NIMFA DELEN
Dubai
Summary
Delivers administrative support across busy office operations, drawing on strong knowledge of office procedures, document control and coordination. Manages planning, filing, reporting and supplier liaison to keep daily workflows organised and accurate. Supports teams with a proactive, flexible approach that maintains service standards in a fast-moving environment.
Overview
20
20
years of professional experience
Work History
Office Coordinator
Arabian Oasis Industries LLC (AI Shirawi Group of Companies)
Dubai
10.2010 - Current
- Preparation of Drawing Documents for Letter of Credit by our GCC Customers.
- Managed daily emails, responding to all critical queries promptly.
- Handled incoming and outgoing shipping and receiving activities.
- Maintained an organised electronic and hard copy filing system for easy access to documents.
- Coordinated with human resources department to prepare the Staff Attendance for payroll preparation.
- Created and processed purchase orders for consumables, production and maintenance spare parts, ensuring timely availability of office and factory supplies.
- Issued delivery notes to drivers for efficient transportation of goods.
- Entered data, generated reports, and produced tracking documents.
- Inventoried and ordered office supplies to maintain availability of products.
- Oversaw petty cash handling for daily operational needs.
- Prepared Invoices, Receipt Vouchers, Bank Letters, cheque deposit slips.
- Received purchases online and prepared of GRN through Oracle ERP.
- Maintained Export Documents of GCC and other Clients for FTA Vat Audit.
- Submission of Monthly Open Purchase Order report and Sales Order Value to Head Office.
- Prepared the GCC document before shipping goods to the client.
- Coordinates with the company driver for the trip for transporting the worker / supervisor from the Camp to the factory and vice versa.
- Billing & Shipping Documents Preparation.
Office/Purchaser Clerk
WebForge Philippines Incorporated
05.2007 - 10.2010
- Managed suppliers of raw materials (local & imported) to ensure quality and timely delivery at competitive prices.
- Executed purchase order preparation for multiple suppliers.
- Prepared Request for quotation from various suppliers for PO.
- Monitors purchase orders and conduct follow up to supplier
- Cultivated relationships with vendors and buyers to improve collaboration and streamline procurement processes.
- Compiled monthly cost-saving progress reports for consumables and raw materials to track expenditure.
- Releasing checks and payments to the suppliers and vendors
- Provides support to Sales, Marketing. Activities includes preparing quotations to customers, update orders received & job tracking list.
- Ensures availability of Office pantry & cleaning supplies at all times.
- Processed maintenance requests for office and production equipment.
- Encoded daily job finished of Fabricators / Welders
Production Planning Encoder
Ivoclar Vivadent Inc
06.2006 - 12.2006
- Created and managed distribution of production work orders to optimise workflow and meet production targets.
- Conducted Work Order checks for product traceability through Oracle ERP to uphold quality standards.
- Ensured accurate entry of First Issue, WIP Receipts, and Shop Data for precise record-keeping and compliance.
Education
Bachelor of Science - Business Administration : Management
Pamantasan NG Cabuyao
Philippines01-2006
Skills
- Letter of Credit Negotiation
- Oracle ERP Software
- Purchase orders
- Export documentation
- Shipping coordination
- Administrative Operations
- Data management
- Department coordination
- Microsoft Office Suite
- Office procedures
- Administrative support
- Customer Service
Declaration
I declare that all the facts given above are genuine to the best of my knowledge and belief. Nimfa Dellen
Language
- English
- Tagalog
Personal Info
Age : 41 Years Old
Timeline
Office Coordinator
Arabian Oasis Industries LLC (AI Shirawi Group of Companies)
10.2010 - Current
Office/Purchaser Clerk
WebForge Philippines Incorporated
05.2007 - 10.2010
Production Planning Encoder
Ivoclar Vivadent Inc
06.2006 - 12.2006
Bachelor of Science - Business Administration : Management
Pamantasan NG Cabuyao