Summary
Overview
Work History
Education
Skills
Languages
Timeline
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TONY V RAJU

TONY V RAJU

Sr. Project Coordinator
DUBAI,UAE

Summary

I have over 11 years of experience in project coordination and procurement, with a passion for improving the efficiency and effectiveness of sales and project teams. I currently work as a Project Coordinator at Alshaya Enterprises, a leading distributor of commercial equipment and solutions in the Middle East region, where I support the company's vision of providing innovative and sustainable solutions to its customers. In my role, I use CRM and Excel extensively to prepare sales orders and quotations, as well as to analyze and present sales data and statistics. I also contact customers to arrange appointments, assure the availability and terms of sales of required goods, develop, and maintain filing systems, and prepare monthly sales reports for the management. I communicate and negotiate with suppliers, vendors, and internal stakeholders to ensure timely delivery of goods and services. I have developed strong presentation skills, communication skills, and problem-solving skills through my experience of working with diverse and dynamic teams and customers. I enjoy the challenge and variety of my work, and I am always eager to learn new skills and tools to enhance my performance and output.

Overview

14
14
years of professional experience
5
5
years of post-secondary education

Work History

Sr. Project Coordinator

Alshaya Enterprises
Dubai, UAE
02.2020 - Current
  • Helping the sales team and project team to improve their productivity by contacting customers to arrange appointments and ensuring all Sales Representatives have high-quality, up-to-date support material
  • Assure required goods availability and negotiate terms of sales by formulating the company’s policies with suppliers
  • Review, evaluate, and approve specifications for issuing and awarding.
  • Developing and maintaining filing systems to maintain sales records, prepare reports, and provide financial information to the finance department
  • Preparation of monthly sales reports for the management in excel and power point
  • Preparation of sales orders, quotations and invoices in Microsoft CRM & F&O.
  • Prepare and process requisitions and purchase orders for supplies and equipment for arranging the materials through supply chain team
  • Resolve discrepancies by collecting and analyzing information
  • Participate in the development of specifications for equipment, products, or substitute materials
  • Negotiated contracts with vendors and suppliers, securing favorable terms for cost-effective procurement of resources needed for each project's success.
  • Ensuring the orders are processed according to customer requirements, and ensuring all orders are accurate and delivered on time
  • Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
  • Decreased project completion times by efficiently prioritizing tasks and delegating responsibilities to team members.
  • Improved client satisfaction with timely updates and transparent communication throughout the project lifecycle.
  • Identified potential risks and developed mitigation strategies to minimize disruptions to project timelines.
  • Inform clients of unforeseen delays or problems.
  • Kept projects on schedule by managing deadlines and adjusting workflows.
  • Tracked hours and expenses to keep project on task and within budgetary parameters.
  • Kept corporate and client information confidential, adhering to data safety measures.
  • Assembled manuals for team usage from vendor-supplied product data sheets and submittal information.
  • Reported regularly to managers on project budget, progress and technical problems.
  • Verified quality of deliverables and conformance to specifications before submitting to clients.
  • Manage Project Management team staffing, including supervision, scheduling, development, evaluation, and disciplinary actions if necessary.
  • Petty cash management and monitoring of expenditures.


Project Coordinator

Rotary Engineering Fujairah Fze
Dubai, UAE
06.2017 - 12.2019
  • Assist Project Manager and preparation of weekly and monthly statistics reports in excel and PowerPoint
  • Maintained project schedules by managing deadlines and adjusting workflows to suit.
  • Updated project documentation, providing accurate and accessible information for stakeholders.
  • Administered project-related surveys, collecting valuable feedback for continuous process enhancement.
  • Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
  • Resolved project-related issues promptly, preventing disruptions in workflow.
  • Prepare and process requisitions and purchase orders for supplies and equipment for arranging the materials through supply chain team.
  • Negotiated contracts with vendors and suppliers, securing favorable terms for cost-effective procurement of resources needed for each project's success.
  • Ensure the delivery of the order in timely manner and priority
  • Identified potential risks and developed mitigation strategies to minimize disruptions to project timelines.
  • Preparation and monitoring of project documents and forms with guidance of managers.
  • Transportation arrangements and facility management for the team members
  • Petty cash management and monitoring of expenditures

