Urooj Nazim

Project Creation

• Efficiently established projects in ERP system using customer POs and cost sheets, collaborating with sales for accurate cost integration.
• Facilitated seamless reporting by aligning cost entries in Salesforce with ERP, ensuring smooth quarterly reporting.
• Orchestrated timely bank guarantee procedures in adherence to contractual terms.
• Spearheaded Letter of Credit negotiations, guaranteeing punctual invoicing and minimizing discrepancies.
• Managed monthly expense variance reports, offering insights and solutions.
• Collaborated with leadership to devise operational budgets and initiate financial strategies.
• Oversaw project costs, forecasted job expenses, managed cash flow, and approved invoices.
• Handled customer cash receipts, ensuring proper bank deposits.
• Provided prompt and accurate support to clients, associates, and vendors, resolving discrepancies.
• Regularly updated sales managers, MD, and CFO on project status.

Invoicing Phase

• Orchestrated prompt payment application issuance by aligning invoices with payment certificates for significant projects.
• Thoroughly reviewed bills to ensure compliance with maintenance support contracts and stipulated payment terms.
• Methodically tracked and consolidated payment terms from Purchase Orders and contract clauses, facilitating on-time invoicing upon work phase completion.

Collection Phase

• Led monthly collection efforts, securing an average of AED 6 million from clients.
• Employed correspondence, statements, and calls for effective payment retrieval.
• Managed payment postings, deposits, and reconciliation, maintaining a precise cash/bank receipt journal.
• Resolved discrepancies to minimize outstanding debts and improved recovery strategies.
• Tracked funds, executed deposits, and ensured accurate account reconciliation.
• Delivered timely financial data for IT and corporate management decisions.
• Implemented bad debt adjustments, generating compliance-aligned monthly reports.
• Expertly reconciled Intercompany-affiliate accounts, rectified payment transactions, and managed shared expenses allocation.
• Swiftly resolved customer issues and supported controller with ledger postings and monthly closings.
• Proficiently utilized Oracle-based ERP for cash application and bank reconciliation.

Audit and VAT Proficiency:

• Meticulously maintained precise invoice information to facilitate accurate UAE VAT returns filing.
• Compiled month-end accounting receivable aging reports with meticulous ledger coding.
• Stayed current with tax modifications and industry developments through active engagement in professional networks.
• Collaborated with auditors to identify discrepancies and enhance data accuracy.
• Skillfully prepared working papers, reports, and supporting documentation for audit conclusions.

• Keeping track and collating data such as payments terms in the Purchase Orders and payments clauses in the contract, to send timely invoices, on completion of the work phase
• Handled day-to-day accounting processes to drive financial accuracy.
• Tracked funds, prepared deposits and reconciled accounts.
• Trained new employees on accounting principles and company procedures.
• Collaborated with accounting manager to comply with governing bodies and limit regulatory risks.
• Diminished outstanding debts by analyzing accounts for issues.
• Preparing and reviewing all bills for compliance with maintenance support contracts
• Responsible for a yearly collection of AED 30 million from the account receivable
• Incharge of all the timely invoicing to customers, which includes sales of materials & projects
• Adjusting bad debt, write-offs & generating monthly reports, to make provisions according to the group policy
• Reconciling Intercompany-affiliate accounts, allocating shared expenses, and correcting intercompany affiliate payment transactions
• Responsible for applying cash receipts to customer accounts using Oracle-based ERP to enable monthly bank reconciliation
• In charge of all administration work, keeping track of all leave & insurance of all employees, maintaining a filing system, answering all phone calls at the reception.