Rajeev Radhakrishnan Nair
Senior Document Controller
Dubai,United Arab Emirates
Summary
Strategic senior document controller with 9+ years in project management and large-scale construction, infrastructure development sector. Achieved 40% improvements in operational efficiency by optimizing document lifecycles through AI-integrated workflows and BIM systems. Maintained ISO 9001:2015 compliance while ensuring data integrity across high-value projects. Led cross-functional teams to enhance productivity and streamline documentation processes.
Overview
11
11
years of professional experience
3
3
years of post-secondary education
1
1
Certification
Work history
Senior Document Controller – Project Management Consultancy (PMC)
Sobha Realty
Dubai, United Arab Emirates
2025.09 - 2026.04
- Managed all project documentation for multiple projects including Sobha Heartland I & II, Sobha One, Sobha Reserve, and Sobha Elwood.
- Controlled and tracked submissions, drawings, RFIs, MIRs, method statements, ITPs, and handover documents.
- Coordinated with clients, consultants, contractors, and subcontractors to ensure timely approvals and compliance with project requirements.
- Maintained document registers, logs, and trackers, ensuring accuracy, version control, and audit readiness.
- Implemented process workflows and document control matrices, improving efficiency and reducing delays.
- Applied TQM principles and Lean Six Sigma (Yellow Belt) to optimize document management processes.
- Supported QA/QC, HSSE, and regulatory compliance, ensuring all documentation met standards for audits and inspections.
- Managed project closeout and handover documentation, including as-built drawings, O&M manuals, and client approvals.
- Monitored document KPIs and SLA timelines, ensuring smooth workflow across multiple projects.
Senior Document Controller – Infrastructure Department
Sobha Constructions LLC
Dubai, United Arab Emirates
2025.03 - 2025.08
- Oversaw comprehensive document control for infrastructure projects, guaranteeing accuracy, currency, and compliance of engineering and contractual documents with project and client requirements.
- Controlled and tracked technical documents, including shop drawings, IFC drawings, RFIs, MIRs, method statements, and subcontractor submittals, while ensuring strict version control and maintaining comprehensive audit trails.
- Streamlined document workflows through utilisation of Aconex, SharePoint, and EDMS platforms to enhance operational efficiency.
- Coordinated with subcontractors, consultants, and project engineers to streamline document submission processes, enhancing efficiency and approval timelines.
- Maintained and updated document registers, logs, and trackers to enhance accuracy of reporting.
- Ensured compliance of all subcontractor documentation with contract specifications, QA/QC standards, and project procedures, thereby minimising risks of rework and non-compliance.
- Facilitated document distribution and managed communication flow between site teams, consultants, and management to ensure all parties received latest approved revisions.
- Facilitated project teams in monthly reporting progress tracking and document closeout activities to ensure effective project completion and knowledge transfer.
- Implemented structured document control practices to enhance workflow efficiency and improve data accuracy.
Senior Document Controller & Operations Coordinator
LATINEM SECURITIES L.L.C.
Dubai, United Arab Emirates
2023.03 - 2025.02
- Supported document control processes and ensured compliance with organisational standards. Assisted teams in maintaining accurate records and documentation. Facilitated audits and compliance checks to uphold quality standards.
- Administered regulatory compliance for all company documents and records.
- Oversaw complete lifecycle of invoices, ensuring accurate submission, tracking payments, and managing follow-ups effectively.
- Facilitated procurement processes while securing financial approvals for petty cash capex and miscellaneous expenses.
- Coordinated security compliance processes, ensuring adherence to SIRA and Dubai Police clearance requirements.
- Spearheaded tracking and reporting of key performance indicators (KPIs) to drive team and project success.
- Ensured compliance with waste management regulations to uphold environmental standards.
- Oversaw processes related to vehicle pass issuance, access control, and signatory approvals.
- Documented meeting minutes to ensure clarity and accountability for decisions and actions taken.
