Hi, I’m
Lemya Zribi
Senior Executive Assistant
Dubai
Websites
Summary
I possess extensive experience in providing administrative support to executives and senior management teams. As part of my role, I manage their schedules, coordinate their meetings and travel arrangements, handle their inbox, prepare reports and presentations and act as their gatekeeper. My proficiency in various office software and communication tools is excellent, and I can multitask efficiently in high-pressure environments. My strong communication and interpersonal skills enable me to interact effectively with colleagues, clients, and stakeholders at all levels. My experience has equipped me with the necessary skills to ensure seamless operations and provide crucial support to the executives I work with, which is vital to their success.
Skills
- Honest and Ethical
- Positive Attitude
- Team Player
- Professionalism
- Communication skills
- Willingness to Learn
- Good Time Management
- Works well under pressure
- Strong problem solver
- Self Starter
- Flexible and Adaptable
- Work Prioritization
- Collaboration
- Initiative
- MS Office suite
- Conf/Storage Teams
- Zoom
- Dropbox
- Concur
- Office equipment proficiency
- interpersonal skills
- active listener
- Meticulous attention to detail
- Effective problem solving
- Business Administration
- Expense Reporting
- Technical Support
- Office Management
- Interpersonal Communication
- Resourceful
Work History
SAPDubai, UAE
Senior Executive Assistant to Managing Director
01.2019 - Current
Job overview
- Management of complex calendar scheduling with focus on proper allocation of executive availability
- Responsible of travel arrangements for meetings and events
- Participating in orchestrating, event planning and execution
- Supervision of purchase activities (office material, business cards, 3rd Party purchase), including master data creation and administration, shopping carts creation, reporting and tracking on purchase orders
- Handling travel expenses and reimbursements
- Organization of office meetings including booking meeting rooms, video/call, confirming details with attendees in a timely manner
- Coordination of documentation for VISAS and liaison with Visa Agency Service.
SAPDubai, UAE
Executive Assistant to 4 Directors
01.2012 - 12.2018
Job overview
- Responsible for executive's appointment schedule by planning and scheduling meetings
- Reception of guests and customers by greeting them, in person or by phone; answering or directing inquiries
- Supervision of purchase order requests for payment to vendors in SAP system application for manager approval, reviewing for accuracy and confirming with accounting prior to processing
- Coordination of documentation for VISAS and liaison with Visa Agency Service
- Admin support for new starters into the team to include ordering of equipment and monitoring induction
- Management of Workflows and team vacation requests, purchase orders, internal orders, distribution lists.
Microsoft FranceParis, France
Executive Assistant in Marketing
10.2011 - 06.2012
Job overview
- Organization of marketing events
- Management of operation Marketing budgets
- Responsible of calendars, travel schedules and coordination meetings, ensuring compliance with administrative operations and procedure.
CISCO EMEAParis, France
Executive Assistant in Sales
01.2010 - 07.2011
Job overview
- Coordination of calendars by balancing priorities, strategic agendas requirements from core leadership teams
- Acting as first point of contact internally and externally for the executive filtering and directing communications, enquires as appropriate
- Management of selected departmental projects
- Working closely with Executive communication Managers, event planning team and human resources team on all projects associated to the General Manager.
Microsoft EMEAParis, France
Executive Assistant in Finance and Sales
01.2008 - 12.2009
Job overview
- Providing remote assistance from Paris for 2 key Directors, and managing the third locally
- Participation in preparing presentations, monthly reports and correspondence for team meetings
- Management of calendars, travel schedules and coordination of meetings, ensuring compliance with administrative operations policies and procedure.
CBREParis, France
Executive Assistant in Human Resources
01.2005 - 12.2007
Job overview
- Assisting the Human Resources Director: phoning, agenda, opening and dispatching the mail, organization of meetings, reports
- Assisting the recruitment team: treatment of applications, appointment making, managing the recruitment base of datum
- Follow-up of the reporting boards and Human Resources Commissions selection of files and organization of presentations.
French Tuesdays & Marc Rozier teamNew York City, USA
Office Management & Sales Assistant
01.2002 - 12.2004
Languages
English
French
Arabic
Spanish
Overview
22
years of professional experience
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