NIHIN NICHOLAS

Key Responsibilities:

Imports

• Handle end-to-end import operations, receiving collection requests from the Buying Team and gathering shipment details including PO number, shipper information, CBM/container requirements, POL, Gross Weight, and cargo readiness date.
• Coordinate with shippers and multiple freight forwarders to obtain quotations, vessel schedules, evaluate rates, and prepare shipment costing for Finance approval.
• Confirm shipments with selected forwarders and manage communication between shippers and destination agents for smooth handovers.
• Monitor shipment progress, collect necessary shipping documents, and prepare GIT entries in PACT.
• Arrange courier of original documents (Invoice, Packing List, COO) for customs clearance.
• Follow up at the port for Delivery Orders (DO) and provide all required documents (Invoice, Packing List, COO, MBL, HBL, HS Code Summary) to clearing agents.
• Coordinate with warehouse for container placement, cargo inspection, and reporting.
• Submit BOE, clearance documents, shipment costing, and warehouse reports to Finance for GRN processing.

Exports

• Process sales orders, generate warehouse pick lists, and share final Proforma Invoices (PI) with the Sales Team.
• Prepare and verify export documentation (Commercial Invoice, Packing List, COO) and ensure accuracy.
• Request quotations from multiple freight forwarders, select the best rate, and prepare shipment costing for Accounts approval.
• Coordinate shipment dispatch with forwarders based on vessel or flight schedules.
• Prepare and verify customs documentation (BOE, Exit/Entry Certificates, BL/AWB drafts) and arrange courier of original shipment documents.
• Track shipments to final destination, obtain POD and stamped Exit Certificates, and manage duty claims to release deposited cheques.
• Share PODs with the Sales Team for payment follow-ups and update records in the system.