- Streamlined operations by identifying inefficiencies and executing strategic process improvements to optimise business functions.
- Developed comprehensive MIS and P&L reports that enhance decision-making and inform strategic direction.
- Coordinated payroll processing and oversaw HR administrative functions.
- Directed asset management and inventory control to ensure optimal utilisation of company resources.
- Executed comprehensive risk assessments to uphold security standards and protocols.
- Facilitated communication with stakeholders and nurtured relationships with clients and vendors.
- Oversaw contract and invoice processing to uphold accurate billing and compliance with contract terms.
- Conducted detailed inspections and enforced adherence to established quality benchmarks.
- Spearheaded initiatives to enhance business processes and integrate digital solutions.
Document Controller – Corporate HSSE
M/s Sobha Construction LLC
Dubai
2021.05 - 2023.02
- Managed end-to-end HSSE document control lifecycle (policies, risk assessments, incident reports, audits, training records) ensuring 100% compliance with company standards and UAE regulatory requirements.
- Administered document control systems using SharePoint, EDMS, Aconex, and ERP platforms, ensuring accurate version control, document tracking, and secure digital archiving.
- Coordinated with cross-functional teams and site personnel to ensure timely submission, review, and approval of HSSE documentation, reducing document turnaround time by 25-30%.
- Maintained and updated HSSE logs, registers, and compliance trackers, supporting real-time reporting and improving audit readiness efficiency by 20%.
- Supported internal and external HSSE audits and inspections, ensuring zero non-compliance in documentation and timely closure of audit observations.
- Controlled distribution of critical safety documents, ensuring proper access and communication across multiple departments and project sites.
- Assisted in organizing and documenting safety trainings, toolbox talks, and inductions, maintaining accurate training records for workforce compliance.
- Implemented structured document control procedures that enhanced workflow efficiency and strengthened data accuracy across corporate operations.
Document Controller
M/s Beaver Gulf Contracting LLC
Dubai, United Arab Emirates
2019.02 - 2021.04
- Spearheaded mixed-use residential and commercial project through full construction lifecycle from design to handover within fast-paced environment.
- Oversaw complete document lifecycle management, including IFC, shop, and as-built drawings, RFIs, MIRs, method statements, ITPs, NCRs, and subcontractor documentation.
- Coordinated client consultants and subcontractors to ensure timely submission reviews and approvals aligned with project schedules.
- Managed central document control systems to ensure rigorous version control, traceability, and audit compliance.
- Supported quality assurance and quality control processes to guarantee documentation accuracy and readiness for approvals.
- Streamlined workflow management, ensuring project delivery aligns with budget constraints and surpasses schedule expectations.
- Managed project closeout documentation, ensuring comprehensive assembly of as-built drawings and final handover dossiers.
- Oversaw document control operations for high-rise residential development, ensuring seamless coordination across all construction phases.
- Controlled and tracked technical documentation to ensure compliance with contract specifications.
- Coordinated with consultants, site teams, and subcontractors to optimise document flow and minimise approval delays.
- Administer document registers, logs, and trackers to ensure real-time status updates and accurate reporting.
- Ensured compliance with QA/QC standards and ISO procedures to uphold integrity in audits and inspections.
- Facilitated final documentation and project handover, ensuring completeness and accuracy of records.
Process Manager Customer Service
A&S Infotech Pvt. Ltd.
Kerala, India
2015.10 - 2018.02
- Streamlined workflows and implemented advanced CRM tools to enhance efficiency and ownership of customer interactions.
- Elevated training and development initiatives for 15 customer service representatives to enhance service quality and drive operational effectiveness.
- Designed and implemented training programmes that enhance skills development and foster collaborative techniques.
- Optimised service processes using data analytics tools to identify bottlenecks and enhance workflows.
- Utilise advanced analytical tools to measure customer satisfaction levels and assess team performance metrics effectively.
- Facilitated cross-functional discussions with product development, marketing, and customer service teams to drive alignment on customer feedback and enhance process improvements.
