Mary Jane Navarrete
Sharjah
Summary
Motivated Administrator with 17 years of Administration and Support. Recognized for assessing operational needs and developing solutions to save costs, improve revenues, and drive customer satisfaction. Resourceful and well-organized with excellent leadership and team building record. Talented Administrator highly successful at motivating teams and streamlining operations. Analytical problem solver and persuasive communicator with talent for thinking outside box for creative solutions.
Overview
18
18
years of professional experience
Work History
Admin
Zaya Early Learning Center
12.2016 - Current
- To provide an efficient, welcoming and courteous reception service, and to promote a professional image of the school
- Liaise for all the government renewal contract for school such as Trade License, Ejari
- Collected, validated and distributed information to employees.
- Managed agendas and calendars, boosting productivity and improving organizational initiatives.
- Coordinating with the villa owner for all the maintenance job in the villa
- Applying and renewing for Labour card and visa for all the ELC staff
- To provide confidential, effective, efficient, and flexible administration support guided by the School Director Main activities As Day Nursery to be responsible to the nursery admin for providing reception, advice and customer care services for the nursery including dealing with general enquiries
- Assisting in carrying out nursery Health and Safety checks, ensuring rooms, outside play area etc
- Identifying and reporting building / security issues/concerns
- Collating and reviewing all information relating to the nursery ensuring accurate records are maintained, as required, by the school Director
- Dealing with routine financial aspects of the school (e.g
- Processing invoices, timesheets, expenses, reconcile petty cash, bank representative)
- Take new and amended bookings and keep waiting list system for new children
- Deal with parents' queries and changes to booking requirements, arrange visits for new parents
- Place orders for equipment and stationery following agreement from School Administrator As a member of her team
- To contribute to the overall priorities of the school, in particular to improve outcomes for students
- To develop proactive and preventative approaches
- Act as HR Coordinator of the school to the head office.
- Screened and transferred incoming calls, took down messages and transmitted information and documents to internal personnel.
- Aided colleagues, managers and customers through regular communication and assistance.
- Confirmed accurate completion of forms and reports for admission, transfer or discharge of each program participant.
- Oversaw successful planning and execution of staff meetings, parties and events.
- Assisted executive leaders in decision-making procedures by creating daily reports to advise leaders on corrective actions and process improvements.
- Reduced recordkeeping errors by precisely handling financial transactions, journal entries and accounts payable and receivable activities.
- Developed revisions for systems and procedures by evaluating operational practices and identifying improvement opportunities.
ROV Project Coordinator
Oceaneering International
10.2012 - 06.2016
- Co-ordination of personnel and material logistics movements to offshore/onshore locations
- Co-ordination of Crew rotation schedules
- Co-ordination and timely approval of Daily Status Reports for ROV Payroll and manual payroll notification
- Ensuring that OI Quality Policies and Procedures are adhered to Assisting
- Project Manager with ROV Project Operations and liaison with allocated
- ROV operational personnel
- Collation of system logs from offshore in preparation of preliminary invoices for ongoing and completed contracts on a monthly basis
- Liaison between Offshore and Oceaneering Technical
- Departments/Tooling Manager, regarding design and/or development of tooling/engineering for offshore projects
- Follow-up on QA/QC audit action items
- Ongoing update of all technical and support documentation
- Invoicing the client based on the contract and Ensuring customers are billed correctly for services offered.
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
- Carried out day-day-day duties accurately and efficiently.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Worked flexible hours; night, weekend, and holiday shifts.
- Performed duties in accordance with applicable standards, policies and regulatory guidelines to promote safe working environment.
- Maintained energy and enthusiasm in fast-paced environment.
- Proved successful working within tight deadlines and fast-paced atmosphere.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Offered friendly and efficient service to customers, handled challenging situations with ease.
- Developed and maintained courteous and effective working relationships.
- Maintained excellent attendance record, consistently arriving to work on time.
- Served customers and followed outlined steps of service.
- Identified issues, analyzed information and provided solutions to problems.
- Resolved problems, improved operations and provided exceptional service.
- Improved operations through consistent hard work and dedication.
- Exceeded goals through effective task prioritization and great work ethic.
- Participated in team-building activities to enhance working relationships.
- Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.
- Used coordination and planning skills to achieve results according to schedule.
- Actively listened to customers, handled concerns quickly and escalated major issues to supervisor.
Purchasing Officer
Alan Dick Middle East
05.2010 - 10.2012
- Purchasing of materials to meet the needs of the company
- Managing the sourcing of products to ensure the most cost-effective option is taken, ensuring company procedures are followed
- Targeting cost savings against
- Project estimates to increase profit margins
- Assists in the preparation of
- RFQ's and tenders to support a successful bid
- Liaising with production/project managers to support free flow of information
- Managing overseas suppliers to ensure cost effective solution is provided
- Responsible for the converting the Purchase Requisitions to LPO's using
- IFS System
- Coordinating with the local and international suppliers for the materials needed in the projects
- Maintaining the files (LPO's, Suppliers Records, Part numbers creation) for future reference.
- Maintained complete documentation and records of all purchasing activities.
- Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.
- Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability.
- Determined lowest possible cost, factoring in quality and reliability and negotiated favorable contracts.
