Zarina Ali
Dubai , ,Warsan
Summary
A position where my professional expertise and knowledge procured through several years can be best applied for the growth of this esteemed organization as well as my career. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. The willingness to take on added responsibilities to meet team goals.
Overview
14
14
years of professional experience
Work History
Personal Assistant (Permanent)
Dubai Electricity And Water Authority, Emirates Monitoring Center, H Power Station
10.2012 - Current
- Creating Travel requests and booking Air tickets, Vehicle Arrangement, Dealing with company related software’s
- Answered phone calls and addressed questions and concerns for the smooth working environment.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Provided general administrative support including scheduling meetings and managing documentation.
- Maintained confidentiality and discretion while handling sensitive information relevant to company operations.
- Coordinated events and functions with attention to detail ensuring successful execution.
- Communicated with internal departments, vendors and contractors to discuss schedules, project requirements and upcoming appointments.
- Documented and distributed meeting notes to identify, analyze, and improve workflows.
- Managed complex calendar coordination across multiple time zones for seamless meeting scheduling.
- Maintained and organized all shared drives, documents and spreadsheets in Google Workspace.
- Managed travel arrangements including flights, accommodations, and itineraries for smooth business trips.
- Monitored expenses closely, maintaining an organized filing system for easy access to financial records.
- Experienced with productivity tools such as Zoom, Google Docs and Sheets, Teams, etc
- Participated in team meetings and staff training sessions.
- Generating metered data reports, Creating shift scheduled for engineers, Working in SAP environment.
Secretary (Temporary for One Year)
Dubai Electricity And Water Authority, Head Office
02.2011 - 06.2012
- Reporting to C.F.O in Finance Department.
- Attending phone calls, Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Customer care handling, Generating metered data reports, Creating shift scheduled for engineers,
- Working in SAP environment,
- Handled daily scheduling tasks and provided administrative support for entire department.
- Entered data into system and updated employee contacts with information to keep records current.
- Maintained electronic filing systems and categorized documents.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
- Drafted agendas, recorded minutes and generated documents to facilitate meetings.
- Assisted in event planning and execution for company functions such as conferences, workshops, or social gatherings.
- Utilized advanced software programs for data entry tasks that increased accuracy while minimizing errors.
- Coordinating travel arrangements for the managers, senior staff, ensuring smooth business trips with minimal disruptions.
- Assisted coworkers and staff members with special tasks on daily basis.
Secretary Cum Receptionist
BuildMax-Contracting L.L.C
01.2010 - 11.2010
- Attending phone calls.
- Scheduled appointments and conducted follow-up calls to clients..
- Handled daily scheduling tasks and provided administrative support for entire department.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Entered data into system and updated customer contacts with information to keep records current.
- Maintained electronic filing systems and categorized documents.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
- Provided exceptional customer service by promptly addressing inquiries and resolving issues professionally.
- Drafted agendas, recorded minutes and generated documents to facilitate meetings.
- Assisted in event planning and execution for company functions such as conferences, workshops, or social gatherings.
Education
Bachelor of Science - Computer Science
Bharathiar University
Tamil Nadu05.2004
Skills
Effective team player
Computer Applications
MS Office
Certified Certificate in Arabic speaking- Level one
Certified Certificate in Executive PA
Strong Communication Skills
Knowledge And Skills
- A positive attitude towards making changes where necessary to improve performance
- Ability to maintain a high level of accuracy in preparing and entering information
- Excellent interpersonal skills
- Analytical and problem-solving skills
- Decision making skills
- Effective verbal and listening communications skills
- Attention to detail and high level of accuracy
- Effective written communications skills
- Excellent skills in customer handling, problem solving, negotiation.
Uae Driving License
Available
Personal Information
- Passport Number: S5821007
- Passport Place Of Issue: Dubai, U.A.E
- Date of Birth: 08/01/82
- Gender: Female
- Nationality: Indian
- Marital Status: Married
Date Of Issue
05/30/18
Expiry Date
05/29/28
Disclaimer
I hereby declare that all the above-furnished data are true and correct to the best of my knowledge and belief.
Languages
English
Bilingual or Proficient (C2)
Malayalam
Bilingual or Proficient (C2)
Arabic
Upper intermediate (B2)
Hindi
Bilingual or Proficient (C2)
Timeline
Personal Assistant (Permanent)
Dubai Electricity And Water Authority, Emirates Monitoring Center, H Power Station
10.2012 - Current
Secretary (Temporary for One Year)
Dubai Electricity And Water Authority, Head Office
02.2011 - 06.2012
Secretary Cum Receptionist
BuildMax-Contracting L.L.C
01.2010 - 11.2010
Bachelor of Science - Computer Science
Bharathiar University
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