AHMED HUSSAIN HASHMI
Dubai
Summary
Detail‑oriented administrative and operations professional with 20+ years of experience supporting senior management, coordinating office activities, managing documentation, and ensuring smooth day‑to‑day operations across corporate, trading, automotive, and supply chain environments. Strong background in scheduling, communication handling, travel coordination, reporting, and cross‑functional support. Known for exceptional organisation, professionalism, and the ability to manage multiple priorities with accuracy and confidentiality. Based in the UAE with valid residency.
Overview
28
28
years of professional experience
Work History
Project Manager / Administrative & Operations Coordinator
Window Land Glass & Aluminium Contracting LLC
Dubai
05.2025 - Current
- Provide administrative support to senior management including scheduling, documentation, and communication handling.
- Manage calendars, organise meetings, prepare agendas, and coordinate internal/external appointments.
- Prepare weekly reports, progress updates, presentations, and formatted documents for management review.
- Maintain organised filing systems, project documentation, and approval records.
- Handle correspondence including emails, calls, meeting coordination, and follow‑ups.
- Support procurement and expense tracking through purchase requests, vendor coordination, and logistics planning.
- Arrange site visits, manage visitor coordination, and ensure smooth office and project operations.
- Assist with ad‑hoc administrative tasks and cross‑departmental support as required.
Manager of Sales / Administrative Support
Burj Al Madina Trading LLC
Dubai
01.2023 - 02.2025
- Supported management with scheduling, communication, and documentation for sales operations.
- Prepared reports, proposals, and product documentation for internal and client use.
- Coordinated meetings, client appointments, and follow‑ups to ensure smooth workflow.
- Maintained organised records, sales files, and communication logs.
- Project‑based
Operations Manager
JDM Trading FZCo
Sharjah
10.2022 - 01.2025
- Managed administrative tasks including documentation, logistics coordination, and communication with global partners.
- Prepared export files, inspection reports, and operational summaries.
- Scheduled meetings, coordinated with internal teams, and maintained organised operational records.
- Handled correspondence with suppliers, customers, and logistics providers.
Senior Manager – Trade & Marketing
Emirates Autos
Pakistan
01.2017 - 01.2022
- Oversaw administrative functions including reporting, documentation, and communication for trade operations.
- Prepared presentations, market reports, and internal documentation for senior leadership.
- Coordinated meetings, training sessions, and team schedules.
- Maintained organised filing systems and confidential business records.
International Business Specialist
Emirates Food Industries
Pakistan
01.2013 - 01.2022
- Managed export documentation, correspondence, and communication with international clients.
- Prepared reports, shipment files, and compliance documents.
- Coordinated travel, meetings, and participation in global exhibitions.
- Maintained accurate filing systems and supported procurement and logistics teams administratively.
Body Shop Manager / Administrative Lead
Emirates Autos
Pakistan
01.2013 - 01.2016
- Handled administrative operations including scheduling, reporting, and documentation for workshop activities.
- Managed communication with government clients, vendors, and internal teams.
- Maintained records, quality documentation, and ISO‑related files.
Business Development & Procurement Manager
Pakistan Rice Complex
Pakistan
01.2009 - 01.2013
- Managed procurement documentation, contract files, and communication with suppliers and government bodies.
- Prepared reports, presentations, and business development documents.
- Coordinated travel, meetings, and participation in international exhibitions.
Factory Manager
Pakistan Rice Complex
Pakistan
01.1998 - 01.2008
- Oversaw administrative and operational documentation for factory operations.
- Maintained ISO and HACCP records, production reports, and procurement files.
- Coordinated meetings, schedules, and communication between engineering and management teams.
Education
Digital Marketing
Online
01-2026
Certified AI Prompter - Artificial Intelligence
Govt Of Dubai sponsored
01-2025
Project Management Certification -
Project Management Institute (PMI)
01.2025
Bachelor of Engineering - Information Technology
Hamdard University
01.2002
Skills
- Administrative and office support
- Calendar and meeting management
- Document preparation and reporting
- Email communication
- Travel coordination
- Filing systems management
- Microsoft Office Suite proficiency
- Expense tracking and procurement
- Office logistics coordination
- Team support and engagement
- Time management skills
- Confidential information handling
- ERP and inventory management
- Digital documentation and reporting
- ISO 9001 and HACCP compliance
- Logistics coordination expertise
- Automobile service advising
- Fault diagnosis in automobiles
- Automobile estimation skills
Languages
English
Master or proficient
C2
Urdu
Master or proficient
C2
Arabic
Beginner
A1
Websites, Portfolios and Profiles
linkedin.com/in/ahmedhashmi737
Valid UAE work visa
- with NOC from employer
- active wps
Timeline
Project Manager / Administrative & Operations Coordinator
Window Land Glass & Aluminium Contracting LLC
05.2025 - Current
Manager of Sales / Administrative Support
Burj Al Madina Trading LLC
01.2023 - 02.2025
Operations Manager
JDM Trading FZCo
10.2022 - 01.2025
Senior Manager – Trade & Marketing
Emirates Autos
01.2017 - 01.2022
International Business Specialist
Emirates Food Industries
01.2013 - 01.2022
Body Shop Manager / Administrative Lead
Emirates Autos
01.2013 - 01.2016
Business Development & Procurement Manager
Pakistan Rice Complex
01.2009 - 01.2013
Factory Manager
Pakistan Rice Complex
01.1998 - 01.2008
Digital Marketing
Online
Certified AI Prompter - Artificial Intelligence
Govt Of Dubai sponsored
Project Management Certification -
Project Management Institute (PMI)
Bachelor of Engineering - Information Technology
Hamdard University