Summary
Overview
Work history
Education
Skills
Languages
Timeline
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VEVHERLY GADOR

SHARJAH

Summary

Accomplished 10 years and counting as administrative professional, clerical and secretarial roles with extensive expertise in wide range of experiences in different fields, multiple nationalities in various countries with proven knowledge and skills in appointment scheduling, office management, records & document management, budget and office supplies control and employees' welfare. Demonstrates exceptional skills in customer relations, conflict management, telephone protocol, and office diplomacy. Proficient in social media marketing, postings and database management while ensuring administrative efficiency and top management & executive support. Committed to enhancing organizational operations through clear communication and a diplomatic approach. Furthermore, with highly effective in undertaking administrative and programme management tasks. Manages complex data with excellent organisation. Motivated to achieve outstanding success through prompt communication and helpful approach. Implemented new systems that reduced paperwork and enhanced workflow, delivering clear results in project timelines. Known for fostering positive work environment, improving staff morale, and ensuring smooth day-to-day office functions.

Overview

11
11
years of professional experience
8069
8069
years of post-secondary education

Work history

Admin Secretary/ Admin Manager

Trend Industries FZC
Sharjah
09.2023 - 07.2025
  • Managed over 200 employees including Top Management, Staffs and Workers for daily scheduling and appointment coordination whether it is Visa Applications, Passport Renewals, Clients, Suppliers concern.
  • Streamlined executive travel arrangements for flights, accommodations, and itineraries for CEO and Managing Director.
  • Organized and maintained all front office, admin and HR digital and physical filing systems for optimal document management.
  • Updated diaries and calendars with events, appointments and holidays for efficient planning.
  • Built positive relationships with suppliers and clients to maintain outstanding service provisions.
  • Documented daily work performed, reporting on incidents and accomplishments to inform management.
  • Ensured timely handling of incoming calls and correspondence with confidentiality.
  • Crafted correspondence, reports, and presentations for key stakeholders.
  • Proactively managed office supplies inventory, maintaining essential stock levels.
  • Facilitated effective inter-departmental communication to enhance company operations.
  • Coordinated events that improved company exposure and public relations.
  • Managing company's website, profile and social media management.

Administration clerk

HMS Real Estate
Dubai
01.2022 - 09.2023
  • Managed CEO's schedules to maximize time management efficiency.
  • Responsible for company registration into different Real Estate Developers such as Emaar, Damac, Tiger, Sobha Realty, Danube and many more.
  • Posting over 50 projects daily online platform like Bayut, Dubizzle, Instagram and Facebook.
  • Oversee online engagements of all project's listings and filter it for Sales Personnel.
  • Maintained confidentiality in handling sensitive communications and documents.
  • Crafted partnership reports and presentations for key meetings and conferences.
  • Facilitated communication flow by directing phone calls, emails, and mail appropriately.
  • Supported financial operations through precise expense reporting and invoice management.
  • Planned events and engagement initiatives, ensuring successful attendance in project launching.
  • Created more organized workspace for improved productivity.
  • Welcomed visitors, clients, sales, developers and brokers warmly, creating positive first impression of organisation.
  • Utilized Microsoft Office Suite, improving task completion speed.
  • Conducted thorough data entry tasks, maintaining accuracy in information management systems.
  • Managed office supplies and inventory for day-to-day operations.

Online Tutor

RKMCS Review Center
Manila, Philippines
07.2020 - 11.2021
  • Adapted teaching style based on unique needs of each learner, fostering improved comprehension levels
  • Tutored 15 students improve skills, enabling them for best performance in examinations and pass licensure exams.
  • Enhanced students' understanding of laws, practical applications & concepts by creating engaging online lessons.
  • Assisted Examinees in developing effective study routines which resulted in improved concentration during lessons and high Mock Board results.
  • Ensured comprehension of scientific principles by incorporating practical examples into lessons.
  • Encouraged regular participation from all students during virtual classes, promoting interactive learning environment.
  • Promoted academic success amongst students by providing consistent feedback on their progress.
  • Maintained up-to-date knowledge of curriculum changes to ensure relevant instruction was provided.
  • Encouraged independent study habits whilst supervising and guiding students through coursework.
  • Developed in-depth lectures on subject-specific theories, foundational concepts and advanced topics.

