Open To Work
RAJEEV RADHAKRISHNAN NAIR
Senior Document Controller
Al Nahda,DU
It's fine to celebrate success but it is more important to heed the lessons of failure.
Bill Gates
Summary
Senior Document Controller with 9+ years’ UAE experience specializing in infrastructure PMC coordination. Expert in managing complex document lifecycles, ISO standards, and digital process automation. Proven success in delivering high-pressure projects on schedule through advanced Aconex, SharePoint, and Power BI integration.
Overview
11
11
years of professional experience
1
1
Certificate
Work History
Senior Document Controller – Project Management Consultancy (PMC)
Sobha Realty
Dubai
09.2025 - Current
- Managed all project documentation for multiple projects including Sobha Heartland I & II, Sobha One, Sobha Reserve, and Sobha Elwood.
- Controlled and tracked submissions, drawings, RFIs, MIRs, method statements, ITPs, and handover documents.
- Coordinated with clients, consultants, contractors, and subcontractors to ensure timely approvals and compliance with project requirements.
- Maintained document registers, logs, and trackers, ensuring accuracy, version control, and audit readiness.
- Implemented process workflows and document control matrices, improving efficiency and reducing delays.
- Applied TQM principles and Lean Six Sigma (Yellow Belt) to optimize document management processes.
- Supported QA/QC, HSSE, and regulatory compliance, ensuring all documentation met standards for audits and inspections.
- Managed project closeout and handover documentation, including as-built drawings, O&M manuals, and client approvals.
- Monitored document KPIs and SLA timelines, ensuring smooth workflow across multiple projects.
Senior Document Controller – Infrastructure Department
Sobha Constructions LLC
Dubai
03.2025 - 08.2025
- Oversaw comprehensive document control for infrastructure projects, guaranteeing accuracy, currency, and compliance of engineering and contractual documents with project and client requirements.
- Controlled and tracked technical documents, including shop drawings, IFC drawings, RFIs, MIRs, method statements, and subcontractor submittals, while ensuring strict version control and maintaining comprehensive audit trails.
- Streamlined document workflows through utilisation of Aconex, SharePoint, and EDMS platforms to enhance operational efficiency.
- Coordinated with subcontractors, consultants, and project engineers to streamline document submission processes, enhancing efficiency and approval timelines.
- Maintained and updated document registers, logs, and trackers to enhance accuracy of reporting.
- Ensured compliance of all subcontractor documentation with contract specifications, QA/QC standards, and project procedures, thereby minimising risks of rework and non-compliance.
- Facilitated document distribution and managed communication flow between site teams, consultants, and management to ensure all parties received latest approved revisions.
- Facilitated project teams in monthly reporting progress tracking and document closeout activities to ensure effective project completion and knowledge transfer.
- Implemented structured document control practices to enhance workflow efficiency and improve data accuracy.
Senior Document Controller & Operations Coordinator
LATINEM SECURITIES L.L.C.
Dubai
03.2023 - 02.2025
- Supported document control processes and ensured compliance with organisational standards. Assisted teams in maintaining accurate records and documentation. Facilitated audits and compliance checks to uphold quality standards.
- Administered regulatory compliance for all company documents and records.
- Oversaw complete lifecycle of invoices, ensuring accurate submission, tracking payments, and managing follow-ups effectively.
- Facilitated procurement processes while securing financial approvals for petty cash capex and miscellaneous expenses.
- Coordinated security compliance processes, ensuring adherence to SIRA and Dubai Police clearance requirements.
- Spearheaded tracking and reporting of key performance indicators (KPIs) to drive team and project success.
- Ensured compliance with waste management regulations to uphold environmental standards.
- Oversaw processes related to vehicle pass issuance, access control, and signatory approvals.
- Documented meeting minutes to ensure clarity and accountability for decisions and actions taken.
- Streamlined operations by identifying inefficiencies and executing strategic process improvements to optimise business functions.
- Developed comprehensive MIS and P&L reports that enhance decision-making and inform strategic direction.
- Coordinated payroll processing and oversaw HR administrative functions.
- Directed asset management and inventory control to ensure optimal utilisation of company resources.
- Executed comprehensive risk assessments to uphold security standards and protocols.
- Facilitated communication with stakeholders and nurtured relationships with clients and vendors.
- Oversaw contract and invoice processing to uphold accurate billing and compliance with contract terms.
- Conducted detailed inspections and enforced adherence to established quality benchmarks.
- Spearheaded initiatives to enhance business processes and integrate digital solutions.
Document Controller – Corporate HSSE
M/s Sobha Construction LLC
Dubai, United Arab Emirates
05.2021 - 02.2023
- Managed end-to-end HSSE document control lifecycle (policies, risk assessments, incident reports, audits, training records) ensuring 100% compliance with company standards and UAE regulatory requirements.
- Administered document control systems using SharePoint, EDMS, Aconex, and ERP platforms, ensuring accurate version control, document tracking, and secure digital archiving.
- Coordinated with cross-functional teams and site personnel to ensure timely submission, review, and approval of HSSE documentation, reducing document turnaround time by 25-30%.
