ZAREEN NYAMBURA CHEGE
Dubai,UAE
Summary
Expert in procurement and strategic sourcing with a strong track record of successful negotiations. Maintains high accuracy and attention to detail in fast-paced environments, consistently meeting tight deadlines. Builds and nurtures collaborative relationships with internal teams and external stakeholders to drive strategic alignment. Communicates effectively across diverse teams, demonstrating professionalism and cultural sensitivity.
Overview
16
16
years of professional experience
1
1
Certification
Work history
Procurement Officer
ICBA (International Center for Biosaline Agriculture)
Dubai
11.2022 - 12.2025
- Managing sourcing strategies, evaluating vendor proposals, and coordinating shipping and delivery timelines.
- Evaluating vendor proposals, conducting risk assessments and supporting KPI development to monitor supplier performance.
- Maintaining accurate records and ensure procurement continuity, which includes timely processing.
- Liaising with vendors to coordinate shipping schedules and delivery timelines.
- Coordinating delivery timelines and managing vendor relationships, handling international logistics, customs clearance, and global supply chain coordination.
- Analyzing supply markets and identifying opportunities, which includes supplier development.
- Reviewing and processing supplier contracts and maintaining supplier records.
- Supporting KPI development and preparing procurement reports for senior management.
- Assisting finance with supplier invoice reconciliation and sorting out any discrepancies.
- Maintaining accurate records and supporting reporting, which aligns with tracking open POs and KPIs.
- Developed supplier performance evaluation program for improved service quality.
- Participated in international trade shows to identify potential suppliers.
- Implemented new procurement strategies, enhancing overall business performance.
- Coordinated purchase orders with internal teams for seamless operations.
- Implemented innovative solutions for efficient inventory management.
- Streamlined procurement processes for increased efficiency.
- Streamlined communication between department and suppliers for smoother transactions.
- Identified cost reduction opportunities by conducting market research.
- Managed supplier relationships to enhance strategic alliances.
- Optimized product selection process to meet organizational needs.
- Established long term partnerships with reliable vendors, ensuring consistent supply.
- Collaborated cross-functionally to ensure alignment of procurement activities.
- Reduced risk in supply chain through diligent vendor management.
- Conducted frequent price comparisons amongst vendors for optimal value.
- Maintained accurate records of purchases and pricing, ensuring transparency.
- Resolved disputes with vendors quickly, maintaining good working relationships.
- Ensured compliance with company policies by conducting regular audits.
- Worked with department heads to determine requirements for procurement activities.
Procurement Assistant
ICBA (International Center for Biosaline Agriculture)
Dubai
11.2018 - 11.2022
- Supported procurement operations ensuring compliance with donor and internal procurement policies.
- Assisted in preparing RFQs, tender documents, and bid evaluations to support transparent and competitive sourcing.
- Coordinated vendor onboarding and maintained up-to-date supplier database to ensure reliable sourcing.
- Processed purchase orders and tracked deliveries, ensuring timely and cost-effective procurement of goods and services.
- Handled logistics involving international shipments and purchases.
- Maintained accurate procurement records and supported audit and reporting requirements.
- Liaised with internal departments to gather procurement needs and provide regular updates on order status.
- Assisted in budget management by monitoring spending against set limits.
- Enhanced procurement processes with implementation of new, cost-effective strategies.
- Maintained updated records of purchased products, deliveries and invoices for transparency.
- Conducted market research for identification of potential suppliers and vendors.
- Coordinated cross-functionally within organization to understand specific departmental needs.
- Facilitated smooth functioning of purchasing department through efficient administrative support.
- Contributed to risk management efforts in supply chain through diligent vendor assessment.
- Optimized material flow through regular review of inventory levels.
Purchasing Assistant / Logistics and Sales Coordinator
IPS TRADE FZE
Jebel Ali Freezone, Dubai
04.2015 - 05.2018
- Coordinating Sales Team by managing schedules, filing important documents and communicating relevant information.
- Responding to and prioritizing complaints from customers and giving after-sales report when required.
- Managing freight forwarders and clearance agents, handling negotiations related to rates and payment terms.
- Updating clients regularly once purchase order is processed up until delivery of requested items.
- Monitoring warehousing and distribution activities related to receipt, transfer, storage, inventory and delivery of products.
- Maintaining and updating vendor files, ensuring quality and effective sourcing considering costs.
- Handling and processing of all Purchase orders with accuracy while considering timelines.
- Arranging travel and accommodation for Senior Management during official travel.
- Ensuring all international shipping documents are received on time and handed over to clearing team (BOE, COO, Invoices)
- Organizing events, exhibitions and conferences on behalf of sales department.
- Ensuring meetings and related functions are executed to exceed client’s expectations.
- Providing guidance on shipping matters such as packing, containerization, mode of shipment, routing, etc. enabling correct instructions in purchase orders by Procurement and cost-effective delivery.
- Streamlined purchasing process by liaising effectively with suppliers.
- Assisted in product sourcing for competitive pricing and quality.
- Managed supplier relationships for improved service delivery.
- Verified order details to eliminate discrepancies and mistakes.
- Supported budgeting process by providing data on anticipated purchases.
- Monitored stock levels, preventing inventory shortages.
- Monitored market trends for better negotiation of prices and terms.
- Checked invoices against purchase orders, preventing financial discrepancies.
- Participated in vendor meetings to understand new product offerings better.
- Resolved purchase-related queries swiftly to maintain vendor satisfaction.
- Achieved cost savings with careful negotiation of contracts.
- Maintained accurate supplier records using database management systems.
- Analysed supply chain performance, identifying areas for improvement.
- Updated procurement policies and procedures regularly for operational efficiency.
- Negotiated contract terms and awarded supplier contracts to achieve optimum business profits.
