Human Resource Administrative Officer
Al Melehy Human Resource Services (ADNOC Sour Gas)
06.2023 - Current
- Assisted departmental operations by taking minutes during meetings, drafting memos, letters, circulars, and handling employee-related issues as instructed.
- Coordinated with site executives, departmental focal points, and senior human capital officers to address queries from senior managers. Implemented effective onboarding plans, conducted site inductions, awareness training for company employee profile modules, managed time & attendance system registration, and introduced accommodations rules and facilities.
- Designed and implemented office policies, established standards and procedures, and ensured the maintenance of office supplies, IT equipment, and common office spaces.
- Prepared and maintained manpower and job inventories based on approved plans, continuously updating to reflect organizational changes, and reported status to management.
- Prepared employee status change forms and memos related to transfers, salary increases, promotions, and terminations, ensuring records were updated per company procedures.
- Supported the management of disciplinary and grievance issues. Typed, proofread, and distributed various materials such as letters, memoranda, investigation minutes, warning letters, and coordinated them with HQ for disciplinary actions.
- Acted as a liaison between departments to ensure proper communication of administration and HR concerns, providing counseling on policies and procedures.
- Provided full support for the maintenance and installation of Time & Attendance Management System (TAMS) devices, including registration, updating, and monitoring.
- Checked timesheets and records of absenteeism for plant employees, compiling summaries for the attention of the Team Leader.
- Managed the hiring process by receiving applications, shortlisting candidates, and providing recommendations to the Section Head/Team Leader.
- Reviewed financial transactions like allowances and overtime, ensuring adherence to company procedures, and forwarded them to HQ for action.
- Coordinated and arranged contractor manpower as per departmental needs from approved suppliers.
- Ensured coordination between colleagues, HR Department, and the Corporate Training and Development Department regarding all training programs.
- Planned and scheduled training and developed programs for site staff and HR departments.
- Provided advice and responded to common employee queries related to company policies, ESS/SAP Fiori, SAP work schedules, site allowances, and grievance management.
- Actively participated in implementing company policies and regulations on health, safety, and environment.
- Assisted colleagues and managers through regular communication and support.
- Familiarized with project requirements and conducted HR training for junior staff.
- Organized and maintained backups and electronic logs for HR/ER and site departments, ensuring confidential staff records were easily retrievable.
- Extracted reports from the SAP system, including employee information, leave records, attendance, and financial information as instructed.
- Executed related tasks as required to fulfill administrative and HR responsibilities.