- Maintained and updated HSSE logs, registers, and compliance trackers, supporting real-time reporting and improving audit readiness efficiency by 20%.
- Supported internal and external HSSE audits and inspections, ensuring zero non-compliance in documentation and timely closure of audit observations.
- Controlled distribution of critical safety documents, ensuring proper access and communication across multiple departments and project sites.
- Assisted in organizing and documenting safety trainings, toolbox talks, and inductions, maintaining accurate training records for workforce compliance.
- Implemented structured document control procedures that enhanced workflow efficiency and strengthened data accuracy across corporate operations.
Document Controller
M/s Beaver Gulf Contracting LLC
Dubai
02.2019 - 04.2021
- Spearheaded mixed-use residential and commercial project through full construction lifecycle from design to handover within fast-paced environment.
- Oversaw complete document lifecycle management, including IFC, shop, and as-built drawings, RFIs, MIRs, method statements, ITPs, NCRs, and subcontractor documentation.
- Coordinated client consultants and subcontractors to ensure timely submission reviews and approvals aligned with project schedules.
- Managed central document control systems to ensure rigorous version control, traceability, and audit compliance.
- Supported quality assurance and quality control processes to guarantee documentation accuracy and readiness for approvals.
- Streamlined workflow management, ensuring project delivery aligns with budget constraints and surpasses schedule expectations.
- Managed project closeout documentation, ensuring comprehensive assembly of as-built drawings and final handover dossiers.
- Oversaw document control operations for high-rise residential development, ensuring seamless coordination across all construction phases.
- Controlled and tracked technical documentation to ensure compliance with contract specifications.
- Coordinated with consultants, site teams, and subcontractors to optimise document flow and minimise approval delays.
- Administered document registers, logs, and trackers to ensure real-time status updates and accurate reporting.
- Ensured compliance with QA/QC standards and ISO procedures to uphold integrity in audits and inspections.
- Facilitated final documentation and project handover, ensuring completeness and accuracy of records.
Process Manager Customer Service
A&S Infotech Pvt. Ltd.
Kerala
10.2015 - 02.2018
- Streamlined workflows and implemented advanced CRM tools to enhance efficiency and ownership of customer interactions.
- Elevated training and development initiatives for 15 customer service representatives to enhance service quality and drive operational effectiveness.
- Designed and implemented training programmes that enhance skills development and foster collaborative techniques.
- Optimised service processes using data analytics tools to identify bottlenecks and enhance workflows.
- Utilise advanced analytical tools to measure customer satisfaction levels and assess team performance metrics effectively.
- Facilitated cross-functional discussions with product development, marketing, and customer service teams to drive alignment on customer feedback and enhance process improvements.
- Coordinated financial resources and departmental budgets to enhance operational productivity through strategic planning.
- Implemented structured performance reviews and coaching sessions to enhance team skills and drive improvement.
- Supported customers through effective communication and problem-solving efforts. Assisted in providing timely support leading to enhanced customer loyalty. Addressed customer concerns consistently to foster repeat business.
- Coordinated international and domestic customer interactions, specialising in appointment setting, billing management, and resolving technical issues.
- Executed strategic outbound calling initiatives to enhance lead conversion rates.
- Maintained accurate records of inventory and customer interactions to enhance operational efficiency and client satisfaction.
Education
Bachelor of Business Administration (B.B.A.) - Business Administration
Awaiting Results
Secondary School Certificate - Science Education
B.Tech - Computer Science Engineering
04-2015
Coursework Completed
Skills
Mastered Microsoft Office Suite and Google Workspace applications to enhance productivity
Leveraged expertise in document management systems, including SharePoint, to enhance organizational efficiency
Leveraged HRMS and ERP software solutions to streamline human resources processes
Leveraged expertise in Cisco networking technologies to enhance infrastructure support
Leveraged Adobe Acrobat expertise to efficiently manage PDF documents
Executed database auditing and management practices to ensure data integrity and compliance
Executed graphic design tasks utilizing advanced mastery of Photoshop
Developed expertise in GDPR compliance tools to ensure adherence to data protection regulations
Supervised manufacturing record management to ensure adherence to quality control standards
Leveraged strong problem-solving skills to address and resolve operational challenges
Facilitated team collaboration through effective communication strategies
Implemented strategic organizational planning techniques to enhance operational efficiency
Leveraged quality assurance expertise to ensure compliance with ISO 9001:2015 standards
Leveraged advanced tools to conduct comprehensive data analysis and derive actionable insights
Leveraged Power BI DAX and advanced Excel functions to enhance data analysis capabilities
Implemented security awareness initiatives focused on GACA airport protocols and cyber hygiene
Certification
- AI Prompt Engineering, (One Million Prompters) — One Million Prompters, 2025
- Information Security: Cyber Security Awareness 2024–2025 (Social Engineering & Threat Mitigation). — Sobha Realty
- Technical IT: Microsoft Active Directory (GPO Configuration), AI Prompt Engineering (DCAF). — Microsoft Certification
- Data Analytics: Power BI Advanced (Levels 1–3), Microsoft Excel Power User (Advanced Levels 1–3). — Microsoft Certification , Sobha Realty
- Airport Security Awareness (GACA), ESG & ABAC Compliance. — GACA (ID:1907-52154500)
- ISO 9001:2015 QMS — Alison
- Cisco Certified Network Associate (CCNA) — Spectrum SoftTech Solutions Pvt Ltd
- 2015
- Cyber Security Awareness Training Series at Sobha Contruction — Sobha Constructions LLC
- SOL Occupational Safety Training
- [Area of certification] Training - [Timeframe]
Languages
Malayalam
Bilingual or Proficient (C2)
Hindi
Advanced (C1)
Punjabi
Intermediate (B1)
English
Advanced (C1)
Tamil
Upper intermediate (B2)
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Portfolio
PROJECT CASE STUDY — Sobha Hartland II – Document Control System Optimization
MIS REPORT / DASHBOARD — Project MIS Reporting & Tracking System
DOCUMENT CONTROL PROCESS FLOW — End-to-End Document Control Workflow
ISO COMPLIANCE / AUDIT SUPPORT — ISO 9001 Documentation Compliance Support
PROJECT COORDINATION ROLE — Multi-Project Coordination
Timeline
Senior Document Controller – Project Management Consultancy (PMC) - Sobha Realty
09.2025 - Current
Senior Document Controller – Infrastructure Department - Sobha Constructions LLC
03.2025 - 08.2025
Senior Document Controller & Operations Coordinator - LATINEM SECURITIES L.L.C.
