VENISHA PEREIRA
Dubai
Summary
HR and administrative expert skilled in schedule management, meeting coordination, and correspondence handling. Demonstrates exceptional communication and organizational abilities with a commitment to confidentiality and professionalism. Proficient in office software, supporting executives and teams with efficiency.
Overview
9
9
years of professional experience
Work History
Secretary, HR & Admin Assistant
TIANJIN QINGLONG CONSTRUCTION ENGINEERING CO. L.L.C
Abu Dhabi
06.2024 - 03.2026
- Acted as Secretary to the Managing Director, managing schedules, meetings, travel arrangements, correspondence, reports, and confidential documents.
- Assisted the HR department with recruitment, onboarding, employee records management, attendance monitoring, leave administration, and preparation of HR-related documentation.
- Coordinated employee visa processing and labour documentation, ensuring compliance with UAE labour regulations.
- Acted as the focal point for staff medical insurance administration, including enrollment, renewals, additions, deletions, claims coordination, and liaison with insurance providers.
- Maintained and updated employee personnel files and HR databases, ensuring accuracy and confidentiality.
- Provided comprehensive administrative and operational support to ensure efficient day-to-day office operations.
- Managed office inventory, supplies, and vendor coordination to support uninterrupted business operations.
- Managed procurement activities by obtaining quotations, evaluating suppliers, negotiating costs, and ensuring cost-effective purchasing decisions to support operational needs.
- Prepared and issued Local Purchase Orders (LPOs) and coordinated with vendors to ensure timely delivery of goods and services.
- Maintained strong relationships with suppliers and monitored procurement records and vendor performance.
- Performed Document Controller responsibilities by maintaining, organizing, tracking, and archiving company and project documentation in accordance with company procedures.
- Ensured proper document version control, distribution, filing, retrieval, and confidentiality of records.
- Prepared official correspondence, reports, presentations, contracts, and other business documents.
- Assisted management with reporting and operational coordination, implementing process improvements that enhanced organisational efficiency.
Admin, Sales & HR Assistant
GOLDENSHINE FACILITIES MANAGEMENT
Abu Dhabi
03.2022 - 05.2024
Front Office & Admin
HYUNDAI MOTOR INDIA LIMITED
Mangalore
07.2017 - 12.2021
Education
Bachelor of Commerce (B.Com) - Commerce
St. Joseph College
Mangalore05-2026
Skills
- Office administration
- Document preparation
- Data entry
- Email management
- MS Office
- Executive support
- Client liaison
- Employee onboarding
- Supplier negotiation
- Inventory purchasing
- Vendor relations skills
- Procedural compliance
- Report drafting
- Administrative efficiency
- Verbal communication
Languages
English
Proficient
C2
Hindi
Proficient
C2
Kannada
Proficient
C2
References
Available upon request.
Timeline
Secretary, HR & Admin Assistant
TIANJIN QINGLONG CONSTRUCTION ENGINEERING CO. L.L.C
06.2024 - 03.2026
Admin, Sales & HR Assistant
GOLDENSHINE FACILITIES MANAGEMENT
03.2022 - 05.2024
Front Office & Admin
HYUNDAI MOTOR INDIA LIMITED
07.2017 - 12.2021
Bachelor of Commerce (B.Com) - Commerce
St. Joseph College