- Reviewed proposals, qualified vendors and recommended optimal suppliers.
- Managed vendor purchase order dispatch, delivery and invoicing to set contractual guidelines and maintain budgetary regulations.
- Computed and created purchase orders in [System] to monitor stock levels, verify purchase requisitions and expedite customer orders.
- Standardized inventory quarterly reporting and analysis and instituted corrective action for close-outs and out-of-stock items to keep inventory records current.
- Tracked inventory shipments and prepared spreadsheets detailing item information.
- Reviewed order updates to identify best practices aligned with corporate goals.
- Administered project-based data entry assignments within [Software] database for accurate record-keeping.
- Collaborated with buyers for special events and seasonal promotions to maintain adequate product stock and drive sales.
- Implemented policies to reduce cost and eliminate waste.
- Improved inspection policies to increase quality of raw materials and finished goods.
- Adjusted procedures to maximize department effectiveness.
- Sourced vendors, built relationships and negotiated prices.
- Purchased new products and oversaw inventory stocking and availability.
- Coordinated paperwork, updated spreadsheets and maintained permanent records.
- Performed monthly reconciliation of open purchasing orders.
- Organized receipts, purchases and documentation of finished goods, packaging, materials and ingredients.
- Solved diverse supply chain problems involving numerous sources, logistics and scheduling factors.
- Progressed through various purchasing, warehousing and leadership roles.
- Worked with clients to resolve claim issues quickly and efficiently.
- Established clear lines of communication between business and clients.
- Received inbound phone calls from store managers and facility management associates, creating work orders and purchase orders to replace faulty or unsafe equipment or conditions.
- Contacted location managers and department supervisors to assess requirements.
- Assessed areas of service concern and developed improvement plans.
- Wrote standard operating procedures for department.
- Developed and initiated incentive and recognition programs for suppliers.
- Maximized operational effectiveness across territory.
- Devised and executed annual purchasing plans and contracts.
Administrative Assistant
Alan Dick Middle East
07.2008 - 05.2010
- Provide bidding support and, to the sales department
- Responsible for interpreting client requirements and compiling tender documents inclusive of both commercial & technical content
- Responsible for all the documents in the Supply Chain Department and interacting to the local and international suppliers
- Job Purpose for Inventory Clerk: Compiles and maintains records of quantity, type, and value of material, equipment, merchandise, or supplies stocked in establishment: Counts material, equipment, merchandise, or supplies in stock and posts totals to inventory records, manually or using computer
- Verifies clerical computations against physical count of stock and adjusts errors in computation or count or investigates and reports reasons for discrepancies
- Job Purpose for Admin Asst and Document Controller: Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
- Maintains and manages all important documents either for a particular project or whole organization and assures that it is easily accessible and stored
- Maintains and examines related files to release drawings, and engineering documents to manufacturing and other operating departments.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Handled client correspondence and tracked records to foster office efficiency.
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Coached new employees on administrative procedures, company policies and performance standards.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Processed invoices and expenses using QuickBooks to facilitate on-time payment.
- Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
- Arranged rapid office equipment repair and maintenance with vendors.
- Organized weekly staff meetings and logged minutes for corporate records.
- Monitored premises, screened visitors, updated logs and issued passes to maintain security.
- Maintained staff directory and company policy handbook for human resources department.
- Performed research to collect and record industry data.
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
- Created detailed expense reports and requests for capital expenditures.
Document Controller
Al Futtaim Bodycote
07.2005 - 09.2007
- Carefully reviewed all documents and reports for completeness and accuracy.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Provided support for document controls and worked with contract documents.
- Managed technical documentation flow of engineering, project management and construction activities.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
Education
BachelorofScience - Agriculture Extension Education
CentralLuzon StateUniversity
Skills
- Project support
- Project planning
- Coordinating projects
- Project coordination
- Operations management
- Operations monitoring
- Operations support
- Facility Coordination
- Expense Reporting
- Office Management
- Sorting and Labeling
- Mail Handling
- Efficient Precision
- Job Costing
- Installation and Repair
- Administrative Support
- Contract Administration
- Travel Coordination
- Administrative Arrangements
- Recordkeeping and File Management
- Project Management
- Administrative and Clerical Support
- Records Preparation
- Team Collaboration
- Operations Management
- Travel Arrangements
- Administration and Management
- Scheduling
- Bookkeeping
- Documentation
Additional Information
- ADDITIONAL INFORMATION ADDITIONAL INFORMATION - Holding a Valid UAE Driving License -Visa – Residence -, DOB – 07/05/1981 -PAEDIATRIC FIRST AIDER (CERTIFICATE) FIRE SAFETY TRAINING Mary Jane Navarrete
Timeline
Admin
Zaya Early Learning Center
12.2016 - Current
ROV Project Coordinator
Oceaneering International
10.2012 - 06.2016
Purchasing Officer
Alan Dick Middle East
05.2010 - 10.2012
Administrative Assistant
Alan Dick Middle East
07.2008 - 05.2010
Document Controller
Al Futtaim Bodycote
07.2005 - 09.2007
BachelorofScience - Agriculture Extension Education
CentralLuzon StateUniversity
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