Vibin Vijayan
DUBAI,UAE
Summary
Skilled procurement professional with proven success in developing procurement plans that maximise cost effectiveness and increase purchasing power. Experienced in advising and guiding management teams to support decision-making.
Overview
7
7
years of professional experience
Work history
Procurement Officer
ETPHE CONTRACTING LLC
Dubai, UAE
01.2022 - 11.2025
- Researches and evaluates prospective suppliers.
- Creating and/or updating the company’s vendor list.
- Receives MRQ and RFQ, creates LPO in ERP, and issues purchase/service orders.
- Hiring of light and heavy machinery.
- Overseeing and supervising employees, as well as all activities of the purchasing department.
- Following and enforcing the company’s procurement policies and procedures.
- Reviewing, comparing, analysing, and approving products and services to be purchased.
- Verifying invoices received from the concerned department and forwarding them to the Accounts Payable.
- Oversee inventories, and maintain accurate purchase and pricing records.
- Preparing credit applications and completing the process until the credit is approved.
- Maintaining good supplier relationships and negotiating contracts.
- Developed and implemented procurement strategies to optimise supply chain efficiency and cost reduction.
- Negotiated contracts with suppliers, securing favourable terms and conditions to enhance value for the organisation.
- Managed supplier relationships to foster collaboration and resolve issues promptly, maintaining operational continuity.
- Conducted market research and analysis to identify potential suppliers and assess market trends for informed decision-making.
- Coordinated purchasing processes, from requisition through delivery, ensuring timely availability of materials for projects.
Store keeper Cum Office Administrator
ETPHE
Abudhabi, UAE
09.2018 - 12.2022
- Raised purchase orders, liaising with suppliers to keep all orders delivered on time and in full.
- Take delivery of all incoming materials and reconcile with purchase orders.
- Track, document, and resolve any discrepancies on received orders.
- Ensure accuracy of the facility’s inventory system by updating records of physical inventory totals.
- Manage inventory/supplies and ensure they are within the established minimum and maximum levels.
- Keep up-to-date records for issue voucher, records and withdrawals from the stockroom.
- Manage supplier relations and database as well as maintain high ethical relationships both internally and externally.
- Preparing of Monthly Site Petty cash Report and request for monthly Petty cash.
- Responsible for material request as per the Site Requirements.
- Responsible for Preparing(Staff & Equipments).
- Assist with HR for payroll and the Annual Leave Schedule for the Employees.
- Air Ticketing and arrangements for the Employees those who are going for vacation.
- Assisting HR for the Visa renewals and Assisting for Visa renewal procedure for Employees.
- Adopt a good employee concerns and complex internal issues promptly and efficiently.
- Assist with clerical tasks for well-maintained office administration.
- Promptly and efficiently dealt with all tasks assigned by senior office staff.
- Overall handling camp for labor accommodation and other activities.
- Knowledge of MIR Preparing,DRAWING Submission,Daily report Submission,WIR Submission etc.
Education
Diploma - Hotel Management
GIHMSS
Kerala, India 01.2015 -
Certificate of Higher Education - Journalism
GHSS Higher Secondary School
Kerala, India 01.2013 - undefined
Bachelor of Business Administration - BBA
Rabindranath Tagore University
India 01.2023 -
Skills
- Procurement strategy
- Vendor relationship management
- Purchase order creation
- Problem solving
- Inventory management
- Supplier evaluation
- RFQ preparation
- Purchase order processing
- Stock control systems expertise
- Outlook
- Knowledge of MIR Preparing
- DRAWING Submission
- Daily report Submission
- WIR Submission
- General Administration
- Office Supply Management
- Administration Support
- Wave Coordination
- Microsoft Office
- Bookkeeping
- Inventory & Storing management
- Determining stock items
- Stock level
- Time Keeping
- Petty cash management
- Material handling
- Making Materials GRN
- Knowledge of Material
- Petty Cash Processing
- Generation of various report for material and plant
LANGUAGES
English
Fluent
Hindi
Fluent
Malayalam
Native
Tamil
Elementary
Accomplishments
PROJECTS
-NOYA 5 Infrastructure (Abudhabi, Yas Island)
CLIENT: ALDAR
- Upgrading of Road from AL Faya to sheh shuaib (E75) (AUH)
CLIENT: ALDAR
- AL REEMAN 02 PHASE 03 VILLAS AND INFRASTRUCTURE(al shamkah, AUH)
CLIENT: ALDAR
-NOYA Infrastructure (Abudhabi, Yas Island)
CLIENT: ALDAR
-RIYADH CITY DEVELOPMENT
CLIENT: ALDAR
- STORMWATER KALBA
CLIENT: Ministry of Energy and Infrastructure
-Completion of Storm Water Network at Shk. Zayed Road (phase 2)- Ajman
CLIENT: Ministry of Energy and Infrastructure
-Rehabilitation of Waste Landfills in UAE’s Emirates Project (UAQ Dumpsite)
CLIENT: Ministry of Climate Change and Environment
-Maintenance, Improvement and Upgrade of Hamad Bin Abdullah Road – Stormwater Line Network(Fujairah)
CLIENT: Ministry of Energy and Infrastructure
Timeline
Bachelor of Business Administration - BBA
Rabindranath Tagore University
01.2023 -
Procurement Officer
ETPHE CONTRACTING LLC
01.2022 - 11.2025
Store keeper Cum Office Administrator
ETPHE
09.2018 - 12.2022
Diploma - Hotel Management
GIHMSS
01.2015 -
Certificate of Higher Education - Journalism
GHSS Higher Secondary School
01.2013 - undefined