Summary
Overview
Work history
Education
Skills
Languages
Timeline
Generic

Yusra Al-Kathiri

Abu Dhabi,United Arab Emirates

Summary

Accomplished professional with extensive expertise in supply chain management and procurement software, adept at budgeting and financial planning to drive efficiency improvements. Proven track record in implementing health and safety policies, coordinating cross-functional teams, and enhancing operational processes through effective training and development. Skilled in contract administration, asset management, and project coordination, with a strong focus on order processing and stock replenishment. Committed to fostering team building and task delegation to achieve organisational goals.

Overview

13
13
years of professional experience
4050
4050
years of post-secondary education

Work history

Commercial operations specialist

Werfen
Dubai
12.2021 - Current
  • Coordinated logistics activities, ensuring prompt delivery of goods.
  • Streamlined operational procedures for improved efficiency.
  • Orchestrated process improvements, enhancing productivity.
  • Conducted thorough market research to inform business strategies.
  • Constantly updated knowledge of relevant legislations, maintaining impeccable standards.
  • Ensured compliance with industry regulations by enforcing strict protocols.
  • Liaised with suppliers and vendors for better contract negotiations.
  • Maintained communication between departments to ensure smooth operations.
  • Assisted in inventory control, reducing stock discrepancies.
  • Managed and coordinated project tasks to meet deadlines.
  • Partnered with HR to recruit high-performing operations staff.
  • Mitigated operational risks by implementing proactive measures and addressing potential issues promptly.
  • Managed inventory and vendor procurement, optimising supply chain efficiency and cost-effectiveness.
  • Explored new market sources to diversify procurement options and enhance supply chain resilience.
  • Provided detailed feedback on operational processes, contributing to continuous improvement initiatives.
  • Collaborated with internal teams to streamline cross-functional operations.
  • Coordinated logistics for smooth operation of daily tasks, optimising workflow.
  • Coordinated meetings and briefings for operational updates.
  • Drafted contracts and purchase orders for team.
  • Drafted documents and reports for management review.
  • Organised master calendar of appointments, operational targets and projects.
  • Coordinated events by managing budget, logistics and event support.
  • Scheduled meetings, conferences and appointments.
  • Organized, planned, and executed international scientific seminars in multiple locations around the world.
  • Managed logistics, including speaker coordination, venue selection, and scheduling for global audiences.
  • Developed seminar content and collaborated with international experts to ensure successful and impactful events.
  • Developed excellent product knowledge through continuous learning about new technological advancements.
  • Retained knowledge of competitor activity to improve comparison of current products and services.
  • Coordinated with sales team to provide comprehensive product knowledge and after-sales advice.
  • Strengthened product knowledge for better sales performance.
  • Developed strong relationships with customers through excellent communication skills and product knowledge.
  • Demonstrated extensive product knowledge for informed customer recommendations.

Executive Assistant to the Chairman and the directors

Petroleum Integrated Consultancy Services
10.2019 - 05.2025
  • Provide assistance relating to office operations and established policies and procedures.
  • Interacts and establishes networking relationships with outside customers/high-level executives/administrative assistants in a professional manner.
  • Create and maintain status tracking reports. May assist the manager in presenting project information.
  • Creates and conducts surveys and provides organized reports to leaders (may provide recommendations for leader consideration when presenting survey results)
  • Manage conflicting scheduling and project priorities and provide visibility and advice on time management.
  • Coordinate, create, edit and assemble slides for presentations and provides assistance with collecting and effectively presenting executive-level information.
  • Resolve routine conflicts.
  • Prepare Arabic formal letters.
  • Follow up and track work flow and provide needed support to various projects.

PR and communication services

Writing Society U.A.E (Initiative)
01.2018 - 01.2021
  • Write a variety of different content to support communications and to prepare for the writing sessions.
  • Monitor analytics and create reports detailing the successes and failures of communications campaigns and strategies.
  • Stay up to date on industry trends and make recommendations for adjustments to communications strategies and practices.
  • Respond to media inquiries and maintain relationships with journalists and other members of the press.
  • Plan press conferences and other events to help keep the initiative top of mind.
  • Coordinate volunteers, support staff, vendors and more to support the events.

Administrative Assistant

Horizon Representation Of Companies L.L.C
05.2014 - 10.2019
  • Resolve routine conflicts.
  • Follow up and track work flow and provide needed support to various projects.
  • Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
  • Schedule and coordinate meetings, and appointments for executive management.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Making travel arrangements for executive management.
  • Coordinate daily calendars of senior managers.
  • Plan appointments and events.
  • Acting as point of contact between executives and employees/clients.
  • Create regular reports and update internal databases.
  • Respond promptly to managers' queries.
  • Facilitate internal and external communication.
  • Transcribe and write minutes of meeting.
  • Managed travel itineraries.