Marine Administrative

Royal Caribbean Limited
Malta
07.2017 - 03.2020
  • Managed over 20 marine officers for both deck and bridge for their daily reports & office needs
  • Efficiently prepare and disseminate key documents, including correspondence, memos, reports, presentations within marine department and send noon report to Miami main office.
  • Oversee maintenance and enhancement of records, databases, and filing systems pertinent to maritime operations such as all ship's certificates and officers' certifications.
  • Coordinate and organize all meetings like bi-weekly, quarterly and yearly. appointments, and travel itineraries for marine officers and personnel.
  • Assist in meticulous preparation and monitoring of budgets, weekly and monthly provisions and invoices.
  • Manage procurement and distribution of office supplies and equipment essential for marine operations.
  • Foster effective communication channels among marine staff, external entities, and key stakeholders.
  • Ensure strict adherence to maritime regulations and company policies within administrative functions.
  • Contribute to successful logistics and execution of marine projects, events, and training initiatives.
  • Handled confidential documents and communications with discretion and integrity.
  • Managed daily administrative operations and maintained efficient office workflow.
  • Promoted healthy living habits amongst crew members contributing towards overall fitness requirements.
  • Sustained high levels of vigilance during surveillance duties for optimum security conditions.
  • Ensured compliance with international maritime laws for seamless operations across borders.
  • Effected comprehensive checks before embarking on missions guaranteeing operational readiness.
  • Implemented strict adherence to military protocols, upholding discipline standards across board.
  • Developed strategies to maintain high morale amongst crew members.
  • Managed logistical operations, ensuring smooth deployment processes.
  • Conducted risk assessments, resulting in enhanced safety measures.
  • Handled sensitive information judiciously maintaining confidentiality as per military guidelines.
  • Attained advanced marine qualifications through rigorous training sessions.

Security Officer/ Admin

Transguard Group Security
Dubai
12.2015 - 03.2017
  • Implemented and maintained comprehensive maximum security measures in airport though profiling and random checking.
  • Enforced security policies and procedures in line with industry best practices and Dubai Police assistance.
  • Led security awareness training sessions for employees to foster culture of vigilance
  • Documented security breaches and assessed their impact to improve incident response strategies.
  • Responded quickly to any disturbances or incidents on site whilst maintaining professional calmness.
  • Patrolled premises regularly, contributing to safe work environment.
  • Wrote detailed incident reports, facilitating ongoing improvements in security protocols.
  • Supervised passengers' security screening process meticulously; ensured accurate record keeping.
  • Conducted routine inspections of fire extinguishers, maintaining readiness for emergencies.
  • Handled minor disputes amongst staff calmly and professionally, minimising disruptions at work..
  • Applied outstanding communication and interpersonal skills when interacting with staff and visitors.

Airport Security Aviation Inspector

Manila International Airport
Manila
09.2014 - 12.2015
  • Successfully conducted coordinated US TSA and Australian OTS yearly airport security audit and pass with excellence.
  • Collaborated with law enforcement and emergency responders to ensure effective incident resolution.
  • Maintained all inspection records from all agencies, concessionaires, airlines, aircrafts, landside and airside areas and entire areas of airport including all passengers and employees or any airport users.
  • Implemented and refined security protocols to enhance airport safety measures.
  • Conducted rigorous inspections of aircraft, equipment, and personnel for aviation security adherence.
  • Executed comprehensive screenings of passengers, baggage, and cargo to uphold safety standards.
  • Monitored trends and threats in aviation security to inform best practices.
  • Delivered training on advanced inspection techniques to security personnel for skill enhancement.
  • Coordinated with airline and airport officials to streamline integrated security operations.

Education

BACHELOR OF SCIENCE - Criminology

University of Cebu

HIGHER NATIONAL DIPLOMA - Terrorism Studies

Law Enforcement And Public Administration Academy
Quezon City
11.2021

HIGHER NATIONAL DIPLOMA - Security Resiliency Management

Law Enforcement And Public Safety Academy
Quezon City
03.2018

SOME COLLEGE (NO DEGREE) - Human Resources Management

Filipino Institute
11.2016

Skills

  • Administrative Management efficiency and executive support
  • Minutes drafting and documentation accuracy
  • Office supply management and ordering
  • Filing systems and organisation
  • Social media management
  • Public speaking and interpersonal relations
  • Telephone protocol knowledge
  • Event planning expertise
  • Frontline receptionist
  • Diplomatic approach
  • Office administration
  • Conflict Resolution

Languages

English
Fluent
Spanish
Beginner

Timeline

Admin Secretary/ Admin Manager

Trend Industries FZC
09.2023 - 07.2025

Administration clerk

HMS Real Estate
01.2022 - 09.2023

Online Tutor

RKMCS Review Center
07.2020 - 11.2021

Marine Administrative

Royal Caribbean Limited
07.2017 - 03.2020

Security Officer/ Admin

Transguard Group Security
12.2015 - 03.2017

Airport Security Aviation Inspector

Manila International Airport
09.2014 - 12.2015

BACHELOR OF SCIENCE - Criminology

University of Cebu

HIGHER NATIONAL DIPLOMA - Terrorism Studies

Law Enforcement And Public Administration Academy

HIGHER NATIONAL DIPLOMA - Security Resiliency Management

Law Enforcement And Public Safety Academy

SOME COLLEGE (NO DEGREE) - Human Resources Management

Filipino Institute
VEVHERLY GADOR