VANITHA BALAKRISHNAN

• Responsible for managing Procurement, Sourcing and Logistics management for the distributorship products like Compressed Air Systems, Dryers, Nitrogen Gas Generators, Gas Scrubbers, Centrifugal Pumps, Large Industrial Shelving, Machine Tools, Spare Parts for Indutrial Equipments, Stainless Steel and Aluminium Coils , Sheets , Plates , Structural Tubes and Pipes.
• Maintain good Distributor relationship with Brands like Ingersoll Rand, Gardner Denver, Parker, SullAir, Band It, Titan, Hindalco, Jindal Aluminium and Stainless Steel &Aluminium manufactures from India, China & Taiwan.
• Procument/logistics work personally handled with major companies like ADNOC, DEWA, EGA, DRYDOCKS etc in UAE & QATAR ENERGY, QATALUM, QCHEM, GASAL, NKOM, North Oil Co etc in Qatar
• Well versed in handling all types of Letter of Credits, Guarantees, Trade related works with Banks
• Finalizing the Credit payment terms with Vendors / Sub contractors
• Acively engaged with the Sales & Operations team to understand the Market requirements and make procurement stratergy.
• Sourced most cost-effective new and existing products to meet category and procurement KPIs.
• Worked cross-functionally with internal teams to deliver quality products to meet needs of customers.
• Advised and guided management teams on decision-making, enabling cost-effective tendering processes.
• Executed sourcing projects to achieve strict time and finance constraints.
• Facilitated project delivery by procuring raw materials and supplies.
• Kept clear, up-to-date records of stock, components and materials.
• Facilitated decision-making by preparing cost comparison of material pricing.
• Sourced and verified quotations from suppliers before initiating purchase processes.
• Reviewed proposals and submitted reports to procurement heads for Purchase Approvals.
• Delivered tactical cost savings by negotiating advantageous terms and conditions for new contracts.
• Analysed and developed procurement plans with cost-effective solutions and increased purchase power.
• Built productive relationships with stakeholders, communicated updates and sought mutually beneficial outcomes.
• Monitored market and customer trends to identify cost saving and growth opportunities.
• Ensured business continuity, using local suppliers to minimise risk of supply chain disruptions & to increase ICV Score
• Coordinated with inventory control to determine purchasing needs with high degree of accuracy.
• Mentored and motivated junior procurement staff to consistently meet and exceed department KPIs.
• Monitored inventory needs and worked with procurement team to facilitate supply chain operations.
• Negotiated with vendors and service providers to control corporate expenditures.
• Minimised customer complaints by verifying procured items met required quality standards.
• Securely managed large payments of up to USD 25 Million
• Monitored supply chain activities to validate quality of goods procured.
• Liaised with third party suppliers to facilitate shipment of materials, reducing lead times.
• Adjusted pick-up and delivery schedules with changing consignment volumes.
• Monitored logistical expenses to keep operating costs low.
• Resolved inventory discrepancies, minimising loss and maintaining account accuracy.
• Troubleshot and formulated strategies for logistical risks.
• Negotiated rates with transport providers to achieve project budgets.
• Led and managed projects to support logistics efforts and plans.
• Coordinated logistics operations according to stakeholder, supplier and client needs.
• Advised on transport types, routes and schedules to improve operational efficiency.
• Management of Store operations to maintain optimum level of Inventory.
• Updated inventories with accurate stock movement data for correct & current records.

Joined as Import-Export Manager in the year of May 2004 & promoted to Operations Manager - Logistics from June 2006

• Monitored the Import & Export Department Operations with 5 member team
• Executive member of Project Team (Turnkey Jobs)
• Meeting with Freight Forwerders and clients to negotiate the best contracts.
• Provided in-house advice and guidance on import and export queries.
• Maintained productive relationships with Freight Forwerders and clearing Agents
• Maintained compliance in import and export operations, ensuring goods classification and customs certification requirements were met.
• Liaised with customers and other departments to plan timely transportation of goods.
• Liaised with trade associations, government departments and external consultancies, maintaining excellent working relationships to optimise trade flows.
• Oversaw customs classification and audit processes and managed audit controls.
• Arranged and verified insurance for products, setting up correct values and types.
• Verified cargo contents against transport documentation.
• Fielded logistics requests worldwide and learned new country requirements to avoid errors.
• Followed correct customs clearance procedures for exporting and importing goods.
• Negotiated multi-stage transport services for international shipments.
• Compared carrier terms and fees to determine most cost-effective service.
• Helped clients navigate complex international shipping systems, comply with regulations and avoid shipping delays.
• Fostered positive relationships with clients, carriers and customers officials to swiftly resolve problems.
• Stayed current on rules for multiple shipping locations to expertly coordinate required paperwork.
• Partnered with customs professionals, clients and transport teams to deliver shipments on-time for minimum cost.
• Tracked shipments using multiple software systems and kept clients informed on progress.
• Classified goods by type of item and fee or tariff groups using correct system.
• Interviewed transport professional to gain insight into shipment histories.
• Negotiated the payment terms & shipping mode with the suppliers by identifying the cost saving transportation modes / inco terms for Import Clearance, Export, Re-export & Cross Trade
• Monitored the timely execution of the Purchase Orders to attain on time delivery for clients
• Monitored the weekly, monthly, quarterly and yearly reports to understand the delays/damages/client compaints of shipments
• Coordinated with stores and production team to meet specified delivery requirements.
• Handed Duty Exempted shipments & 3rd port shipments
• Member of ISO team in the Division
• Prepared & Executed Import, Export & Usance LCs. Handed shipments under LCs
• Dealt with banks for Trade documents, LCs & Bank Guarantee etc
• Coordinated with Chamber of Commerce and Ministry of Foreign Affairs for documents attestation & Cert Of Origin.
• Interacted with Port & Customs for clearance / de-stuffing of shipments
• Interacted with Insurance for damages / losses
• Monitored the MIRF, GRS & invoice preparation, timely & correct deliveries to the customers
• Tracked and managed complex exports to facilitate door-to-door service for clients like DUBAL, EMAL, DEWA & DRY DOCKS
• Facilitated smooth export of time critical shipments to USA, ITALY countries by reviewing and processing international shipping documents.
• Used automatic tracking systems to keep computer system updated with goods movements and proactively place new orders at optimal times.
• Established operational and administrative procedures and enforced controls.
• Selected, trained and performance-managed staff to build results-focused team.
• Planned logistics across international boundaries to reliably meet delivery requirements.
• Coordinated dispatching of transport vehicles distributing goods across UAE.
• Tracked storage levels and controlled stock to meet supplier requirements and fulfill contract terms.

• Processing all official correspondence
• Arranging all medical committees and preparing the minutes
• Preparing medical reports, duty rotas for all departments
• Preparing all medical correspondence like letters, charts, tables etc
• Preparing slides in Ms Power point for CME Presentation
• Coordinating with Embassies for travel visas
• Guest house management, hotel bookings & travel arrangements
• Coordinating all inter departmental activities
• Maintaining files and information
• Effectively managed incoming and outgoing mail to maximise office efficiency.
• Photocopied and laminated documents for meetings and presentations.
• Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs.
• Coordinated meetings and arranged conferences, clearly communicating relevant information to all attendees.
• Created and submitted progress reports to upper management.