VISHAL CHOPRA
1605, Al Hilal Residence Tower,Fujairah, United Arab Emirates
Summary
Proactive, capable of taking initiative, highly flexible, and approachable with the ability to work under pressure and be able to think and act strategically. Excellent comprehensibility, perfectionism, and open-mindedness to new ideas. Good analytical skills, an in-depth understanding of business processes & strong problem-solving/ consensus skills. Proficient in English, and Hindi languages. A loyal employee with a solid understanding of training and mentoring employees. Dedicated team player, proactive and hands-on in task completion. Takes on challenging new roles harnessing interpersonal skills, collaboration, and problem-solving. Driven to deliver high-quality service and consistent results.
Overview
18
18
years of professional experience
9
9
years of post-secondary education
Work History
Administrative Assistant
IMT DUBAI (Institute of Management Technology)
Dubai, UAE
02.2020 - Current
- ROLES & RESPONSIBILITIES:
- Manage all kinds of procurements, preparing RFQ, arranging quotations, making comparative statements, presenting to purchase committee, making MOM of purchase committee, preparing LPO & coordinating with vendors for timely delivery.
- Maintain accurate purchase order prices and vendor cataloging.
- Ensure timely renewal of AMC (Annual Maintenance
- Contract).
- Monitor and manage office supplies stock, inventory, assets tagging & maintain assets record/registers.
- Organize a filing system for important and confidential company documents, and updates office policy as needed.
- Identify suitable suppliers/vendors, negotiate, and make purchases for all administrative requirements.
- Arrange for all ticket/visa and hotel bookings based on requirements/approvals.
- Efficiently manage all other administrative tasks such as vehicle insurance and renewals, and tracking/payment of traffic fines.
- Developed plans and strategies to promote continuous improvement.
- Ensure & obtain all the mandatory permission for concerned departments regarding material storage, movement, etc.
- Quickly learned and applied new skills to daily tasks, improving efficiency and productivity.
- Promoted continuous improvement by problem-solving and sharing suggestions to optimize team operations.
- Evaluated and tracked staff to aid the manager conduct performance reviews.
- Displayed energy and enthusiasm in fast-paced environment.
- Monitored health and safety measures for guaranteed compliance.
- Carefully managed and recorded cash and credit transactions, diminishing financial discrepancies.
- Established clear budgets and cost controls strategies to meet objectives.
- Handle all insurance related to property, medical & other statutory/compliance claims and disputes.
- Efficiently manage all administrative tasks assigned by the Head of HR.
- Payroll and Benefits Administration:
- Processing payroll, which includes ensuring vacation and sick time are tracked in the system.
- Answering payroll questions.
- Facilitating resolutions to any payroll errors.
- Participating in benefits tasks, such as claim resolutions, and approving invoices for payment.
- Record Maintenance:
- Maintaining current HR files and databases.
- Updating and maintaining employee benefits, employment status, and similar records.
- Maintaining records related to grievances, performance reviews, and disciplinary actions.
- Performing file audits to ensure that all required employee documentation is collected and maintained.
- Performing payroll and benefits audits and recommending any correction action.
- Completing termination paperwork and assisting with existing interviews.
- Facility Management:
- Organizing the day-to-day facilities management requirements of the institution.
- Routinely inspects campus to ensure suppliers are meeting contractual agreements.
- Organizing cleaning and janitorial services.
- Locking and unlocking the buildings at the right times.
- Carrying out emergency repairs.
- Coordinating any office relocations, openings and refits.
- Carrying out daily maintenance checks.
- Dealing with issues in a proactive and timely manner.
- Managing in-house and contracted personnel.
- Proactively seeking to make improvements to areas of responsibility.
- Oversaw facility maintenance and allocated needed resources to meet standards.
Asst. Manager Administration
MANAV RACHNA INTERNATIONAL SCHOOL
FARIDABAD, INDIA
02.2011 - 12.2019
- ROLES & RESPONSIBILITIES:
- Maintain the leave management system.
- Organizing and planning essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering, and waste disposal and recycling.
- Manage the filing, storage and security of documents.
- Respond to inquiries.
- Issue permits and licenses.
- Keeping a day-to-day check of all the matters related to o
- Attendance
- Leaves
- Absenteeism
- Preparing employees attendance and overtime on
- ERP software.
- Welfare Administration:
- Introducing & Maintaining Record Keeping
- Personal files
- Leave files
- Working conditions
- Leaves
- Holidays
- Other matters as they may come up
- Research, price, and purchase office furniture and supplies.
- Coordinate and maintain records for staff office space, phones, parking, and office keys.
- Setup and coordinate meetings and conferences.
- Maintain and distribute staff weekly schedules.
- Collect and maintain PC inventory.
- Support staff in assigned project based work.
- Other duties as assigned.
- Facility Management:
- Daily checks of unit/premises, ensuring cleanliness.
- Monitoring that checklists are followed.
- Data for valid/invalid access cards.
- Coordinating and leading a team or teams of staff to cover various areas.
- Responsible for the management of services and processes.
- Responsible for building maintenance repairs and services.
- Checking that agreed work by staff or contractors has been completed satisfactorily.
- Keeping senior management informed of all changes in my areas of responsibility.
- Experience of recruitment, induction and training of a
- Maintenance team.
- Control of a Facilities P&L with responsibility for managing budgets and costs.
- Liaise with and source suppliers for maintenance services.
- Overall responsibility for security on all sites.
- Responsible for site maintenance like: HVAC
- Electrical, Fire Alarms, FFE, Building/Civil Works etc.
