NILUFAR CAMPBELL

· Actively participate in agency meetings take notes/minutes and circulate actions.

· Share daily to-do list and share EOP updates on progress made

· Read relevant trade and business media, and highlight important issues and news to the team. Aim for one team update per client, per week.

· Fully prepare for client meetings, including agenda sent in advance, notes taken during, and a contact report circulated immediately after

· Ensure all client deliverables trackers are up to date weekly

· Speaking engagements and events research for Gensler and FEDS

· Keep each client speaking tracker up to date, including deadlines, organise contact details, and success rate for client placement

· When speaking engagement is secured, manage the logistics with organizers and client.

· Keep each client speaking tracker up to date, including deadlines and contact details

· Once award entry is approved, manage entry process, including organizing table at the ceremony with client team

· Research media opportunities for Digital Dubai (client) based on an agreed target media list

· Research the global media conversation around AI, cyber security, digital transformation and data – what are the key themes, trends and events?

· Begin to foster new relationships with key media contacts

· When distributing press releases/articles to a wider media list, take ownership of flagging incorrect media contact info to Vuelio

· Producing monthly reports based on Mediaeye and Coverage Books

· Develop and populate media lists of international tier-1 media ( researching emails; phone numbers and opportunities)

· Pitch new op-eds; canned comments and articles to media

· Follow up with media on pitched articles;op-eds and canned comments

• Close follow-up on the Marketing and Sales Action Plan
• Building Email marketing campaigns; analyzing performance
• Scheduling targeted ads on IG with a minimum budget to achieve the best possible results
• Social Media Accounts management (IG; Twitter)
• Performing administrative tasks as per requirement (booking venues, email communication with clients and stakeholders, sourcing out vendors, updating job register, addressing customers' concerns and inquiries...)
• Coordinating necessary travel and logistic arrangements within the UK
• Event coordination experience, including managing logistics and event planning
• Communicating with other staff members for necessary arrangements.

• Composing Social Media (IG, Twitter, Linkedin, FB) content (repurposing blog posts)
• Developing graphics in Canva for Social Media Accounts
• Scheduling Social Media posts via Hootsuite, ZohoSocial, and Meetedgar (Objective: SM presence and Brand Awareness)
• Producing Weekly KPI Reports
• Monitoring, Reporting, and analyzing results across SM channels
• Analyzing best-performing hashtags and posts on IG
• Assisting with sending ad-hoc campaigns
• Managing daily tasks in the Asana Project Management tool
• Keyword and Headline research to improve posts
• Generating and managing ad, and media campaigns on Linkedin
• Uploading Blog Posts into WordPress
• Scheduling Newsletter posts via Sendinblue
• Searching for business coaches/mentors/entrepreneurs, contacting and following up.

• Organized and managed meetings, events, and workshops
• Developed and implemented office policies and procedures
• Developed general filing system; ensured its adequate maintenance
• Provided full business and administrative support during oil & gas exhibitions
• Ensured all safety procedures, practices, and regulations are followed up
• Served as a primary point of contact for liaising with local authorities/media/embassies
• Prepared monthly expense statements
• Provided comprehensive administrative support to the managerial team, handling calendar management, travel arrangements and correspondence.

• Performance Analysis (Non-productive time analysis; representation of graphs, statistical data for further improvements)
• Benchmarking of KCAD Wellinform EDRS activities (BOP Testing, Tripping speed)
• Developed ad-hoc spreadsheets; trackers and performance data
• Reviewed Pre-Phase Notes and After-Action Reviews for opportunities
• Updated Planning Logs and other registers within the Technical Limit Monthly Balanced Scorecard Process
• Collated Pre-phases and After-Action Reviews (monthly, quarterly, yearly)
• Tracked Project Management Tools
• Entered Lessons Learned into Team Link (Knowledge management software)
• Prepared and issued QPR: Data analysis extracted from DIMS report and Quarterly Performance Review to generate graphs.

• Developed HR/Admin Manual following the Labour Code of the Azerbaijan Republic
• Developed and introduced HR forms (Performance Appraisal Form, Leave Request Form, Employment Application Form, etc)
• Developed and introduced Performance Appraisal Process
• Developed and introduced Salary and Job Grading Systems
• Participated in the Recruitment process; selected potential candidates, prepared questionnaires
• Updated staff personal database
• Assisted in generating and delivering Internal HR policies and procedures
• Oversaw payroll and employee benefits.