Vinita Singh
Dubai,United Arab Emirates
Summary
Highly organized and detail-oriented professional with over 8 years of experience in event coordination, administration, and client services across the UAE and India. Proven expertise in managing end-to-end event operations, coordinating with clients, vendors, and internal teams to ensure seamless execution of corporate events, exhibitions, and conferences. Skilled in manpower management, supplier coordination, invoice processing, vendor approvals, and inventory control, with strong focus on accuracy and efficiency.
Demonstrated ability to handle multi-site coordination, venue bookings, and travel & accommodation arrangements while maintaining high standards of soft services and client experience. Adept at preparing client presentations, reports, and maintaining detailed records, ensuring smooth administrative operations. Strong communicator with excellent organizational skills, capable of multitasking and delivering results in fast-paced, high-pressure environments.
Overview
15
15
years of professional experience
3
3
years of post-secondary education
Work history
Freelance Event planner
VeeVaa blooms & events
Dubai, UAE
2024.05 - Current
- Planned and executed social events, exhibitions, corporate events, and conferences across multiple venues in the UAE
- Oversaw all event details on-site, ensuring quality standards and adherence to timelines
- Handled end-to-end client and vendor coordination, from concept development to final execution
- Managed complete event operations across multiple sites, ensuring smooth execution of large-scale events
- Led and coordinated manpower teams, including security personnel, cleaning staff, and on-ground teams
- Conducted pre-event briefings for security and support teams to ensure safety, discipline, and efficiency
- Supervised and managed soft services during events, maintaining high standards of cleanliness, guest handling, and overall guest experience
- Coordinated with multiple vendors and suppliers, including rental planters, equipment providers, and event service partners
- Managed supplier coordination and negotiations, ensuring timely delivery and high-quality service
- Oversaw invoice processing, including preparation, vendor invoice approvals, and payment coordination
- Maintained accurate financial records and documentation for all event-related transactions
- Handled inventory management, tracking event materials, assets, and ensuring proper utilization and availability
- Prepared and delivered client presentations, including event concepts, proposals, and execution plans
- Maintained detailed reports and records of all event activities, ensuring transparency and accountability
- Coordinated venue bookings for conferences, corporate events, and private functions
- Managed travel and accommodation arrangements for artists, clients, and VIP guests in coordination with hotels
- Ensured effective multi-site coordination, managing logistics and communication across different event locations
- Collaborated with internal teams to ensure seamless execution and operational efficiency
- Monitored event budgets and cost control, ensuring optimal utilization of resources
- Maintained strong client relationships, ensuring satisfaction and securing repeat business
- Focused on delivering a high-quality client experience through attention to detail and proactive problem-solving
Head of events
Brand Genie Events
Dubai, UAE
2021.11 - 2024.05
- Planned, organized, and executed high-end events from concept to completion, ensuring seamless delivery and client satisfaction
- Finalized deals, managed bookings, and successfully closed sales to achieve business targets
- Built and maintained strong client relationships, securing repeat business and generating new leads for the organization
- Led and managed event teams and manpower, ensuring efficient coordination across all event operations
- Supervised on-ground execution, including security teams, cleaning staff, and operational crews
- Focused on delivering exceptional soft services during events, ensuring premium guest experience and smooth service flow
- Coordinated with multiple suppliers and vendors, including rental planters, décor teams, logistics providers, and technical crews
- Managed supplier negotiations, approvals, and coordination, ensuring quality service and timely delivery
- Oversaw invoice preparation, vendor invoice approvals, and financial coordination, ensuring accurate processing
- Maintained detailed inventory records, tracking event materials, assets, and supplies efficiently
- Managed report generation and documentation, ensuring proper record keeping of all event activities
- Conducted client presentations and proposal development, showcasing event concepts and execution plans
- Handled venue bookings and logistics coordination for conferences, corporate events, and private functions
- Coordinated travel and accommodation arrangements for artists, VIP guests, and clients with hotels and partners
- Managed multi-site event coordination, ensuring smooth communication and execution across different locations
- Ensured strong control over event timelines, budgets, and quality standards, delivering projects within deadlines
- Acted as the main point of contact between clients, vendors, and internal teams, ensuring clear communication and execution
Founder
Events by Lovenya, India
New Delhi, India
2019.12 - 2021.07
Senior Operations Executive
Funkey Little Munchkins
New Delhi, India
2018.09 - 2019.12
Centre head
Mahajan Imaging Centre
New Delhi, India
2015.08 - 2018.08
Assistant HR manager
VLCC Corporate Office
Gurugram, India
2011.07 - 2015.07
Education
Bachelor of Arts - Arts
Delhi University
India 2011.03 - 2014.03
Skills
- Event Operations & End-to-End Coordination
- Manpower Planning, Allocation & Team Supervision
- Supplier & Vendor Management (Negotiation, Coordination & Delivery Tracking)
- Invoice Preparation, Vendor Invoice Approval & Payment Coordination
- Inventory Management & Asset Tracking
- Record Keeping, Documentation & Administrative Control
- Client Presentation, Proposal Preparation & Client Communication
- Security Team Briefing & On-Ground Coordination
- Cleaning & Soft Services Supervision During Events
- Focus on High-Quality Soft Services & Guest Experience
- Multi-Vendor Coordination (Décor, Rental Planters, Equipment, Logistics)
- Report Management & Data Tracking for Events
- Multi-Site Event Coordination & Operational Management
- Venue Booking & Event Logistics Coordination (Corporate & Conferences)
- Travel & Accommodation Coordination for Artists, Clients & VIPs
- Strong Organizational & Time Management Skills
- Problem-Solving & On-Site Crisis Handling
- Attention to Detail with Strong Administrative Accuracy
- Client Relationship Management & Customer Service Excellence
- Ability to Work Under Pressure in Fast-Paced Environments
Languages
English and Hindi
Beginner
Timeline
Freelance Event planner
VeeVaa blooms & events
2024.05 - Current
Head of events
Brand Genie Events
2021.11 - 2024.05
Founder
Events by Lovenya, India
2019.12 - 2021.07
Senior Operations Executive
Funkey Little Munchkins
2018.09 - 2019.12
Centre head
Mahajan Imaging Centre
2015.08 - 2018.08
Assistant HR manager
VLCC Corporate Office
2011.07 - 2015.07
Bachelor of Arts - Arts
Delhi University
2011.03 - 2014.03