HR/Admin Executive
Raj Buildcon Construction Ltd
02.2011 - 11.2011
- Working as an HR/Admin Executive on Quadra Plus from
- Feb-2011 to till date in Raj Buildcon Construction Ltd
- And have successfully implemented & integrated HR (Human
- Resources), Administration, Subcontractor, Purchase, Assets
- Module
- Prioritizes tasks and coordinates resources on assigned modules.
- ROLES & RESPONSIBILITIES:
- Preparing employees and Labour salary in Quadra
- Software.
- Creating and maintaining a database.
- Process the offer letter for the qualified candidate after the final round of interview.
- Computed yearly, quarterly, and monthly benefits and payroll.
- Responsible for the continuing training of new and experienced employees.
- Traveled to more than 5 Sites offices.
- Preparing Purchase Orders and maintaining stocks in
- Quadra.
- Worked Closely with Superiors and analyzed business requirements for Subcontractor, Purchase and Assets
- Module.
- Worked Closely with Project managers and Site engineers to keen the related entries in Quadra and compare with the estimation in Quadra.
- Helping in integration of ERP with ongoing applications and testing.
- Preparing Work orders and M- book with RA bill for
- Subcontractors Module in Quadra.
- Training users and providing functional support to the users.
Recruiting Coordinator
AON Hewitt India Pvt. Ltd
Noida
02.2008 - 02.2011
- ROLES & RESPONSIBILITIES:
- Worked under Alcoa GOA U.S Process till Nov 2008
- Processing Associates Queries related to their Over
- Payments, Deduction, Bonus, etc and assign it to particular work basket
- Create SR's (Service Request) for each and every
- Query and Request from the client on Siebel Tool.
- Worked Under PNC Bank U.S Recruiting Process
- Update and auditing the daily report to ensure everything was accurate and maintained as per company policies and procedures.
- Run daily reports and allocate the work to the Team members.
- Conduct the background of qualified candidates to screen them through the drug test, education and previous employment verification.
- Process the offer letter for the qualified candidate after the final round of interview.
- Check candidate eligibility and move them for assessment if eligible, conduct assessment.
- Conduct online interviews with U.S candidates and recruit them through Taleo software.
- Directly dealing with Processing.
- Screening & short-listing of resumes on the basis of their candidates Eligibility.
- Select Internal Candidate for IJP.
- Select External Candidate on the basis of Job Profile.
- After Pass the Candidate assigns it to the onshore recruiter for further Assistance.
- Worked Under BP U.S Recruiting Process
- Part of BRITISH PETROLEUM (US) recruitment team
- Creating offer & welcome letters, initiating pre-employment checks (medical, background and relocation) with third party vendors.
- Maintaining employee's data in SAP.
- Using tools like SAP, Seibel, content manager
- HireRight, CHR, KRB etc.
- Coordinating with on shore team regarding issues.
- Tele Marketing Executive under (ABN Amro Bank)
- ATS Services Pvt
- Ltd.
Telemarketing executive
ATS Services Pvt. Ltd. (ABN Amro Bank)
Delhi
02.2006 - 02.2008
- Emailed customers comprehensive service information, contracts and after-care support packages.
- Ordered prompt product dispatch to meet business delivery timeframes.
- Coordinated in-person visits with sales representatives to progress customer engagement.
- Cold-called customers from assigned contact lists to build new business.
- Processed orders quickly, providing customers with accurate order information.
- Maintained client databases with updated customer information and current service plan agreements.
- Answered customer enquiries with excellent customer service skills.
- Implemented customer feedback to continuously improve personal performance.
- Delivered telesales scripts clearly to engage callers with relevant service information.
- Recorded customer information and interactions.
- Navigated internal computer database for smooth client interactions.
- Created timely follow-up alerts for increased sales conversions and completions.
- Completed duties to deliver on targets with accuracy and efficiency.
- Improved efficiency and productivity by acquiring new skills.
Education
Post Graduate Diploma in Business Management - Marketing/ Human Resource
IMT Ghaziabad (Institute of Management Technology)
Ghaziabad, India 07.2006 - 06.2012
Bachelors in Commerce - Commerce
C.C.S University Meerut
Ghaziabad, India 07.2003 - 06.2006
Skills
- Preparing contracts
- Procurement
- Record Maintenance
- Facility Management
- Manpower Management
- Cost Control
- Event Management
- Meeting support
- Database management
- Payroll administration
- Inventory systems
- Inventory purchasing
- Office staff leadership
- Contract management
- Event coordination
- Payroll management
- Employee management
- Office management
- Data management
- Microsoft Office expertise
- Problem-solving
- Marketing
- Team building
- Time management
Certification
CERTIFICATE IN INFORMATION TECHNOLOGY FROM NIIT
Personal Information
Date of birth: 03/18/86
Timeline
Administrative Assistant
IMT DUBAI (Institute of Management Technology)
02.2020 - Current
Asst. Manager Administration
MANAV RACHNA INTERNATIONAL SCHOOL
02.2011 - 12.2019
HR/Admin Executive
Raj Buildcon Construction Ltd
02.2011 - 11.2011
Recruiting Coordinator
AON Hewitt India Pvt. Ltd
02.2008 - 02.2011
Post Graduate Diploma in Business Management - Marketing/ Human Resource
IMT Ghaziabad (Institute of Management Technology)
07.2006 - 06.2012
Telemarketing executive
ATS Services Pvt. Ltd. (ABN Amro Bank)
02.2006 - 02.2008
Bachelors in Commerce - Commerce
C.C.S University Meerut
07.2003 - 06.2006
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