- Managed tender process, interviewing and comparing bids to maximize contract terms.
Receptionist / Customer Service Agent
IFA HOTEL & RESORTS
Palm Jumeirah, Dubai
11.2012 - 02.2015
- Responsible for welcoming guests and accurately doing checking in and out.
- Running daily report, check reservations for accuracy.
- Handling of reservations over phone and in person.
- Tasked with ensuring security and safety of residents by safekeeping confidential residents’ records.
- Liaising with security department when logging in and out of visitors coming to premises.
- Coordinating with security department during Fire Evacuation drill.
- Advising guests on protocols during fire alarms and voice over alerts.
- Handling of telephone switchboard, answering incoming calls and transferring calls to necessary department.
- Managing daily and weekly appointments of housekeeping and maintenance teams.
- Upheld confidentiality with sensitive information handling procedures.
- Prepared meeting rooms before and after use, maintaining neat appearance at all times.
- Exhibited excellent multitasking skills by balancing various responsibilities simultaneously without compromising efficiency or quality of work output.
- Utilized multi-line telephone system to manage incoming calls effectively.
- Served as initial point of contact for guests; providing warm greetings and helpful assistance upon arrival.
- Facilitated prompt issue resolution through careful tracking of complaints until were fully addressed.
- Provided valuable support during busy periods, contributing to successful operation under high pressure.
- Assisted with administrative tasks, improving overall functionality of office.
- Coordinated office supplies orders to keep necessary materials available at all times.
- Managed phone calls, resulting in effective communication flow within company.
- Completed data entry tasks whilst adhering to strict deadlines.
- Utilized multi-line telephone system to manage incoming calls effectively.
- Enhanced customer satisfaction by efficiently managing all front desk enquiries.
- Prepared meeting rooms before and after use, maintaining neat appearance at all times.
- Handled appointment scheduling to ensure smooth daily operations.
Sales Merchandiser
GOLD CROWN BEVERAGES
Nairobi
05.2010 - 06.2012
- Utilizing market data such as sales and trends to improve placement and retail support.
- Coordinating promotions of company’s products and training new staff on promotional activities.
- Merchandising and Retail Support for key customer accounts, as directed by Sales Manager.
- Developing business relationships at store, wholesale and manufacturer level.
- Communicating with Regional Sales Manager regarding any sales issues.
- Maintaining store shelves by observing displays of company products; removing damaged or freshness-dated products; tidying store shelves; providing optimum display of products
- Maintaining inventory by restocking shelves with product from inventory; observing inventory levels; prompting store management to reorder when levels appear low; arranging for return and credit for damaged products
- Monitored competitor activity, developed effective counter-strategies in response.
- Negotiated excellent shelf spaces for products to maximize exposure and potential sales growth.
- Facilitated communication between head office and retail outlets; ensured consistent understanding of company policies across all parties involved.
- Analyzed sales figures, implemented strategies to improve underperforming areas.
- Travelled extensively between different retail locations to ensure consistent brand representation.
- Resolved any issues regarding product pricing or placement promptly, improved customer satisfaction levels in-store.
- Liaised closely with suppliers; maintained good working relationships for smooth business operations.
- Identified potential opportunities for new business whilst servicing existing client accounts.
- Collaborated with sales team, developed strategies that drove increase in overall revenue.
- Produced attractive signage for products, offers and sales promotions.
- Analyzed sales to identify top-performing products.
- Oversaw clear, accurate pricing for outgoing stock.
- Processed and priced new items to optimize customer interest.
- Processed and priced new items to optimize customer interest.
- Enhanced target sales, buying margins and gross profit margins.
- Analysed sales figures, implemented strategies to improve underperforming areas.
Education
Some College (No Degree) - Purchasing and Supply Management
Institute of Commercial Management (ICM)
Nairobi06.2012
Diploma of Education - Procurement & Supply
Chartered Institute of Procurement & Supply (CIPS)
Dubai 07.2024 -
Skills
- Ethical sourcing understanding
- Certified purchasing manager certification
- Purchasing software operation
- Supply chain understanding
- Tendering expertise
- Ethical sourcing standards
- Contract management
- Strategic sourcing
- Contracts development
- Contract negotiation
- RFQ preparation
- Tendering process understanding
Certification
- CIPS Level 4 – Modules completed and passed.
- L4M4 - Ethical and Responsible Sourcing
- L4M5 - Commercial Negotiation
- L4M6 - Supplier Relationships
- L4M7 - Whole Life Asset Management
- L4M2 - Defining Business Need
- Certified Purchasing Professional (CPP) - American Purchasing Society
- Certified Purchasing Professional & Manager (CPPM) - American Purchasing Society
- Commercial Contracts Manager (CICCM) - International Purchasing and Supply Chain Management Institute (IPSCMI)
REFERENCE:
- Perry, Spruit, General Manager, +971 50 454 2892, IPS TRADE FZE
- Adel, Al Jassmi, Manager – Fuel Procurement, +971 50 564 4221, Emarat
Timeline
Diploma of Education - Procurement & Supply
Chartered Institute of Procurement & Supply (CIPS)
07.2024 -
Procurement Officer
ICBA (International Center for Biosaline Agriculture)
11.2022 - 12.2025
Procurement Assistant
ICBA (International Center for Biosaline Agriculture)
11.2018 - 11.2022
Purchasing Assistant / Logistics and Sales Coordinator
IPS TRADE FZE
04.2015 - 05.2018
Receptionist / Customer Service Agent
IFA HOTEL & RESORTS
11.2012 - 02.2015
Sales Merchandiser
GOLD CROWN BEVERAGES
05.2010 - 06.2012
Some College (No Degree) - Purchasing and Supply Management
Institute of Commercial Management (ICM)