Tally ERP9,ERP
Vignesh Prabhu
Admin Officer
Abu Dhabi
Work Preference
Summary
Accomplished professional with ability to collaborate with senior leadership and corporate leaders, transform business goals into an actionable people management strategy, and deliver measurable improvements in organizational efficiency and productivity; seeking a suitable assignment in HR & Admin domain to contribute at the strategic level.
Overview
9
9
years of professional experience
Work History
Admin Officer
Robt Stone (ME) LLC
Abu Dhabi
05.2024 - Current
- Administered the visa process for new employees, managing visa issuance, renewal, and cancellation in alignment with UAE labor laws. Ensured all legal documentation was processed on time and compliant with Ministry of Labor requirements.
- Handled the employment registration for new candidates through the Ministry of Labor portal, securing all necessary approvals and ensuring proper documentation for both local and international employees.
- Coordinated air ticket bookings and handled payments for employee travel, ensuring smooth onboarding for new hires and facilitating travel for employees exiting the company. Managed all travel documentation, including flight bookings, visa clearance, and residence card processing.
- Maintained all employee contracts, visa-related documents, and clearance records. Ensured that all records are updated, stored securely, and accessible when needed for audits or compliance checks.
- Assisted the payroll team with salary processing, including bonus disbursements, incentives, and final settlements. Ensured accurate data entry for employee payments and coordinated with finance to ensure timely disbursement of funds.
- Managed the leave settlement process, coordinating with the finance department to calculate final payments for employees exiting the company. Ensured that leave balances, gratuities, and other payments were processed accurately and on time.
- Worked closely with the HR and Finance departments to facilitate the smooth onboarding of new employees and the clearance process for departing staff. Ensured that all necessary approvals were obtained, and employee records were updated accordingly.
- Handled voucher entry and supported the finance team by ensuring timely processing of payments for visa-related expenses, residence cards, and other administrative costs.
- Collaborated with HR and Finance to ensure seamless administrative operations, providing support for payroll processing, onboarding, and exit formalities. Assisted in processing payments related to visas, residence permits, and employee travel.
- Maintained a centralized system for all administrative documents, ensuring accurate record keeping and compliance with internal policies. Managed the timely processing of visa-related payments and employee registrations.
HR Admin
Seeh Al Sarya Engineering LLC
Muscat
04.2018 - 02.2024
- Functioned at sites under a practical work culture in coordination with departments, while attaining targets and completing deliverables within prescribed timelines.
- Adapted with flexible timings or seasons as per company requirements.
- Ensured accurate documentation of admin files, including joining, clearance and transfer note of employees.
- Developed memos and circulars for distribution to all departments.
- Delivered and obtained correspondence with maintenance of records.
- Responded to emails of HO or other departments with provision of administrative support.
- Attended phone calls and greeted guests.
- Verified availability of office stationery with information to store for material requisition.
- Arranged transportation to facilitate staff movement.
- Organized meeting halls for training and meetings.
- Managed accurate manpower details including expat, national, hire, and sub-contractor staff.
- Generated manpower resource requests.
- Maintained employees leave due dates and notified the same to apply.
- Verified incoming tickets and updated the same accordingly.
- Maintained records of employees' movements.
- Arranged HSE training for newly joined employees.
- Monitored the maintenance of disciplinary action records.
- Maintained passport and visa/labor card details with arrangement for renewal on expiry.
- Created employee performance appraisal reports.
- Managed employee grievances on food, accommodation, salary, overtime, and leave related issues, with timely solutions, in association with HO and different departments.
- Generated timesheet for all employees and posted the same in payroll software.
- Presented daily POB, absent report, weekly timesheet, and monthly timesheet in excel format.
- Scrutinized overall time sheets, expat, hire, and national employees, with vehicles and equipment records.
- Created and submitted leave and exit settlement timesheet.
- Prepared missing and adjustment overtime timesheet.
- Delivered category-wise timesheet, including welders, fabricator, drivers, etc.
- Managed records for different types of leaves for national and expat employees.
- Interacted with doctors and nurses pertaining to medical issues and sick leaves.
