EPR
SYED HUSNAIN RAZA
Office Administrator
Abu Dhabi
Summary
A highly self-motivated Senior Administrative Executive, I excel in devising innovative solutions to address longstanding challenges. Renowned for my ability to swiftly organize and manage extensive datasets, I ensure seamless coordination of back-end operations to facilitate high-level functions. My communication skills, marked by concise and thoughtful articulation, enable efficient information flow across channels. My versatility shines as I assist company leadership by promptly handling administrative duties, crafting intricate schedules for multifunctional teams, and harnessing team members' strengths for optimal results. My structured approach to office tasks aligns seamlessly with organizational protocols, while my tactfulness and agility make me an invaluable asset for intricate high-profile projects.
Overview
10
10
years of professional experience
4
4
years of post-secondary education
3
3
Languages
Work History
Senior Administrative Officer
Royal Technology Solutions L.L.C
Abu Dhabi
06.2023 - Current
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- Applied advanced administrative and analytical skills in overseeing day-to-day operational activities.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Scheduled conference rooms, prepared agendas, and maintained calendars to prepare for meetings and events.
- Oversaw maintenance of office facilities and equipment by collaborating with and inspecting work of repair contractors.
- Managed and properly accounted for petty cash issued to facilitate general office activities.
- Controlled resources and assets for department activities to comply with industry standards and government regulations.
- Monitored and oversaw general cleaning of office in line with company cleanliness standards.
- Organized spaces, materials and catering support for internal and client-focused meetings.
- Organized meetings for executives and coordinated availability of conference rooms for participants.
Office Manager's Assistant
K A Z Express Delivery Services
Dubai
05.2021 - 05.2023
- Updated reports, managed accounts, and generated reports for company database.
- Maintained computer and physical filing systems.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Evaluated employee records and productivity and submitted evaluation reports.
- Managed compliance to keep organization operating within legal and regulatory guidelines.
- Managed office operations while scheduling appointments for department managers.
- Delivered performance reviews, recommending additional training or advancements.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed filing system, entered data and completed other clerical tasks.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Liaised between clients and vendors and maintained effective lines of communication.
- Established administrative work procedures to track staff's daily tasks.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
Senior Administration Officer
EMPOWER PROJECTS FOR PROJECT MANAGEMENT
Al Ain
12.2018 - 04.2021
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- Applied advanced administrative and analytical skills in overseeing day-to-day operational activities.
- Interacted with customers by phone, email, or in-person to provide information.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Oversaw maintenance of office facilities and equipment by collaborating with and inspecting work of repair contractors.
- Assisted in preparation and processing of payroll to facilitate prompt staff payments.
- Facilitated office productivity, coordinating personnel schedules, quality assurance and procedural improvements.
- Identified and communicated customer needs to supply chain capacity and quality teams.
- Maintained professional demeanor by staying calm when addressing unhappy or angry customers.
- Assisted in organizing and overseeing assignments to drive operational excellence.
- Developed detailed plans based on broad guidance and direction.
Junior Administrative Assistant
Sonic Group
Al Ain
12.2016 - 11.2018
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Scheduled office meetings and client appointments for staff teams.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Assisted development and implementation of new administrative procedures.
- Created and maintained databases to track and record customer data.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Managed filing system, entered data and completed other clerical tasks.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
Junior Administrative Officer
SARAA AL INJAZ GENERAL CONTRACTING & TRANSPORT ESTABLISHMENT
Al Ain
12.2014 - 10.2016
- Managed supervisor itinerary and appointments and streamlined scheduling procedures.
- Improved customer satisfaction scores through application of superior conflict resolution and problem-solving skills.
- Created organized filing system to manage department documents.
- Developed internal requirements and standards to minimize regulatory risks and liability across programs.
- Identified opportunities to streamline processes and improve office operations and efficiency.
- Implemented project management techniques to overcome obstacles and increase team productivity.
- Created reports, presentations and other materials for executive staff.
Office Coordinator
JW ENVIRO PAKISTAN (PVT) LTD
Lahore
10.2013 - 11.2014
- Managed office activities by maintaining communication between clients, tracking records, and filing all documents.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Interacted with customers by phone, email, or in-person to provide information.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Enhanced office staff customer relations strategies to improve interactions and reduce complaints.
- Created and implemented secure filing systems for sensitive employee and client documents.
- Organized company meetings and scheduling for team.
- Increased team productivity by reorganizing office supplies and protocols.
- Monitored vendor accounts and product updates to verify competitive pricing.
- Worked collaboratively with office staff to maintain smooth operations and team readiness for unexpected demands.
- Tracked records, filed documents and maintained communication between clients to manage office activities.
- Provided clerical support, addressing routine, and special requirements.
Education
Associate of Science - Mathematics And Computer Science
GOVT. ISLAMIA COLLEGE
CHINIOT, PAKISTAN 06.2005 - 07.2007
High School Diploma -
QUAID MODEL PUBLIC HIGH SCHOOL
JHELUM 04.2003 - 06.2005
Skills
Records management
undefinedSoftware
Microsoft Office
Smart Sheet
Quickbook
Timeline
Senior Administrative Officer
Royal Technology Solutions L.L.C
06.2023 - Current
Office Manager's Assistant
K A Z Express Delivery Services
05.2021 - 05.2023
Senior Administration Officer
EMPOWER PROJECTS FOR PROJECT MANAGEMENT
12.2018 - 04.2021
Junior Administrative Assistant
Sonic Group
12.2016 - 11.2018
Junior Administrative Officer
SARAA AL INJAZ GENERAL CONTRACTING & TRANSPORT ESTABLISHMENT
12.2014 - 10.2016
Office Coordinator
JW ENVIRO PAKISTAN (PVT) LTD
10.2013 - 11.2014
Associate of Science - Mathematics And Computer Science
GOVT. ISLAMIA COLLEGE
06.2005 - 07.2007
High School Diploma -
QUAID MODEL PUBLIC HIGH SCHOOL
04.2003 - 06.2005
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