ANN CRISTEL M. DE GUIA
Casareal, Pakil, Laguna,Philippines
Summary
Background in clerical and secretarial roles with proven knowledge and skills, contributing to efficient office operations. Professional Secretary with over 6 years of experience managing daily administrative support tasks and operations in Construction and Trading industry. Well-organized, quick learner committed to delivering high-quality results. Adaptable and versatile worker providing excellent customer service within dynamic environments.
Overview
8
8
years of professional experience
Work History
SECRETARY
Faisal Jassim Trading Co, L.L.C
Dubai
06.2021 - 05.2022
- Handling calls and enquiries
- Preparing quotations, sales order, budget sheets, delivery notes and invoice through ORION system
- Making costing for the price table received from suppliers
- Sending mails and coordinating with all the customers and suppliers with regards to valves products
- Arranging and following up material deliveries
- Coordinating with logistics department for material shipping
- Manage and maintain good relationship with clients and suppliers
- Preparing submittals, test certificates, data sheets and COO for the said orders
- Coordinating with the site Engineer and foreman with regards to their material requirements
- Track and maintain goods and material deliveries.
SECRETARY
QA Construct Contracting LLC
Opal, Dubai
12.2014 - 02.2019
- Answering and directing phone calls to relevant staff
- Processing visa and insurance for the company staff
- Filing documents, as well as entering data and maintaining databases
- Directing internal and external calls, emails and faxes to designated departments
- Arranging and scheduling appointments, meetings and events
- Monitoring office supplies and ordering replacements
- Sending enquiries and preparing purchase orders to our suppliers
- Following up all materials delivery from our suppliers
- Preparing quotations and invoices
- Preparing documents for renewing and validating government licenses and tenancy contracts
- Assisting with copying, scanning, faxing, emailing, note-taking and travel bookings
- Preparing facilities and arranging refreshments for events if required.
RECEPTIONIST
Baba Travel & Tourism LLC, Qusais III
Twin, Dubai
05.2014 - 11.2014
- Handling incoming calls, relay messages and supplies information to callers
- Greet clients and visitors with a positive, helpful attitude
- Assisting with a variety of administrative task including copying, faxing, taking notes and making travel plans
- Preparing meeting and training rooms
- Sorting and distributing mail
- Provide excellent customer service
- Scheduling appointments.
Education
High School Diploma -
Kabulusan National High School
Philippines /2002 - /2006
INNOVATIVE COMPUTER INSTITUTE
Philippines /2006 -
Skills
- Computer Skills
- Excel proficiency
- Orion System and Document Management System
- Office supply management
- Communication Skills
- Paper and electronic filing
- Good in Oral and Written Communication
- Filing experience
- Letter writing
Languages
English
Intermediate
Timeline
SECRETARY
Faisal Jassim Trading Co, L.L.C
06.2021 - 05.2022
SECRETARY
QA Construct Contracting LLC
12.2014 - 02.2019
RECEPTIONIST
Baba Travel & Tourism LLC, Qusais III
05.2014 - 11.2014
High School Diploma -
Kabulusan National High School
/2002 - /2006
INNOVATIVE COMPUTER INSTITUTE
/2006 -
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