Vishal Goud Masagoni

• Answering phone calls, taking messages, and redirecting inquiries as necessary.
• Scheduling meetings, appointments, and coordinating calendars.
• Managing office supplies stationery and other ordering items when necessary.
• Coordinating office events or meetings, including booking and arranging catering.
• Handling incoming and outgoing mail, emails, and packages.
• Welcoming visitors and directing them to the appropriate person or department.
• Communicating and collaborating with other departments to facilitate smooth operations.
• Ensuring that office equipment (printers, computers, etc.) is in working order and reporting any malfunctions.
• Coordinating the maintenance of office equipment & warehouse facilities when required.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Helping with travel arrangements (booking flights, accommodations, etc.) for staff.

Electronic Document Management System (EDMS) :

• Manage and maintain all controlled company documents.
• Scanned documents to load and store digital data and hard copy's.
• Communicate and distribute the documents with internal departments and managers.
• Managed the flow of both electronic and hard copy documents efficiently, thereby enhancing overall organizational effectiveness.
• Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
• Assist with communication during Internal and external audits.
• Maintained confidentiality and security of sensitive information in accordance with company policies.
• Train document control clerks and delegate and oversee their tasks.
• Worked closely with internal support teams to resolve IT issues.
• Coordinated Electronic Document Management System (EDMS) with strong technical knowledge.
• Coordinated the disposal or archiving of obsolete documents per regulations, improving storage management practices substantially.

Medical Supplies and Lab Diagnostic Devices :

• Work with logistics teams to ensure the timely and accurate shipment of medical supplies and devices.
• Ensure that the importation of medical supplies and diagnostic devices complies with national and international laws and regulations.
• Obtain necessary permits and licenses from regulatory bodies such as MINISTRY OF HEALTH, or other relevant authorities.
• Monitor and keep updated on changes in regulations related to medical device importation and distribution.
• Prepare and submit all necessary documentation for permits, certifications, and licenses.
• Coordinate the approval process with the appropriate government authorities.
• Perform due diligence on suppliers and manufacturers to ensure their compliance with international quality standards.
• Ensure that diagnostic devices and medical supplies have the necessary certifications (e.g., ISO, INVOICE, CATALOGS, CLASSIFICATION & REGISTRATION Certificates and approvals, etc.).
• Track expiration dates of permits and licenses, ensuring renewals are processed on time.
• Maintain accurate and complete records of all importation documentation.