Vijayashree Shetty

• Ensuring HR policies are up to date, coordinate with QA and incorporating required changes in QMS.
• Identifying training needs with HoDs, coordinating training for all employees and maintaining training records.
• Recruited and hired key leadership positions to strengthen management team and visa process.
• Facilitated new-hire onboarding processes, generating offer letters and processing background checks.
• Employee induction, orientation and on-boarding of new employment.
• Maintaining employee personal files, records, relevant documents and initiate timely visa renewal.
• Circulating annual leave planner to HoDs, maintaining the records and arranging the air ticket as per the company policy.
• Coordinating with medical insurance for the staff medical cards, and maintaining of medical leaves and support in reimbursement / medical claims wherever required.
• Monitoring staff attendance, alert if any deviation and take actions as per company procedure.
• Supervised details of personnel transfers and promotions.
• Bringing to the attention of management of any staff grievances or concerns- to have a conductive staff work environment.
• Employee probation review.
• Plan and Implemented formal performance appraisal guidelines to reduce inconsistencies and increase productivity as per company policy and procedures.
• Made recommendations for corrective action in employees with performance issues.
• Maintained and developed job descriptions,and training programs.
• Coordinating staff Events and requirements.
• Staff leaves management.
• Preparing and issuing job description for employees.
• Conducting employee engagement survey (EES) and report its feedback.
• Employee exit formalities.
• Managing administration issues maintaining employees MOL follow-up and documentation

Training & Development:

• Identify the training needs through performance appraisal of the employee.
• Conduct induction training for all the new recruits.
• Facilitating & implementation of HR policies
• Facilitating the employees to avail of all benefits as per as the HR policies
• Designing training materials and training modules.
• Employee counseling
• Update training record.
• Conducting personal hygiene training to the employees.
• Designing annual training plan, refresher training.
• Making skill matrix and competence matrix of the employees.
• Organizing works safety training to the employees.
• Organizing PPE training for the employees.
• Maintaining employee training history card.
• Maintaining on job training records

Audit process

• Organizing internal audits towards QMS AND FSMS (ISO 9001-2015, ISO 22000, BRC, SQF, HACCP, BSCI)
• Organizing & conducting internal audits and coordinating certification body.
• Documentation / records maintenance related to social compliance/ QMS/FSMS/HR.

Committee Meetings:

• Conducting & organizing committee meeting (Grievance committee, Works committee, Canteen committee,Harassment committee and safety committee.)
• Preparing committee meeting MOM

Employee Relations

• Employee Counselling
• Interacting & coordinating with all the employees / supervisors towards grievances.
• Communication & motivation
• Planning cultural events & coordinating the event
• Celebrating the employee of the month
• Best Suggestion Award.
• Conducting employee bonding programmess:

Recruitment

• Screening of CVs based on the job requirements
• Organizing Interviews
• Credentials verification of the identified candidates
• Preparing Employment Offer/ Appointment letter /Experience Letter
• Following-up of probation & confirmation.
• Employee record maintenance and updating employee record
• Exit Interviews

MIS:

• Maintaining of Employee database
• Preparing MIS reports on monthly basis for salary processing.
• Preparing Attrition Report.
• Leave Report for salary processing..