroll for temporary staff
• Estimated, verified, and finalized workforce needs for various production units
• Conducted HR processes including writing interview summaries, sourcing resumes, organizing tests and interviews, and screening applicants for final selection
• Implemented Training Need Identification (TNI) and prepared quarterly training calendars
• Coordinated employee performance appraisals based on responsibilities and achievements as per Key Result Areas (KRAs)