Zeba Khan
Dubai
Summary
Motivated Human Resources Coordinator/Executive with over 8 years of experience in HR management, focusing on employee benefits, recruitment, payroll, and training. Adept at using HRIS & HRMS for maintaining accurate records and implementing HR processes. Proven skills in capacity building, employee relations, and managing organizational change. Ready to contribute administrative and HR skills foster a positive workplace culture.
Overview
9
9
years of professional experience
Work History
People's Officer
Eat Application DMCC (Eatapp.com)
02.2022 - 12.2023
- Managed the end-to-end recruitment process and conducted new employee orientations.
- Administered accurate and timely payroll processes through HRMS, ensuring compensation alignment. Collaborated with finance to reconcile payroll, resolving discrepancies promptly.
- Maintained comprehensive MIS records, ensuring data accuracy and confidentiality. Updated and maintained the HR database , ensuring up-to-date employee information.
- Negotiated a 10% reduction in healthcare costs while maintaining the same level of coverage for employees.
- Prepared insurance cards for new employees, ensuring access to necessary benefits also managed the removal of departing employees from company records, ensuring a streamlined process for smooth transitions.
- Handled various employee requests, including salary letters, NOC and reference letters.
- Prepared offer letters, employment contracts, promotion letters, increment letters, and all types of company letters.
- Maintained and manged all the subscriptions and renewals of the company like Wifi, Dewa, Notion, Amazon, Aramex, Hubspot, 15five, zoom, Bayzat & Google suite.
- Managed the leave process through HRSM system, ensuring compliance with company policies. Administer short-term disability plans, leave of absence, and paid time off for all employees.
- Coordinated and managed the end-to-end visa application process for employees, ensuring compliance with UAE rules & regulations.
- Led the onboarding process, ensuring compliance with UAE laws and overseeing document completion.
- Handled all visa, Emirates ID, renewal and cancellation, well-versed with labor law, trade license management, establishment card in DMCC - Freezone portal independently.
- Conducted exit interview, Prepared End of Settlement for departing employees, ensuring a smooth transition.
- Acted as a liaison between employees and management, addressing concerns and conflicts.
- Compiled and analyzed HR metrics, generating reports for management on HR-related activities.
- Developed and implemented initiatives to enhance employee satisfaction and engagement.
- Managed the HRMS system, streamlining processes and reducing administrative time by 20%.
- Scheduled and organized meetings, conferences, travel, and other company activities, also managed offsite and company events, ensuring smooth coordination and execution.
- Possess experience in overseeing fundamental office administration tasks to ensure smooth and efficient daily operations.
HR Admin & Executive
Mumzworld FZ LLC ( Mumzworld.com)
11.2019 - 02.2022
- Oversaw all HR-related tasks for a 500+ employee base, including payroll, benefits, documentation, interviewing, training, and onboarding.
- Coordinated with the IT department to update and automate onboarding tasks, enhancing efficiency and satisfaction.
- Acted as a liaison between management and employees across various departments, fostering constructive communication and functionality.
- Supported managers in promptly mitigating employee disputes to meet company expectations.
- Administer all staffing initiatives and employee relations such as identifying understaffing, handling conflicts, and coordinating staff termination decisions.
- Update & Maintain HR database of all the employees in the organization. Accurately administrating personnel records which included detailing of attendance, leaves of absence, leaves, leaves without pay, salary increases.
- Provide support to Government Relations with regards to Employee Visa, Labor card, Emirates ID renewal, medical and cancellation of visa process. Knowledge of UAE Labour Law.
- Arrange and coordinate the repair and maintenance of office equipment.
- Facilitated the issuance of insurance cards for new employees, ensuring seamless access to essential benefits, and proficiently managed the deletion or departing employees, ensuring accurate and timely adjustments to company benefit databases.
HR Recruiter & Admin Executive
Sirius Advertising LLC
02.2016 - 08.2019
- Led end-to-end recruitment processes, posting vacancies and conducting candidate interviews.
- Orchestrated new employee orientations for a seamless onboarding experience.
- Implemented effective HR policies, enhancing workplace efficiency and engagement.
- Managed administrative tasks, including visa processing and documentation.
- Coordinated with government relations for employee visa compliance.
- Conducted staff training, updated databases, and facilitated purchase order processes.
- Coordinated travel logistics, monitored document expirations, and managed HRMS systems.
- Streamlined leave applications and prepared reports for effective HR management.
HR Recruiter & Admin Executive
Prime Management Services LLC
08.2014 - 02.2016
- Conducted end-to-end recruitment processes, from job postings to candidate selection.
- Managed administrative tasks, including employee documentation and visa processing.
- Provided support for government relations, ensuring compliance with labor laws.
- Coordinated interviews, skilling sessions, and maintained employee databases.
- Prepared purchase orders, managed salary calculations, and facilitated staff training.
- Oversaw office inventory, travel arrangements, and coordinated maintenance activities.
- Monitored document expirations, prepared letters, and contributed to effective HR management.
Education
Bachelor's In Mass Media - Advertising
Mumbai University
Mumbai05.2011
HSC - Arts
Bhavan's College
Mumbai05.2008
Skills
- HRMS & HRIS Software
- Employee Relations & Engagement
- Recruitment Management
- Compensation & Benefits
- Visa Processing
- Payroll Management
- Leave Management
- On-Boarding & off-Boarding
- MS Office
- HR Management
- HR Operations
- Insurance Management
Additional Information
- DOB - 22nd October 1990
- Nationality - Indian
- Visa Status - Employment
- Notice Period - 1 Week
- Valid UAE Driving License
- Marital Status - Single
Languages
English
Bilingual or Proficient (C2)
Hindi
Bilingual or Proficient (C2)
Timeline
People's Officer
Eat Application DMCC (Eatapp.com)
02.2022 - 12.2023
HR Admin & Executive
Mumzworld FZ LLC ( Mumzworld.com)
11.2019 - 02.2022
HR Recruiter & Admin Executive
Sirius Advertising LLC
02.2016 - 08.2019
HR Recruiter & Admin Executive
Prime Management Services LLC
08.2014 - 02.2016
Bachelor's In Mass Media - Advertising
Mumbai University
HSC - Arts
Bhavan's College
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