Wafa Ibrahim Hammad
Executive Secretary
Abu Dhabi
Summary
To be a part of the company where I can practice my career and the field of my interest with utmost dedication. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Demonstrates excellent customer service, problem-solving and communication skills.
Overview
11
11
years of professional experience
3
3
years of post-secondary education
4
4
Certifications
Work History
Executive Secretary
The Privat Office Of H.H. Sheikh Dr. Sultan Bin Khalifa Bin Zayed Al Nahyan
Abu Dhabi
11.2022 - Current
- Drafted correspondence and other documents for CEO.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Responded to emails and other correspondence to facilitate communication.
- Coordinated travel arrangements and bookings for H.H. Dr. Sheikh Sultan Bin Zayed Al Nahyan and for executive staff.
- Developed and implemented office policies and procedures to facilitate smooth workflow.
- Handled confidential information in professional manner.
- Created and managed office systems to efficiently deal with documentation.
- Filed paperwork and organized computer-based information.
- Coordinated events and worked on ad hoc projects.
- Worked with senior management to initiate new projects and assist in various processes.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Assisted development and implementation of new administrative procedures.
- Organized and updated schedules for executives.
Assistant Buyer
ESNAAD Company/ADNOC Group
01.2007 - 07.2013
- Plan and manage daily operations to make optimum use of available resources to achieve prioritized goals.
- Recommend suppliers for the different items based on past experience and their reliability and the requirements of the end-user.
- Conducts first level of negotiation with the supplier for terms and price.
- Prepares clear and accurate Purchase Orders and obtains approvals prior to release.
- Follow the commercial evaluation criteria and conduct commercial evaluations.
- Assist in the evaluation of supplier performance against the set KPIs and make recommendations for corrective actions.
- Follow up with suppliers on the delivery of items/services and provide recommendations when issues arise.
- Participates in vendor performance evaluation.
- Identify and achieve savings in line with annual procurement targets.
- Using of MAXIMO system (Purchasing System) to issue PR(s), RFQ(s) and PO(s).
Secretary
ESNAAD Company/ADNOC Group
08.2006 - 1 1
- Maintains files and records for the assigned Manager/Superintendent
- Makes arrangements for meetings and appointments, prepares schedules and arranges accommodation, transport and other matters for overseas visitors
- Coordinates the preparation monthly occurrence reports and dispatch of reports
- Using of MAXIMO system (Purchasing System) to issue Purchase Requisition and Material Requisition.
Team Leader
Abu Dhabi Islamic Bank
03.2005 - 01.2006
- For IPOs that include; Aramex, RAK Bank, Aabar, Surooh, Masraf Al Salam Bank, Amlak Finance, Taqaa, Dana Gas, Tamweel and Etisalat
- Job Description:
- Initiated IPO applications for customers
- Posting for IPO applications
- Encoding IPO applications into system for confirmation of customer contribution
- Verifying account deductions for IPO
- Monitoring ledgers from all branches for all customers contributing for IPO and systemizing applications
- Finalizing and following up on refund cheques into accounts form IPOs
- Follow-Up on lost cheques and customer inquiries on refunds and allotment of shares resulting from IPO
- Supervising applications done by colleagues from different branches and departments
- Monitoring final entries of IPO posting into system.
Assistant Recruitment officer
Al Rahba Hospital
06.2003 - 1 1
- Perform variety of activities in the whole recruitment process to meet the company’s demand for supplying competent manpower
- Assist the Senior Recruitment Officer in the whole recruitment process exercise
- Ensure employment terms/objectives are met in line with company policy during the whole recruitment process.
Personal Assistant Secretary
Al Sheba Saeed Al Hamily Group; of Est, Firas General
06.2001 - 1 1
- Generate administrative correspondence, i.e
- Letters, memos, messages, Invitational Travel Authorizations and VISA referral documentation
- Arrange lodging and transportation for official visitors
- Provide general assistance to seniors.
Education
International Trainer in Direct Selling Industry (International Trainer ID Card) - English
(Speaking, Reading & Writing)
Diploma - Accounting
12.2011 - 07.2013
GPA: 3.5
Diploma - Business Studies – Computer information system
Skills
More than 11 years in different works as Executive Secretary, Assistant Buyer, Team Leader, Assistant Recruitment officer and Office Managing Experience with a very good technical background and marketing qualification
undefinedCertification
Achieving Goals and Delivering Result
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Executive Secretary - The Privat Office Of H.H. Sheikh Dr. Sultan Bin Khalifa Bin Zayed Al Nahyan
11.2022 - Current
ECT) Emirates College of
Technology - Diploma, Accounting
12.2011 - 07.2013
Assistant Buyer - ESNAAD Company/ADNOC Group
01.2007 - 07.2013
Secretary - ESNAAD Company/ADNOC Group
08.2006 - 1 1
Team Leader - Abu Dhabi Islamic Bank
03.2005 - 01.2006
Assistant Recruitment officer - Al Rahba Hospital
06.2003 - 1 1
Personal Assistant Secretary - Al Sheba Saeed Al Hamily Group; of Est, Firas General
06.2001 - 1 1
- International Trainer in Direct Selling Industry (International Trainer ID Card), English
ECT) Emirates College of Technology - Diploma, Business Studies – Computer information system
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