Vivian Vinod Pinto
Dubai
Summary
Motivated administrative professional with skills to delegate, direct and monitor clerical work. Skilled at training others and carefully monitoring schedules, work accuracy and individual performance. Multitasks smoothly to manage high-tempo workflow. CORE QUALIFICATIONS Excellent Decision-Making & Managing Power. Enthusiastic & hard working. Ability to manage & Support Teams. Open Minded.
Overview
14
14
years of professional experience
Work History
Administrative Manager
AUTO WORKS
Mangalore
01.2020 - 07.2022
- Maintains administrative staff by recruiting, selecting, orienting, and training employees
- Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees
- Initiates and coordinates goals, deadlines, and projects for their department
- Develops and implement policies and procedures to improve the operations and function of the department
- Monitors and procures needed supplies for the office, reception, mailroom, and kitchen
- Assisted associated departments with clerical and administrative support.
Administrator
CELL PHONICS, TOP NOTCH VENTURES
Bangalore
01.2016 - 12.2019
- Answering coming calls determine the purpose of the call and transfers calls
- Calculating & checking to make sure payments, amounts, and records are correct
- Managing petty cash transactions and completing bank reconciliations
- Completing purchase orders and Assisting with budgets
- Preparing financial documents such as invoices, bills, and accounts payable and receivable
- Answer telephone inquiries from customers, attend to visitors and assist other staff in the organization with their inquiries
- Set up new files and assigned tracking numbers
- Completed daily billing, collections, and reporting duties
- Managed client communications by answering phones and corresponding through email
- Administered physical and digital filing systems, keeping records well organized and easily retrievable for team members
- Supported managers with smooth and efficient clerical support.
HR Admin Executive
Cum P.R.O RAN-REA GENERAL TRADING L.L
09.2012 - 12.2015
- C, Emirates Dubai, Arrange visas (work permits, visit visas, etc.) for Employees
- Maintains payroll processing system and records by gathering, calculating, and inputting data
- Schedule staff's visa, and medical, coordinating with other internal and external departments
- Process new employees through the company orientation program, which includes company rules, regulations, culture, etc
- Handling leave records and attendance system with the HR manager
- Collect all appropriate documentation necessary for visas and permits required to be processed
- Making offer letters, appointment letters, experience letters, relieving letters, maintaining Leave & attendance records of the employees, etc
- Responding to staff queries on Visa/ Labor/ Passport related matters
- Ensure all visas, medical and labor permits are up to date and arrange timely renewal
- Scheduling and maintaining transportation for staff and delivery of the goods.
Assistant HR Administration
AL OTAIBA TRANSPORT, ESTABLISHMENT, Dhabi
02.2010 - 08.2012
- Meeting and greeting clients and visitors to the office, documents, and distributing memos
- Supervising the work of office juniors and assigning work to them
- Organizing business travel, itineraries, and accommodation for managers
- Monitoring inventory, office stock, and ordering supplies as necessary updating & maintain the holiday, absence, and training records of staff
- Making offer letters, appointment letters, experience letters, relieving letters, maintaining Leave & attendance records of the employees, etc
- Responsible for follow-up in Invoicing and payments from clients in coordination with the Finance Department
- Assisting the manager in coordination and secretarial duties
- Maintaining personal files and leave records of staff, issuing memos from Management
- Coordination with Accounts in preparing Job Orders, Purchase orders, Invoices, and vouchers
- Responded to department emails, promptly following up and forwarding requests to relevant employees.
Admin Assistant
MERCY DEVELOPERS & CONSTRUCTION
01.2008 - 01.2010
- Maintained job files on a computer system, as well as the company's contact database
- Maintain all contact information in Outlook and update Timberline
- Open the office each day and be there to answer the phones
- Order supplies for the office and field personnel
- Write business letters, reports, or office memorandum using word processing programs
- Office Filing and Documentation.
Education
Bachelor of Commerce (B.Com) -
St Aloysius College
Pre-University - undefined
St Aloysius College
SSLC - undefined
Paduva High School
Hardware A+ Networking, C Programming - undefined
Rooman Institute of Technology
Skills
- Positive Thinking
- Multi-tasking
- Excellent administration
- MS Office (MS word, MS Excel, MS PowerPoint, Outlook)
- Installation of Software
- E-mail-Multimedia
- Internet Applications
- Administering user account
- Computer Formatting
- Tally ERP9
- Invoicing and billing
- Bookkeeping
- Documentation and control
Additional Information
- 6
Timeline
Administrative Manager
AUTO WORKS
01.2020 - 07.2022
Administrator
CELL PHONICS, TOP NOTCH VENTURES
01.2016 - 12.2019
HR Admin Executive
Cum P.R.O RAN-REA GENERAL TRADING L.L
09.2012 - 12.2015
Assistant HR Administration
AL OTAIBA TRANSPORT, ESTABLISHMENT, Dhabi
02.2010 - 08.2012
Admin Assistant
MERCY DEVELOPERS & CONSTRUCTION
01.2008 - 01.2010
Bachelor of Commerce (B.Com) -
St Aloysius College
Pre-University - undefined
St Aloysius College
SSLC - undefined
Paduva High School
Hardware A+ Networking, C Programming - undefined
Rooman Institute of Technology
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