- Coordinated financial resources and departmental budgets to enhance operational productivity through strategic planning.
- Implemented structured performance reviews and coaching sessions to enhance team skills and drive improvement.
- Supported customers through effective communication and problem-solving efforts. Assisted in providing timely support leading to enhanced customer loyalty. Addressed customer concerns consistently to foster repeat business.
- Coordinated international and domestic customer interactions, specialising in appointment setting, billing management, and resolving technical issues.
- Executed strategic outbound calling initiatives to enhance lead conversion rates.
- Maintained accurate records of inventory and customer interactions to enhance operational efficiency and client satisfaction.
Education
B.Tech - Computer Science Engineering
2012.01 - 2015.04
Coursework Completed
Bachelor of Business Administration (B.B.A.) - Business Administration
Awaiting Results
Secondary School Certificate - Science Education
Skills
- Proficient in Microsoft Office Suite and Google Workspace applications Expertise in document management systems including SharePoint Experience with HRMS and ERP software solutions Knowledge of Cisco networking technologies for infrastructure support Skilled in Adobe Acrobat for managing PDFs effectively Proficiency in database auditing and management practices Mastery of Photoshop for graphic design tasks Familiarity with GDPR compliance tools for data protection regulations Oversight of manufacturing records for quality control purposes Strong problem-solving skills for operational challenges Collaborative team player with effective communication abilities Strategic organizational planning techniques for efficiency improvement Quality assurance expertise based on ISO 9001:2015 standards Adaptable data analysis skills using advanced tools Proficient in Power BI, DAX, and advanced Excel functions Security awareness related to GACA airport protocols and cyber hygiene
Certification
- AI Prompt Engineering, (One Million Prompters) — One Million Prompters, 2025
- Information Security: Cyber Security Awareness 2024–2025 (Social Engineering & Threat Mitigation). — Sobha Realty
- Technical IT: Microsoft Active Directory (GPO Configuration), AI Prompt Engineering (DCAF). — Microsoft Certification
- Data Analytics: Power BI Advanced (Levels 1–3), Microsoft Excel Power User (Advanced Levels 1–3). — Microsoft Certification , Sobha Realty
- Airport Security Awareness (GACA), ESG & ABAC Compliance. — GACA (ID:1907-52154500)
- ISO 9001:2015 QMS — Alison
- Cisco Certified Network Associate (CCNA) — Spectrum SoftTech Solutions Pvt Ltd
- 2015
- Cyber Security Awareness Training Series at Sobha Contruction — Sobha Constructions LLC
- SOL Occupational Safety Training
Languages
Malayalam
English
Hindi
Tamil
Punjabi
Personal Information
- Available: Immediate
- Notice Period: 14
- Title: Senior Document Controller
- Date of birth: 20-11-1992
- Nationality: Indian
- Availability: Immediate
Custom Section
United Arab Emirates
Awards
IDEA SPACE-Implementation of Electronic Scooters for Latinem Securities LLC, Latinem Securities LLC
Work availability
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Timeline
Senior Document Controller – Project Management Consultancy (PMC) - Sobha Realty
2025.09 - 2026.04
Senior Document Controller – Infrastructure Department - Sobha Constructions LLC
2025.03 - 2025.08
Senior Document Controller & Operations Coordinator - LATINEM SECURITIES L.L.C.
2023.03 - 2025.02
Document Controller – Corporate HSSE - M/s Sobha Construction LLC
2021.05 - 2023.02
Document Controller - M/s Beaver Gulf Contracting LLC
2019.02 - 2021.04
Process Manager Customer Service - A&S Infotech Pvt. Ltd.
2015.10 - 2018.02
Immanuel Arasar JJ College of Engineering - B.Tech, Computer Science Engineering
2012.01 - 2015.04
Arunodaya University - Bachelor of Business Administration (B.B.A.), Business Administration
S.N.D.P.H.S.S Muttathukonam - Secondary School Certificate, Science Education