- Generated petty cash statement.
- Sought approval from Manager pertaining to local purchase.
- Released cash for office expenses, material purchase, employee travel, food, and vehicle fuel expenses.
- Managed cash transactions.
- Organized accommodation for senior, junior, and national employees as per their contracts.
- Tracked housekeeping, kitchen inspection, water supply, and other facilities with records maintenance.
- Arranged accommodation for HO staff and management heads of the company as they visited the location.
- Prepared daily, weekly, and monthly man-days of food and accommodation.
- Obtained approval and ordered materials by raising MR on weekly or monthly basis.
- Maintained record of office, accommodation, RO plant, and STP plant licenses and renewals.
- Developed facility monitoring sheet with submission.
- Partook in HSE team and Client team visit during facilities inspection and prepared closeout report.
Accountant
Apex Solutions Pvt. Ltd.
Mumbai
10.2017 - 04.2018
- Accounted for daily purchase invoice with support of daily vouchers.
- Generated bank reconciliation statement and interacted with bankers.
- Prepared ageing analysis for debtor outstanding and followed up for collections.
- Maintained accounting vouchers and bills.
- Performed data entry in Tally for sales, purchase, receipts, payments, bank reconciliation statement, and debtors/creditors statements.
- Developed debit note and credit note, with monthly TDS filing.
- Created payment sheet with monthly GST returns.
- Maintained petty cash vouchers and bills, with party payments as per invoice.
- Managed monthly salary payment of staff and workers, with cheque collections and deposits with bank.
Accounts Assistant
District Hospital
Udupi
02.2017 - 10.2017
- Dealt with daily communications and answered all possible queries.
- Monitored overall accounting transactions and prepared statutory accounts.
- Ensured accuracy of payments, amounts, and records.
- Worked on spreadsheets, sales and purchase ledgers, and journals.
- Recorded and filed cash transactions, with bank reconciliations.
- Updated and maintained procedural documentation.
- Processed expense requests for approval from accountant.
- Performed invoice processing and filing, while preparing vouchers and receipts.
- Generated monthly stock statement and conducted physical stock checking.
- Managed cheque collections and deposited into the bank.
- Verified and cleared cheques within time.
- Passed month-end journal entries for streamlined period closures.
Education
Bachelor of Commerce - Accountancy
St. Mary's Collage Shirva
01.2016
Training Diploma - Computer Application Programmer
Manipal Institute of Computer Education (MICE)
Skills
- Day-to-Day Employee LifeCycle Management
- Employee Engagement
- Payroll Systems and Processing
- Documentation & Reporting
- Process Improvements
- Budgeting & Cash Handling
- Facilities Management
- Training & Development
- Employees Grievances
- Finance & Accounting Support
- Basic Computer Operations
- MS Office
- Tally
- Adobe
- ERP Software
Travel arrangements
Office management
Payroll and budgeting
Administrative support
Office administration
Microsoft Excel
Microsoft outlook
Employee timesheet processing
Data entry
Human resources support
Meeting facilitation
Time management
Microsoft Word
Supervising staff
Invoice processing
Database entry
Personal Information
- Passport Number: N7387653
- ID Type: Passport
- ID Number: N7387653
- Date of Birth: 26th May 1996
- Nationality: Indian
It Skills And Tools
- Training Diploma in Computer Application Programmer, Manipal Institute of Computer Education (MICE), Udupi
- Basic Computer Operations
- MS Office (Outlook, Excel, Word, PowerPoint, and Access)
- Tally
- Adobe
- ERP Software
Software
Languages
English
Advanced (C1)
Hindi
Advanced (C1)
Timeline
Admin Officer
Robt Stone (ME) LLC
05.2024 - Current
HR Admin
Seeh Al Sarya Engineering LLC
04.2018 - 02.2024
Accountant
Apex Solutions Pvt. Ltd.
10.2017 - 04.2018
Accounts Assistant
District Hospital
02.2017 - 10.2017
Bachelor of Commerce - Accountancy
St. Mary's Collage Shirva
Training Diploma - Computer Application Programmer
Manipal Institute of Computer Education (MICE)
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