Consultant

Sutherland Mortgage Services
Kochi, Kerala
02.2016 - 05.2017
  • Communicate between loan originator and underwriter.
  • Substantiate all loan documents including title, insurance, credit, and income
  • Maintained clients file of loan documentation from pre-approval through closing.
  • Verified borrower’s financial data for accuracy prior to submittal to underwriting department.
  • Coordinate with title, insurance companies and employers to ensure fast and seamless closings of loans.
  • Reviewed borrower files to verify regulatory compliance and internal policy guidelines were upheld.
  • Team support and handled client calls along with the managers for the updates and improvements of the process.
  • Work assignment and monitoring of loan status of the assigned team.
  • Preparation of weekly and monthly work progress reports in excel and PowerPoint.

Senior associate

EXL Services.com
Kochi, Kerala
12.2011 - 12.2015
  • Preparation of MIS Reports for KPMG Clients from SYNC Database.
  • Pulling out the contacts as per the criteria given by the clients and end-users.
  • Handled weekly call with client to keep update with the changes and developing new reports.
  • Research on client profiles and updating the data records.
  • Preparation of various reports in MS Excel and Power Point slides as per KPMG client requirements.
  • Preparation of work-related documents in MS Word
  • Convert insurance term policies to permanent policies after the term completion without underwriting using various guidelines.
  • Surrender and withdrawal of annuity policies as per the customer request.
  • Review and approve new business insurance policy documents for underwriting.
  • Preparation of work completion reports for management review meetings.


Admin Assistant/ Logistic Coordinator

Grace International Logistics
Kochi, Kerala
04.2010 - 03.2011
  • Assisting HR department.
  • Preparing new employee files.
  • Updating and maintaining employee benefits, employment status, and similar records.
  • Maintaining records related to grievances, performance reviews, and disciplinary actions.
  • Facilitating resolutions to any payroll errors
  • Communicate with customers and suppliers to achieve profitable deals and mutual satisfaction.
  • Examine shipment contents and compare with records such as invoices, or orders to verify accuracy.
  • Maintained warehouse inventory and ensured goods got shipped appropriately.
  • Plan and track the shipment of final products to customer requirements.
  • Prepared paperwork and created packing list associated with daily shipments
  • Keep logs and records of warehouse stocks, executed orders etc.
  • Keep log for driver’s and staff timesheet and allocation of works.
  • Supervise the drivers and other workers.

Education

Bachelor's degree - Computer Science

Mahatma Gandhi University
Kerala/India
06.2007 - 03.2011

Class XI- XII - Science

Board of Higher Secondary Examination
Kerala/India
06.2005 - 03.2007

Class X (SSLC) -

Department of General Education
Kerala/India

Skills

  • Project Management
  • Project Coordination
  • Team Leadership & Technical Analysis
  • Documentation Management
  • Procurement
  • MS Office (includes, MS Word, PowerPoint, Outlook)
  • Advanced Excel, Marcos & Visual Basic

Languages

English
Fluent
Hindi
Upper intermediate
Malayalam
Native
Tamil
Intermediate

Timeline

Sr. Project Coordinator

Alshaya Enterprises
02.2020 - Current

Project Coordinator

Rotary Engineering Fujairah Fze
06.2017 - 12.2019

Consultant

Sutherland Mortgage Services
02.2016 - 05.2017

Senior associate

EXL Services.com
12.2011 - 12.2015

Admin Assistant/ Logistic Coordinator

Grace International Logistics
04.2010 - 03.2011

Bachelor's degree - Computer Science

Mahatma Gandhi University
06.2007 - 03.2011

Class XI- XII - Science

Board of Higher Secondary Examination
06.2005 - 03.2007

Class X (SSLC) -

Department of General Education
TONY V RAJUSr. Project Coordinator