03.2023 - 02.2025
Document Controller – Corporate HSSE - M/s Sobha Construction LLC
05.2021 - 02.2023
Document Controller - M/s Beaver Gulf Contracting LLC
02.2019 - 04.2021
Process Manager Customer Service - A&S Infotech Pvt. Ltd.
10.2015 - 02.2018
Arunodaya University - Bachelor of Business Administration (B.B.A.), Business Administration
S.N.D.P.H.S.S Muttathukonam - Secondary School Certificate, Science Education
Immanuel Arasar JJ College of Engineering - B.Tech, Computer Science Engineering
Core Competencies
Document Control | PMC Coordination | QA/QC Documentation | WIR / MIR / RFI Management | Compliance & Audits | EDMS (Aconex, SharePoint) | KPI & SLA Tracking | MIS & Reporting | Stakeholder Coordination | Process Improvement
Retail & Financial Operations
- POS System Management: Expert in handling high-volume billing and efficient operation of Point of Sale (POS) systems.
- Cash & Transaction Handling: Proven accuracy in processing cash and card payments within fast-paced supermarket environments.
- Inventory & Merchandising: Skilled in conducting inventory checks, maintaining shelf displays, and ensuring accurate product pricing.
Leadership & Facility Management
- Team Supervision: Experienced Team Leader capable of managing daily operations and ensuring high standards of hygiene across assigned facilities.
- Operational Efficiency: Skilled in managing waste disposal, restocking essential supplies, and optimizing the use of cleaning equipment.
- Rapid Problem Solving: Ability to respond quickly to urgent needs, accidents, or customer issues to maintain smooth daily operations.
Health, Safety, and Compliance
- UAE Standards Compliance: Thorough knowledge of health and safety guidelines to maintain a safe working environment in commercial and healthcare sectors.
- Sanitization Protocols: Specialized experience in maintaining strict disinfection standards for high-touch and medical areas at locations like NMC Royal Hospital.
- Hazard Management: Trained in fire safety, equipment handling, and the safe dilution and storage of chemicals.
Soft Skills & Professionalism
- Multilingual Communication: Proficient in English, Hindi, Tamil, Malayalam allowing for effective interaction with diverse customer bases and teams.
- Customer Excellence: Dedicated to providing high-quality service, handling product inquiries, and resolving customer concerns with a positive attitude.
- Adaptability: Highly capable of working efficiently in diverse settings, from high-traffic commercial hubs like The Dubai Mall to specialized healthcare environments.
Personal Information
- Available: Immediate
- Notice Period: None
- Title: Senior Document Controller
- Date of birth: 20-11-1992
- Nationality: Indian
- Availability: Immediate
Awards
IDEA SPACE-Implementation of Electronic Scooters for Latinem Securities LLC, Latinem Securities LLC
The Personal Value
- Solution-Focused: Winner of the IDEA SPACE award for implementing innovative workplace mobility solutions.
- Audit-Ready: Maintained ISO 9001:2015 compliance with zero non-conformities across professional carrier .
- Life Mantra: Committed to continuous evolution, transitioning from Computer Science to a leadership role in Dubai.
Why Choose Me
- With 9+ years of experience, I specialize in Document Control, Contractor, Consultant, Project Management, Operations coordinations and project operations, ensuring smooth workflows and full compliance.
- My work approach is organized, proactive, and detail-focused, with a strong commitment to accuracy, teamwork, and meeting deadlines.
- I adapt quickly, solve problems efficiently, and maintain a professional attitude in fast-paced environments.
- Reliable, disciplined, and focused on delivering quality work from day one.
Awards
IDEA SPACE-Implementation of Electronic Scooters for Latinem Securities LLC, Latinem Securities LLC
Custom Section
United Arab Emirates