VIDYA MALKANI, FCIPS
Summary
Strategic-thinking and result-driven professional adept at turning low performing procurement functions into value drivers. Offering an extensive experience in leading initiatives, driving cost savings, and optimizing supply chain operations. Proven track record in driving data-driven decision making and establishing strong stakeholder relationships.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Director, Procurement & Supply Chain
American University of Sharjah(AUS)
Sharjah
06.2021 - 07.2023
- Led a team of 14 procurement and logistics professionals in developing and implementing strategic sourcing initiatives, resulting in 15% reduction in overall procurement costs.
- Led the governance and overall strategy of the Procurement & Supply Chain division which includes procurement, category management, contract management, warehousing, inventory management, logistics & distribution, and post office activities
- Restructured the department's operating model and structure to improve efficiency and effectiveness, without increasing costs and while also hiring high-performing FTEs.
- Streamlined the procurement and supply chain processes by implementing a cloud-based procurement software, resulting in a 30% increase in efficiency.
- Formulated procurement strategies that were tailored to the specific needs of the IT Cloud transition, major infrastructure refresh, and implementation of new systems, while also keeping costs in mind.
- Negotiated effectively with strategic OEMs and Technology providers to achieve savings of approximately 30-40% on most projects.
- Oversaw the ERP technology program from Supply Chain, from conception to implementation. I ensured that the system met the organization's long-term needs and was compliant with all relevant regulations. I also negotiated favorable terms with vendors and minimized the risk of commercial disputes.
- Translated a loss making print and copy services to a profit generating service with a revenue of 14%
- Spearheaded the creation of a center of excellence for sustainable practices, which included an in-house supplier innovation and sustainability center. Also led the development of circular economy initiatives for the disposal of capital items, diverting them from landfills.
- Developed and implemented a consolidated supply chain platform that gives stakeholders real-time visibility into all aspects of the supply chain, from procurement to delivery.
Procurement and Contracts Manager
American University of Sharjah
Sharjah
06.2018 - 05.2021
- Led a team of 7 procurement professionals to manage the sourcing, contracts and supplier management activities for an annual spend of AED 80million.
- Created a roadmap for the year that includes the procurement strategy, process improvement initiatives, and risk mapping, all of which are designed to help the organization achieve its business objectives.
- Identified cost-saving opportunities through spend analysis, supplier contract reviews, and market research. Increased cost savings from 2% to 15% (circa AED 5M) across all categories of spend.
- Provided insights on procurement methodologies and risks to management and key stakeholders.
- Improved procurement efficiency and effectiveness by developing and implementing KPIs, SLAs, and customer satisfaction metrics.
- Reduced functional silos and improved collaborative efforts by introducing business partnering FTE within the procurement department.
- Enhanced data analytics and management reporting quality.
- Led the digitalization strategy for source to contract processes achieving 80% automation and transparency for stakeholders
Procurement Manager
Middle East Broadcasting Centre, MBC
Dubai
12.2014 - 05.2018
- Lead a team of six with full accountability of $25-30 Million indirect annual spend across events, marketing, and TV production categories
- Established and executed sourcing strategies to optimize cost, add value, and ensure continuous improvement.
- Managed contract creation, execution, and analysis to maximise operational and financial performance across GCC offices, while reducing financial risk
- Spearheaded and delivered high-valued, complex, and high risk procurement projects from conception to finalization
- Performed risk analysis on contracted services for TV Production category
- Contributed to administering technology project related to supplier value management
- Improved business function from transactional to strategic by implementing transformation strategies
- Established Supplier Value management strategy aligned towards service consistency, innovation, and competitive advantage for the critical production services. Scaled the strategy to all GCC offices
- Designed and delivered training & workshop content (technical & soft skills) for the regional team as part of team development plan
- Represented procurement at the VAT implementation project in UAE and KSA offices of MBC
- Saved 21% on a TV production project worth $3.5M Streamlined and managed the implementation of purchases through Purchase Cards (P-Cards)
Vendor & Contracts Management
Emirates National Oil Company (ENOC)
Dubai
01.2009 - 01.2014
- Managed a portfolio of 500 contracts annually worth approximately AED 500 million ensuring commercial reviews and favorable T&Cs
- Administered supplier pre-qualification process, such as site visits, segmentation, scorecards, as well as performance and database management
- Conceived and executed a successful Annual Strategic Suppliers' Recognition Event for two consecutive years with a keen focus on creating strategic partnerships with vendors and contractors
- Worked closely with the legal department to standardize the existing 13 contract templates into 3 standard forms of agreement resulting in reducing turnaround time by 50%
- Managed and delivered several ERP projects to automate procurement modules, which resulted in reducing man- hours and improving output efficiency.
Research Analyst
Gerson Lehrman Group
01.2006 - 01.2007
Business Analyst
Investeurs Consulting
01.2005 - 01.2006
Education
Masters of Business Administration - Finance
Symbiosis
India2007
Bachelors of Commerce - undefined
Delhi University
2001
Skills
- Transformation
- Process Optimization
- Strategic Initiatives
- Stakeholder Partnerships
- Change Management
- Competitive Positioning
- Vendor Management Initiatives
- Cost Optimization
- Data Analytics
- ERP / Technology Implementation
- Procurement Framework & Policies
- Team Leadership
- Innovation and Creativity
Certification
- Fellowship (FCIPS), Chartered Institute of Procurement and Supply (CIPS) - 2021
- Senior Professional in Supply Management (SPSM), Next Level Purchasing - 2016
Volunteer Work
- Member of CIPS Dubai Chapter, 2007-2022
- Guest Lecture on Just in Time methodology in current landscape, American University of Sharjah - Undergraduate and Masters Degree Supply Chain Class, 2022
- Guest Lecture on Project Management in Supply Chain, American University of Sharjah - Undergraduate and Masters Degree Supply Chain Class, 2023
Recognitions
- CIPS MENA Procurement Leader of the Year Award Finalist, 2023 (AUS)
- CIPS MENA Most Improved Procurement Function Award Finalist, 2019 (AUS)
- World Procurement Leaders, Transformation Category Finalist, 2016 (MBC Group)
- "Achieving Customer Excellence Award", ENOC, 2012
Timeline
Director, Procurement & Supply Chain
American University of Sharjah(AUS)
06.2021 - 07.2023
Procurement and Contracts Manager
American University of Sharjah
06.2018 - 05.2021
Procurement Manager
Middle East Broadcasting Centre, MBC
12.2014 - 05.2018
Vendor & Contracts Management
Emirates National Oil Company (ENOC)
01.2009 - 01.2014
Research Analyst
Gerson Lehrman Group
01.2006 - 01.2007
Business Analyst
Investeurs Consulting
01.2005 - 01.2006
Masters of Business Administration - Finance
Symbiosis
Bachelors of Commerce - undefined
Delhi University
- Fellowship (FCIPS), Chartered Institute of Procurement and Supply (CIPS) - 2021
- Senior Professional in Supply Management (SPSM), Next Level Purchasing - 2016
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