Office Administrator

Abu Dhabi Gas Liquefaction Company/Integrated Gas Development Project Department
11.2013 - 03.2014
  • Issuing all weekly flash reports.
  • Arranging and coordinate personnel appraisals.
  • Preparing all LOAs and Duty Exemptions and follow up.
  • Follow up with various departments and division for any pending issue.
  • Raise all promotions requests, transfers and terminations of staff.
  • Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
  • Maintain electronic and hard copy filing system.
  • Open, sort and distribute incoming correspondence.
  • Perform data entry.
  • Schedule and coordinate meetings, appointments and travel arrangements for Managers and staff.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Performing office duties that include ordering supplies and managing records database.
  • Translating correspondences from English to Arabic.
  • Coordinate daily calendars of senior managers.
  • Create regular reports and update internal databases.
  • Respond promptly to managers' queries.
  • Facilitate internal communication (e.g. Coordinate with ADNOC and ARAMCO and start registration process for international companies that Horizon represent).
  • Transcribe and write minutes of meeting.
  • Support project department by preparing Gantt chart and other documents needed for current projects.
  • Coordinating with department of economic in order to register and open new companies.
  • Preparing financial documents such as invoices, bills, and accounts payable and receivable.
  • Updating company's Opportunities Funnel sheet.
  • Prepare and raise purchase orders.
  • Coordinate with contractors sponsors for mobilization renewal and any other issues.
  • Review of safety stock for any adjustment to avoid stock nil situation.
  • Releasing any urgent PRs.
  • Raise all recruitment requests for new position and follow up with HR.
  • Drafted professional business memos, letters and marketing copy to support business objectives and growth.
  • Performed general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff and greeting visitors.
  • Facilitated day-to-day operations, including staff recruitment, public relations and business development.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Drove customer feedback to deliver information to management for corrective action.

Office Administrator

Abu Dhabi Gas Liquefaction Company
01.2013 - 11.2013
  • Preparing Department Weekly report.
  • Preparing Corporate Monthly Performance Report.
  • Preparing Department monthly report.
  • Schedule and co-ordinate meetings, appointment.
  • Writing minutes of meeting.
  • Making schedule for all Materials Management Department team on weekly and monthly basis.
  • Provide any assistant needed by Head of Materials Management & Materials Management Department staff.
  • Sending SAP electronic PFD1 to site users system.
  • Generating SAP reports for following: Released and Unreleased Purchase Requisition (PR-Stage).
  • Purchase Requisition not converted to Request for Quotation (RFQ-Stage).
  • Request for Quotation not converted to Purchase Order (PO-Stage).
  • Monitoring stock position of Chemicals, Oil, Gases on weekly basis for replenishment.
  • Generate percentage of achievement based on Service Level Agreement between purchasing & materials management and materials management & maintenance.
  • Review of safety stock for any adjustment to avoid stock nil situations.
  • Releasing any urgent PRs.
  • Provide support service to warehouse.
  • Maintaining of Personnel Files.
  • Filing of correspondence and documents.
  • Scans documents and sends e-mails on behalf of supervisor as directed.
  • Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.
  • Verified documents and associated records to catch and resolve discrepancies.
  • Processed financial documents including contracts, expense reports and invoices.
  • Responded to telephone inquiries from clients, vendors and members of public.
  • Developed and implemented record management procedures.
  • Scheduled and confirmed appointments for entire management team.
  • Served as central point of contact for all outside vendors needing to gain access to building.
  • Exceeded specific team goals by partnering with staff to share and implement best practices.

Office Administrator

Abu Dhabi Gas Liquefaction Company/ Integrated Gas Development Project Department
06.2012 - 12.2012
  • Preparing all LOAs and Duty Exemptions and follow up.
  • Yearly renew all access cards, optima cards and security passes.
  • Performs other related duties, such as sorting and distributing mail, operating photocopying machine, compiling data as directed, etc.
  • Weekly flights booking and accommodation for department's personnel.
  • Preparing Organization Charts and presentations.
  • Ensures effective communication flow with departments and inter-departmental.
  • Screen phone calls.
  • Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.
  • Register invoices in system.
  • Preparing presentations.
  • Recorded meeting minutes for documentation purposes.
  • Helped senior clerical staff complete daily workloads.
  • Coordinated all department functions for team of 55 employees.
  • Maintained all office files, both electronic and hard copies.
  • Elevated customer satisfaction ratings by resolving issues for speedy resolution.
  • Prevented scheduling errors by demonstrating strong attention to detail while managing daily calendar and creating weekly or monthly reports and presentations.
  • Streamlined operations by organising files and documents to implement improved workflow and organisation.

Education

Bachelor of Business Administration - Accounting , Minor BBA

Al khawarizmin International college
Abu Dhabi

MBA - Marketing

American University in Dubai
Dubai

Skills

  • Supply chain understanding
  • Procurement software knowledge
  • Budgeting and financial planning
  • Efficiency improvement
  • Training and Development
  • Order processing
  • Health and safety policies implementation
  • Stock replenishment
  • Cross-functional team coordination
  • Team building coordination
  • Task delegation
  • Contract administration
  • Asset Management
  • Process development
  • Operations research
  • Staff training coordination
  • Microsoft Office proficiency
  • Project coordination

Languages

Arabic
Native
English
Fluent

Timeline

Commercial operations specialist

Werfen
12.2021 - Current

Executive Assistant to the Chairman and the directors

Petroleum Integrated Consultancy Services
10.2019 - 05.2025

PR and communication services

Writing Society U.A.E (Initiative)
01.2018 - 01.2021

Administrative Assistant

Horizon Representation Of Companies L.L.C
05.2014 - 10.2019

Office Administrator

Abu Dhabi Gas Liquefaction Company/Integrated Gas Development Project Department
11.2013 - 03.2014

Office Administrator

Abu Dhabi Gas Liquefaction Company
01.2013 - 11.2013

Office Administrator

Abu Dhabi Gas Liquefaction Company/ Integrated Gas Development Project Department
06.2012 - 12.2012

Bachelor of Business Administration - Accounting , Minor BBA

Al khawarizmin International college

MBA - Marketing

American University in Dubai

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Yusra Al-Kathiri